{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-079578-2026-11-02T12:20:21Z", "date": "2026-11-02T12:20:21Z", "ocid": "ocds-h6vhtk-079578", "initiationType": "tender", "tender": { "id": "BTC26001", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Pre-Construction, Contract Administration and Post Contract Duties in Connection with the the Construction of a New Municipal Cemetery in Brandon, Suffolk", "status": "active", "classification": { "scheme": "CPV", "id": "45215400", "description": "Cemetery works" }, "mainProcurementCategory": "works", "description": "Project Background Brandon Town Council invites firm priced tenders from suitably qualified and experienced consultants to provide tender preparation, contract administration and associated professional services for the development of a new municipal cemetery. West Suffolk County Council Planning Application Reference: DC/25/1445/FUL. Site: Cemetery, Manor Road, Brandon, Suffolk. Development includes change of use from agricultural land to a new municipal cemetery, creation of vehicular and pedestrian access arrangements, and construction of entrance walls and gates. Progression beyond Phase 1 will be subject to the outcome of a public consultation process and the Council securing appropriate funding.", "value": { "amount": 28000, "currency": "GBP" }, "lots": [ { "id": "1", "description": "Phase 1 - Pre-Contract Services (RIBA Stage 4) Compile the tender pack to include: * Form of Contract Selection NEC or JCT * Works Information/Scope/ Employer's Requirements * Pre-Construction Information under CDM 2015 Regulations * Preliminaries * Schedule of Works to include pricing schedule templates * NBS Specification for the works * Architectural and Structural Engineering Drawing Registers * Conduct pre-tender site meetings with contractors * Manage Clarifications process * Conduct a full tender price evaluation and technical checks and make a recommendation to the Buyer Phase 2 - Contract Administration Services (RIBA Stage 5) * Prepare contracts for signing * Evaluate the Contractors Construction Phase Health and Safety Plan and advise the Buyer accordingly * Ensure the Principal Designer and Principle Contractor Duties are correctly allocated and that the Health and Safety Executive are formally notified via an F10 Form * Arrange and attend pre start and monthly progress meetings * Conduct fortnightly site inspections and provide photographic evidence * Manage Change Control, Variations and Time Management * Conduct monthly valuations and issue Payment Notices and Pay Less Notices in accordance with statutory time frames and issue all certificates to Practical Completion. * Manage the handover of the Construction Health and Safety File and all Building Regulations Certification prior to practical Completion Phase 3 - Post-Completion Services (RIBA Stage 6) * Provide Post Completion Support * Inspect the site for defects prior to the defects liability period * Negotiate the final account and release all retentions * Issue all final certification Consultant Requirements Relevant experience, NEC or JCT contract administration experience, CDM 2015 Principal Designer capability and appropriate professional indemnity insurance. Additional information: Electronic Tenders cannot be accepted IAW our financial regulations", "awardCriteria": { "criteria": [ { "name": "Value for Money and fee proposal", "type": "cost", "description": "40" }, { "name": "Previous experience and examples of similar projects and contracts", "type": "cost", "description": "60" } ] }, "value": { "amount": 28000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 120 }, "hasRenewal": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "active" } ], "items": [ { "id": "1", "deliveryAddresses": [ { "region": "UKC" }, { "region": "UKD" }, { "region": "UKE" }, { "region": "UKF" }, { "region": "UKG" }, { "region": "UKH" }, { "region": "UKI" }, { "region": "UKJ" }, { "region": "UKK" } ], "deliveryLocation": { "description": "Cemetery site Manor Road Brandon Suffolk" }, "relatedLot": "1" } ], "submissionMethod": [ "written" ], "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "Consultant Requirements Relevant experience, NEC or JCT contract administration experience, CDM 2015 Principal Designer capability and appropriate professional indemnity insurance.", "appliesTo": [ "supplier" ] } ] }, "otherRequirements": { "requiresStaffNamesAndQualifications": true }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "tenderPeriod": { "endDate": "2026-12-14T12:00:00Z" }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "endDate": "2027-02-01T23:59:59Z" } }, "awardPeriod": { "startDate": "2026-12-21T12:00:00Z" }, "bidOpening": { "date": "2026-12-21T12:00:00Z", "description": "IAW our Financial regulation the tender information has to be received into the council either via post or in person to the council offices in double sealed envelopes addressed to the town clerk and an indication it is a tender application. The applications will be opened at the same time by the clerk and a councilor ." }, "hasRecurrence": false, "reviewDetails": "Procurement Timetable Activity and Date Publication of Invitation to Quote 02/11/26 Deadline for Clarification Questions 21/11/26 Issue of Clarification Responses 28/11/26 Tender Submission Deadline 14/12/26 Noon Evaluation of Quotations 21/12/26 Council Approval of Award Recommendation 11/01/27 Notification of Successful Tenderer 15/01/27 Anticipated Appointment and Commencement of Phase 1 TBC Evaluation criteria Evaluation Criteria (60% Quality / 40% Price) Evaluation Criterion Weighting Relevant Experience and Track Record 15% Understanding of the Project and Proposed Methodology 20% Project Team Qualifications and Capacity 10% Approach to Contract Administration and Principal Designer Duties 15% Total Quality Score 60% Fee Proposal and Value for Money 40% Total 100% The lowest compliant tender will receive the maximum available price score, with all other tenders scored proportionately. Brandon Town Council reserves the right to amend the procurement timetable and not to award a contract." }, "parties": [ { "id": "GB-FTS-188065", "name": "Brandon Town Council", "identifier": { "legalName": "Brandon Town Council", "noIdentifierRationale": "notOnAnyRegister" }, "address": { "streetAddress": "Old School House", "locality": "Brandon 1", "region": "UKH14", "postalCode": "IP270AA", "countryName": "United Kingdom" }, "contactPoint": { "name": "Brandon Town Council", "email": "office@brandon-tc.gov.uk", "url": "http://www.Brandon-tc.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.Brandon-tc.gov.uk", "classifications": [ { "scheme": "TED_CA_TYPE", "description": "Town Council" }, { "scheme": "COFOG", "description": "soft and hard landscaping for new cemetery" } ] } }, { "id": "GB-FTS-188066", "name": "Brandon Town Council", "identifier": { "legalName": "Brandon Town Council" }, "address": { "locality": "Brandon", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] } ], "buyer": { "id": "GB-FTS-188065", "name": "Brandon Town Council" }, "language": "en" }