---
title: "Timetable Scheduling & Booking Software Service"
ocid: "ocds-kuma6s-111177"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-111177"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-111177.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-111177.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "UNIVERSITY OF SOUTH WALES"
published: "2022-01-14"
---

# Timetable Scheduling & Booking Software Service

Buyer: UNIVERSITY OF SOUTH WALES  
Current stage: Award  
OCID: ocds-kuma6s-111177

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-111177)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-111177.json)

## Summary

The University of South Wales has recently completed a procurement process for the "Timetable Scheduling & Booking Software Service". This project falls within the education sector and is located in Pontypridd, UK. The tender, initiated as an open procedure, aimed to find a suitable Software as a Service (SaaS) solution to replace a fragmented and labour-intensive timetable scheduling process. The key deadline for bids was July 13, 2021, followed by the award period commencing on the same date. The winning contract was awarded to Eventmap Limited, allowing them to provide the necessary software solutions.

This procurement presents significant opportunities for businesses involved in software development, particularly in the realm of educational technology and SaaS solutions. Companies that specialise in developing automated scheduling, resource management systems, and those offering integration services would be well-positioned to compete for future tenders of a similar nature. Moreover, businesses that can demonstrate commitment to community benefits and support for students and educational initiatives may find themselves at a competitive advantage in the bidding process.

## Notice

The University of South Wales is inviting tenders for the supply, installation and configuration of a replacement timetable scheduling and resource booking solution. The University is seeking a SaaS based service to reduce the burden on IT while supporting the needs of staff and students. Timetabling activity is a highly labour-intensive process that is currently fragmented across multiple systems and administrative teams, and currently demands a high level of manual intervention. It is anticipated that the new system will provide a highly automated scheduling and booking service encompassing venues, all curricula activities, students and staff, with the provision of reporting capabilities, timely notifications, and the ability to effect change quickly and efficiently. The scheduling of all activity is important as well as personal calendar views for staff and students.

### Lot Information

Lot 1

The University is seeking to replace their largely on-premise timetable scheduling and booking software with a single SaaS offering to reduce the burden on IT and ensure a fit-for-purpose service is implemented. Using a SaaS is expected to deliver the following: Maintenance and operational responsibility remain with the supplier. New feature development and system improvements by the supplier are driven by market and customer requirements. Simple implementation with no or low local installation. Scalability to ensure the service can be utilised across the university. Data security meets industry and regulatory standards and is regularly reviewed and maintained. Access without spatial restriction to allow any-time, anywhere, any-device access. Overall cost efficiency. Easy adoption for all users. Intrinsic data analytics and reporting. Supports business continuity. Environmental benefits through lower carbon footprint of service provision. The University schedules approximately 1,700 teaching activities a year with up to 300 students per session, plus teaching staff for each activity. In addition to this there are many other bookings made for staff, students, and operational needs, as well as public and corporate bookings for both internal and external rooms and spaces

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=111177 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Jan 2022 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 22 Oct 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF SOUTH WALES |
| Locality | PONTYPRIDD |
| Post town | Cardiff |
| Postcode | CF37 1DL |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL51 Central Valleys and Bridgend |
| Local authority | Rhondda Cynon Taf |
| Electoral ward | Treforest |
| Westminster constituency | Pontypridd |
| Delivery location | TLL15 Central Valleys |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EVENTMAP |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 72268000 - Software supply services

## Release History

- 14 Jan 2022 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=111177

## Documents

- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JAN385211
  Timetable Scheduling & Booking Software Service - The University of South Wales is inviting tenders for the supply, installation and configuration of a replacement timetable scheduling and resource booking solution. The University is seeking a SaaS based service to reduce the burden on IT while supporting the needs of staff and students. Timetabling activity is a highly labour-intensive process that is currently fragmented across multiple systems and administrative teams, and currently demands a high level of manual intervention. It is anticipated that the new system will provide a highly automated scheduling and booking service encompassing venues, all curricula activities, students and staff, with the provision of reporting capabilities, timely notifications, and the ability to effect change quickly and efficiently. The scheduling of all activity is important as well as personal calendar views for staff and students.

## Notice URLs

- https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-111177
- https://www.southwales.ac.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-111177. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-111177.json.