--- title: "Glen Oaks Housing Association - Common Close Cleaning Contract 2027-2030" ocid: "ocds-h6vhtk-0794b7" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0794b7" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0794b7.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0794b7.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "Glen Oaks Housing Association" published: "2026-10-30" --- # Glen Oaks Housing Association - Common Close Cleaning Contract 2027-2030 Buyer: Glen Oaks Housing Association Current stage: Tender OCID: ocds-h6vhtk-0794b7 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0794b7) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0794b7.json) ## Summary Glen Oaks Housing Association is procuring common-area cleaning for properties it owns or factors in Arden, Glasgow. The work covers communal stairs, floors and landings; walls, ceilings and the undersides of stairs and landings; windows, frames and sills; shared entrance doors, utility boxes and light fittings; and pathways approaching the buildings. Cleaning tasks are to be delivered weekly, monthly or annually, according to the specification. The property list and scope may change during the contract, and the association may add locations in Arden if its requirements change or it acquires further housing stock. This is a building and communal-area cleaning service (CPV 90910000). The buyer invited tenders through an open, single-stage procedure, with electronic submissions accepted. The submission deadline was 30 November 2026 at 12:00 UTC; bids were to remain valid until 26 February 2027. The planned service start is 1 April 2027. The initial term is three years, with two optional 12-month extensions at the association’s discretion, allowing up to five years in total. The estimated contract value is £585,000; the optional extensions are estimated at £117,000 per year, excluding VAT. Quality accounts for 60% of the evaluation and price for 40%. Technical and professional ability responses are scored pass or fail: each question requires at least 2 out of 5, and a lower score means the rest of the bid will not be evaluated. The opportunity suits cleaning contractors with experience in communal housing areas and the capacity to maintain shared interiors and exterior approaches across a changing property list. Bidders must provide three examples of comparable common-close cleaning work, show access to suitable tools, plant and technical equipment, and report average annual workforce and management staffing for the previous three years. The financial threshold is a general or average annual turnover of at least £234,000 over the previous two years. Employers’ liability and public liability insurance of £5 million each are required, or bidders must commit to obtaining these before contract start. Contractors using subcontractors must demonstrate supply-chain tracking and management systems, including effective prompt payment arrangements. Staff names and qualifications must also be provided. Performance is monitored against key indicators, with remedial plans required if standards fall below the accepted level. ## Notice The Contract applies to common close stairs, floors and landings including finishes, walls including finishes, ceilings and undersides of stairs/landings, windows, frames and cills, front & rear common close doors, utility boxes, light fittings and front approach pathways properties belonging to or factored by Glen Oaks Housing Association within Arden, Glasgow (Refer Tender Document 5). The Contract term will be for an initial three year period commencing on 1 April 2027 with 2no optional 12 month extensions up to a maximum contract duration of five years overall from 1 April 2027. The decision to award the Contract extensions will be at the discretion of Glen Oaks Association and will be on the basis of one year increments. Bidders should note that the list of properties and scope of works required to be carried out may increase or decrease during the contract period. Bidders are also advised that Glen Oaks Housing Association may extend the Contract to additional locations throughout Arden to take account of any changes to requirements or new stock acquired during the Contract. This service will commence on 1 April 2027 and the specification requirements will be provided on a weekly, monthly or annual basis (refer Tender Document 2 'Close Cleaning Specification). ### Lot Information Lot 1 Single stage tendering and all bidders may submit a tender. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor Renewal: May take up option of twelve month extensions up to a maximum of two further years (2030-2032) at an estimated value of 117000 GBP (excluding VAT) per annum. The annual anticipated cost per annum excluding VAT is 117000 GBP ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/103247-2026 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 30 Oct 2026 | | Submission deadline | 30 Nov 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | 2029 at the earliest if the optional 12 month extensions are not applied | ## Values | Field | Value | | --- | --- | | Tender value | £585,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | Glen Oaks Housing Association | | Locality | GLASGOW | | Postcode area | Glasgow | | Postcode | G46 8BW | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM3 West Central Scotland | | ITL 3 | TLM32 Glasgow City | | Local authority | Glasgow City | | Electoral ward | Newlands/Auldburn | | Westminster constituency | Glasgow South West | | Delivery location | TLM82 Glasgow City | ## CPV Codes ### Divisions - 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products - 90 - Sewage, refuse, cleaning and environmental services ### Codes - 39800000 - Cleaning and polishing products - 39830000 - Cleaning products - 90600000 - Cleaning and sanitation services in urban or rural areas, and related services - 90900000 - Cleaning and sanitation services - 90910000 - Cleaning services - 90911000 - Accommodation, building and window cleaning services - 90911100 - Accommodation cleaning services - 90911200 - Building-cleaning services - 90911300 - Window-cleaning services ## Release History - 30 Oct 2026 at 14:00 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/103247-2026 ## Notice URLs - http://www.glenoaks.org.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000847131 - https://www.publiccontractsscotland.gov.uk - https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=847131 - https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=847131 - https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0794b7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0794b7.json.