{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-079604-2026-11-02T18:45:38Z", "date": "2026-11-02T18:45:38Z", "ocid": "ocds-h6vhtk-079604", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PPRM-9434-VNYQ", "name": "PHP Law LLP", "identifier": { "scheme": "GB-PPON", "id": "PPRM-9434-VNYQ" }, "address": { "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes", "locality": "Totnes", "postalCode": "TQ9 5RW", "country": "GB", "countryName": "United Kingdom", "region": "UKK43" }, "contactPoint": { "name": "Claire Jones", "email": "claire.jones@phplaw.co.uk", "telephone": "+44 01234567890" }, "roles": [ "procuringEntity", "processContactPoint" ], "roleDetails": "Procurement consultant" }, { "id": "GB-PPON-PRMG-1387-DLGR", "name": "Aspire Academy Trust", "identifier": { "scheme": "GB-PPON", "id": "PRMG-1387-DLGR" }, "address": { "streetAddress": "Unit 20, St Austell Business Park", "locality": "St. Austell", "postalCode": "PL25 4FD", "country": "GB", "countryName": "United Kingdom", "region": "UKK30" }, "contactPoint": { "email": "aspire@iaspire.net" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PRMG-1387-DLGR", "name": "Aspire Academy Trust" }, "planning": { "noEngagementNoticeRationale": "The justification is that the requirements are not complex, or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known." }, "tender": { "id": "ASP01.60", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Aspire Academy Trust - Provision of Grounds Maintenance Services", "description": "This tender opportunity has been issued by Aspire Academy Trust (the Trust) and Tenderers are invited to tender for the provision of grounds maintenance services (the Service). Full details of all contract requirements are given in document - Document 2. Specification of Requirement. The Trust requires the Contractor to deliver the Service in full compliance with horticultural best practice, the Service Specification, and all associated tender documentation and ensure that service delivery is consistent across all sites. The Contractor shall be responsible for the provision of appropriately qualified and experienced horticultural personnel to undertake the Service.", "status": "active", "items": [ { "id": "LOT-0001", "additionalClassifications": [ { "scheme": "CPV", "id": "77314000", "description": "Grounds maintenance services" } ], "deliveryAddresses": [ { "region": "UKK3", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0001" }, { "id": "LOT-0002", "additionalClassifications": [ { "scheme": "CPV", "id": "77314000", "description": "Grounds maintenance services" } ], "deliveryAddresses": [ { "region": "UKK3", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0002" } ], "value": { "amountGross": 1500000, "amount": 1250000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=109465&TID100114508&B=", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-12-16T12:00:00+00:00" }, "enquiryPeriod": { "endDate": "2026-12-02T00:00:00+00:00" }, "awardPeriod": { "endDate": "2027-02-12T23:59:59Z" }, "lots": [ { "id": "LOT-0001", "title": "Lot 1 - Atlantic (N)", "description": "Tenderers are invited to tender for the provision of grounds maintenance services (the Service). Full details of all contract requirements for Lot 1 - Atlantic (N) are given in document - Document 2. Specification of Requirement. The Trust requires the Contractor to deliver the Service in full compliance with horticultural best practice, the Service Specification, and all associated tender documentation and ensure that service delivery is consistent across all sites for this Lot. The Contractor shall be responsible for the provision of appropriately qualified and experienced horticultural personnel to undertake the Service. Schools will join the contract once their current contracts end.", "status": "active", "value": { "amountGross": 750000, "amount": 625000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "Proposed Solution 17.5% Staff Delivery Team 5.0% Contract Management 17.5% Service Quality Monitoring 10.0% Contract Mobilisation & Managing Risk 5.0% Sustainability 5.0%", "numbers": [ { "number": 60, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "The Tenderer with the lowest annual price position for the Trust will be awarded the full 40% of the marks available for overall price. All other Tenderers' scores will be calculated relative to this best overall financial offer, using the formula: (Lowest Overall Price Position / Tenderer's Overall Price Position) x 40", "numbers": [ { "number": 40, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer's accounts to determine a Tenderer's financial standing. This will incorporate credit checks and a financial appraisal. To constitute a pass, tenderers must: a) Complete a credit check & financial appraisal. No outstanding CCJs or bankruptcy must be shown. A financial appraisal will be based upon the organisation's gearing ratio, with an acceptable target ratio of approximately 2:1 Any answers which lead the Trust, acting reasonably, to conclude, considering the risk that the relevant answer suggests about the Tenderer's ability to properly perform the specification, the Tenderer may be rejected. Insurance Please confirm whether you already have, or can commit to obtain, prior to the award of the contract, the levels of insurance cover indicated below: a. Employer's (Compulsory) Liability Insurance* = PS5m b. Public Liability Insurance = PS5m c. Professional Indemnity Insurance = PS1m d. Product Liability Insurance = PS1m" }, { "type": "technical", "description": "Provide details of up to three contracts to meet conditions of participation relating to technical ability set out in the relevant notice or procurement documents, in any combination from the education sector. To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer's established past experience in similar and relevant projects/contracts. If you cannot provide at least one example of previous contracts, please provide an explanation for this and how you meet the conditions of participation relating to technical ability." