---
title: "Air Conditioning & Refrigeration Maintenance"
ocid: "ocds-h6vhtk-0792ad"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0792ad"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0792ad.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0792ad.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "Derbyshire Support and Facilities Services Ltd"
published: "2026-10-28"
---

# Air Conditioning & Refrigeration Maintenance

Buyer: Derbyshire Support and Facilities Services Ltd  
Current stage: Tender  
OCID: ocds-h6vhtk-0792ad

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0792ad)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0792ad.json)

## Summary

Derbyshire Support and Facilities Services Limited sought maintenance of the Trust’s air-conditioning and refrigeration equipment. The service covers air-conditioning units, cold rooms, chillers, direct-expansion units and variable refrigerant flow systems, including servicing, technical advice and breakdown support. The buying organisation is based at Chesterfield Royal Hospital, and the service is for Trust premises in England. This is a specialist facilities-maintenance requirement involving refrigeration equipment used across hospital departments, including critical-care areas, theatres and pharmacy production.

The buyer invited offers through an open procedure. The process reached tender, but the procurement is identified as already closed in the retrospective notice information. The enquiry deadline was 29 October 2026 at 23:59 UTC, and the submission deadline was 22 November 2026 at 23:59 UTC. The stated award decision date was 29 November 2026. The contract period is stated as 29 November 2026 to 30 November 2027, with extensions described as two plus two years and a maximum extension date of 30 November 2031; the description also says the contract actually commenced on 1 December 2025. The estimated value is £296,868 excluding VAT (£356,241.60 including VAT). One lot is evaluated 45% on price and 55% on quality.

The requirement suits refrigeration and air-conditioning maintenance contractors, including SMEs, with the technical capability to service the specified equipment and provide technical advice and breakdown response. Relevant hospital experience is important: bidders were asked for an example of a previous hospital contract, or a similar alternative. Suppliers need to show that they can prepare risk assessments and method statements for inspections and repairs, and explain safe working arrangements for access to critical areas such as theatres and pharmacy production. The buyer also sought a clear company structure showing roles and responsibilities, and evidence of how the supplier would address relevant themes in the government’s Social Value Model. Commercial competitiveness matters, as price carries 45% of the evaluation.

## Notice

PROVISION OF A MAINTENANCE AGREEMENT FOR THE SERVICE OF TRUST AIR CONDITIONING UNITS, COLD ROOMS, CHILLERS, DX UNITS AND VRF. (RETROSPECTIVE NOTICE TO FACIITATE UK07 NOTICE: ALREADY CLOSED)

### Lot Information

Lot 1

Options: Will be exercised if contract performance is in line with KPI's and the Trust wishes to continue with the service.

Renewal: 2+2 years (72 month total contract). Contract actually commenced 01/12/2025 Maximum extension date 30/11/2031.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/102238-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 Oct 2026 |
| Submission deadline | 22 Nov 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 29 Nov 2026 - 30 Nov 2027 |
| Recurrence | 2031-06-02 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £296,868 |
| Lots value | £296,868 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Derbyshire Support and Facilities Services Ltd |
| Locality | CHESTERFIELD |
| Postcode area | Sheffield |
| Postcode | S44 5BL |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF12 East Derbyshire |
| Local authority | Chesterfield |
| Electoral ward | Spire |
| Westminster constituency | Chesterfield |
| Delivery location | TLF East Midlands (England) |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50000000 - Repair and maintenance services

## Release History

- 28 Oct 2026 at 15:54 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/102238-2026
- 28 Oct 2026 at 15:28 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/102202-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/102238-2026
  28th October 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/102202-2026
  28th October 2026 - Tender notice on Find a Tender

## Notice URLs

- https://atamis-1928.lightning.force.com/lightning/r/ProSpend__Proc_Contract__c/a07Sr00000ga8RwIAI/view
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0792ad. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0792ad.json.