---
title: "Pre-Construction, Contract Administration and Post Contract Duties in Connection with the the Construction of a New Municipal Cemetery in Brandon, Suffolk"
ocid: "ocds-h6vhtk-079578"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-079578"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-079578.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-079578.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "Brandon Town Council"
published: "2026-11-02"
---

# Pre-Construction, Contract Administration and Post Contract Duties in Connection with the the Construction of a New Municipal Cemetery in Brandon, Suffolk

Buyer: Brandon Town Council  
Current stage: Tender  
OCID: ocds-h6vhtk-079578

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## Summary

Brandon Town Council is seeking consultants to prepare the construction tender and provide contract administration and post-completion services for a new municipal cemetery on Manor Road, Brandon, Suffolk. The project involves changing agricultural land to cemetery use, creating vehicle and pedestrian access, and building entrance walls and gates. The consultant’s work covers preparing the works information and specifications, managing contractor tenders and evaluating bids, administering the construction contract, inspecting progress, managing payments and changes, and supporting handover and defect resolution. The work is planned in three phases, from pre-contract preparation through construction to post-completion. Progress beyond the first phase depends on the outcome of a public consultation and the council securing appropriate funding.

The council invited firm-priced tenders through an open procedure. The deadline for clarification questions was 21 November 2026, and tenders had to be received by noon on 14 December 2026. The published process set a tender evaluation date of 21 December 2026 and council approval of the award recommendation for 11 January 2027. The estimated contract value is £28,000, with a stated duration of 120 days. The procurement is divided into a single lot covering all three service phases; variants are not allowed. Evaluation is weighted 60% for quality and 40% for price. Quality scoring considers relevant experience and track record, project understanding and methodology, team qualifications and capacity, and the approach to contract administration and Principal Designer duties. Submissions must be made in writing, by post or in person in a double-sealed envelope.

This opportunity suits professional construction consultants able to support a municipal cemetery project from tender preparation through construction and close-out. Suppliers need relevant project experience, a track record with similar work, and experience administering NEC or JCT contracts. The brief calls for capability as a CDM 2015 Principal Designer, alongside appropriate professional indemnity insurance. The appointed consultant will need to produce a coordinated tender package, assess contractor prices and technical submissions, and advise the council on its recommendation. During construction, the role requires capacity for regular site inspections, progress meetings, health and safety review, change and time management, valuations, payment notices and completion certification. Post-completion duties include defects inspection, final account negotiation, retention release and final certification. Named staff and their qualifications must be included in the tender; quality carries more weight than price.

## Notice

Project Background Brandon Town Council invites firm priced tenders from suitably qualified and experienced consultants to provide tender preparation, contract administration and associated professional services for the development of a new municipal cemetery. West Suffolk County Council Planning Application Reference: DC/25/1445/FUL. Site: Cemetery, Manor Road, Brandon, Suffolk. Development includes change of use from agricultural land to a new municipal cemetery, creation of vehicular and pedestrian access arrangements, and construction of entrance walls and gates. Progression beyond Phase 1 will be subject to the outcome of a public consultation process and the Council securing appropriate funding.

### Lot Information

Lot 1

Phase 1 - Pre-Contract Services (RIBA Stage 4) Compile the tender pack to include: * Form of Contract Selection NEC or JCT * Works Information/Scope/ Employer's Requirements * Pre-Construction Information under CDM 2015 Regulations * Preliminaries * Schedule of Works to include pricing schedule templates * NBS Specification for the works * Architectural and Structural Engineering Drawing Registers * Conduct pre-tender site meetings with contractors * Manage Clarifications process * Conduct a full tender price evaluation and technical checks and make a recommendation to the Buyer Phase 2 - Contract Administration Services (RIBA Stage 5) * Prepare contracts for signing * Evaluate the Contractors Construction Phase Health and Safety Plan and advise the Buyer accordingly * Ensure the Principal Designer and Principle Contractor Duties are correctly allocated and that the Health and Safety Executive are formally notified via an F10 Form * Arrange and attend pre start and monthly progress meetings * Conduct fortnightly site inspections and provide photographic evidence * Manage Change Control, Variations and Time Management * Conduct monthly valuations and issue Payment Notices and Pay Less Notices in accordance with statutory time frames and issue all certificates to Practical Completion. * Manage the handover of the Construction Health and Safety File and all Building Regulations Certification prior to practical Completion Phase 3 - Post-Completion Services (RIBA Stage 6) * Provide Post Completion Support * Inspect the site for defects prior to the defects liability period * Negotiate the final account and release all retentions * Issue all final certification Consultant Requirements Relevant experience, NEC or JCT contract administration experience, CDM 2015 Principal Designer capability and appropriate professional indemnity insurance. Additional information: Electronic Tenders cannot be accepted IAW our financial regulations

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/103686-2026 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Works |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 2 Nov 2026 |
| Submission deadline | 14 Dec 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £28,000 |
| Lots value | £28,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Brandon Town Council |
| Locality | BRANDON 1 |
| Postcode area | Ipswich |
| Postcode | IP27 0AA |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH6 Suffolk |
| ITL 3 | TLH64 West Suffolk |
| Local authority | West Suffolk |
| Electoral ward | Brandon Central |
| Westminster constituency | West Suffolk |
| Delivery location | TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England) |

## CPV Codes

### Divisions

- 45 - Construction work

### Codes

- 45215400 - Cemetery works

## Release History

- 2 Nov 2026 at 12:20 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/103686-2026

## Notice URLs

- http://www.Brandon-tc.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-079578. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-079578.json.