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-02-15T00:00:00Z", "endDate": "2030-02-14T23:59:59Z", "maxExtentDate": "2032-02-14T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "The possible extension of two (2) further years, in 12-month intervals (3 +1+1)." }, "hasOptions": true, "options": { "description": "The right to additional purchases while the contract is valid in relation to grounds maintenance services. To enable further schools to be added to the contract as they join the Trust." } }, { "id": "LOT-0002", "title": "Lot 2 - Peninsular (S) (1)", "description": "Tenderers are invited to tender for the provision of grounds maintenance services (the Service). Full details of all contract requirements for Lot 2 - Peninsula are given in document - Document 2. Specification of Requirement. The Trust requires the Contractor to deliver the Service in full compliance with horticultural best practice, the Service Specification, and all associated tender documentation and ensure that service delivery is consistent across all sites for this Lot. The Contractor shall be responsible for the provision of appropriately qualified and experienced horticultural personnel to undertake the Service. Schools will join the contract once their current contracts end.", "status": "active", "value": { "amountGross": 750000, "amount": 625000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "Proposed Solution 17.5% Staff Delivery Team 5.0% Contract Management 17.5% Service Quality Monitoring 10.0% Contract Mobilisation & Managing Risk 5.0% Sustainability 5.0%", "numbers": [ { "number": 60, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "The Tenderer with the lowest annual price position for the Trust will be awarded the full 40% of the marks available for overall price. All other Tenderers' scores will be calculated relative to this best overall financial offer, using the formula: (Lowest Overall Price Position / Tenderer's Overall Price Position) x 40", "numbers": [ { "number": 40, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer's accounts to determine a Tenderer's financial standing. This will incorporate credit checks and a financial appraisal. To constitute a pass, tenderers must: a) Complete a credit check & financial appraisal. No outstanding CCJs or bankruptcy must be shown. A financial appraisal will be based upon the organisation's gearing ratio, with an acceptable target ratio of approximately 2:1 Any answers which lead the Trust, acting reasonably, to conclude, considering the risk that the relevant answer suggests about the Tenderer's ability to properly perform the specification, the Tenderer may be rejected. Insurance Please confirm whether you already have, or can commit to obtain, prior to the award of the contract, the levels of insurance cover indicated below: a. Employer's (Compulsory) Liability Insurance* = PS5m b. Public Liability Insurance = PS5m c. Professional Indemnity Insurance = PS1m d. Product Liability Insurance = PS1m" }, { "type": "technical", "description": "Provide details of up to three contracts to meet conditions of participation relating to technical ability set out in the relevant notice or procurement documents, in any combination from the education sector. To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer's established past experience in similar and relevant projects/contracts. If you cannot provide at least one example of previous contracts, please provide an explanation for this and how you meet the conditions of participation relating to technical ability." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-04-01T00:00:00Z", "endDate": "2030-03-31T23:59:59+01:00", "maxExtentDate": "2032-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The possible extension of two (2) further years, in 12-month intervals (3 +1+1)." }, "hasOptions": true, "options": { "description": "The right to additional purchases while the contract is valid in relation to grounds maintenance services. To enable further schools to be added to the contract as they join the Trust." } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "103942-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/103942-2026", "datePublished": "2026-11-02T18:45:38Z", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2032-03-31T23:59:59+01:00" } ] }, "contractTerms": { "financialTerms": "Invoices shall be submitted monthly in arrears for services delivered during the preceding month and itemised by school. Invoices will be accompanied by works reports for the monthly period. Where, during a monthly period, it has been identified, and agreed, that adjustments are required (in respect of service credits, additional works, errors or omissions), these will be taken account of within the invoice for the following month. The Contractor shall obtain the Trust's prior written authorisation before undertaking any additional works. No additional works may be invoiced unless this authorisation has been obtained." }, "riskDetails": "The Contractor shall plan for the mobilisation and implementation of this Contract to provide a smooth transition and delivery to meet the contract start date. The Contractor shall identify risks to the service delivery and provide appropriate planning and risk mitigation to ensure robust delivery of the Service." }, "language": "en" }