---
title: "Provision of Records Management Services"
ocid: "ocds-kuma6s-111982"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-111982"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-111982.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-111982.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "FLINTSHIRE COUNTY COUNCIL"
published: "2022-02-09"
---

# Provision of Records Management Services

Buyer: FLINTSHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-kuma6s-111982

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-111982.json)

## Summary

Flintshire County Council is seeking service providers for the "Provision of Records Management Services," a procurement process initiated under an open tender method. The procurement is currently complete and involved the need for secure off-site storage and management of the council's records due to a lack of in-house capacity. Key dates included the contract award on 29 November 2021, and the requirement for the successful supplier to implement a 'Scan on Demand' facility. The procurement authority is located at County Hall, Mold, Flintshire, with full details available on their official website.

This tender presents significant opportunities for businesses specialising in records management, storage solutions, or technology services, particularly those capable of offering secure and compliant storage and retrieval systems. Companies looking to expand their services in the public sector should consider bidding, especially those that can integrate modern document scanning technologies into their offerings. Given the growing emphasis on digital transformation within public sector records management, this is an opportune time for businesses in these sectors to position themselves competitively.

## Notice

Flintshire County Council does not have enough storage space within its offices to store the authority's records. Therefore, off site storage is required. The offsite storage needs to be secure due to the nature of the records that we archive and we need to have a compliant and confidential service to cover storage, transportation and retrieval. Flintshire also wish to implement a Scan on Demand facility during the duration of this contract with the successful supplier. This requirement has now been awarded.

### Lot Information

Lot 1

Flintshire County Council does not have enough storage space within its offices to store the authority's records. Therefore, off site storage is required. The offsite storage needs to be secure due to the nature of the records that we archive and we need to have a compliant and confidential service to cover storage, transportation and retrieval. With the use of technology and the change in legislation with scanned documents, we are seeking to convert some of the records that we have to electronic form, through the use of Scan on Demand. However, as we are not yet in a position to start doing this, we want this caveat included within the contract. This has now been awarded

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=111982 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Feb 2022 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 29 Nov 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £255,230 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FLINTSHIRE COUNTY COUNCIL |
| Locality | FLINTSHIRE |
| Post town | Chester |
| Postcode | CH7 6NA |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL3 North Wales |
| ITL 3 | TLL34 Flintshire and Wrexham |
| Local authority | Flintshire |
| Electoral ward | Mold East |
| Westminster constituency | Clwyd East |
| Delivery location | TLL23 Flintshire and Wrexham |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TOPWOOD |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79996100 - Records management

## Release History

- 9 Feb 2022 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=111982

## Documents

- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=FEB388070
  Provision of Records Management Services - Flintshire County Council does not have enough storage space within its offices to store the authority's records. Therefore, off site storage is required. The offsite storage needs to be secure due to the nature of the records that we archive and we need to have a compliant and confidential service to cover storage, transportation and retrieval. Flintshire also wish to implement a Scan on Demand facility during the duration of this contract with the successful supplier. This requirement has now been awarded.

## Notice URLs

- https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-111982
- https://www.flintshire.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-111982. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-111982.json.