--- title: "Events and Publicity Services" ocid: "ocds-kuma6s-115729" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-115729" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-115729.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-115729.json" source: "Sell2Wales" current_stage: "Award" buyer: "RHYL TOWN COUNCIL" published: "2022-02-08" --- # Events and Publicity Services Buyer: RHYL TOWN COUNCIL Current stage: Award OCID: ocds-kuma6s-115729 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-115729) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-115729.json) ## Summary Rhyl Town Council is conducting a tender process for "Events and Publicity Services," aimed at finding a service provider for small, town centre events. The procurement stage is currently at the award phase, having been finalised on 17 January 2022. The successful supplier, Gunsmoke Communications, will deliver services starting from 1 April 2022, with an initial contract period of two years and the possibility of a one-year extension. The total value of the contract is £20,000, with funds allocated both for the service provider's daily rates and for the direct costs of events, which was £15,000 for the 2020/21 period. The council's contact for this tender is Gareth Nickels, reachable via email or telephone for any inquiries. This tender presents valuable opportunities for businesses specialising in event management and publicity services. Companies that can offer flexible staffing—being able to operate without being based in Rhyl but present for events—are particularly well-suited for this contract. Firms should be prepared to supply comprehensive proposals that include daily rates encompassing all expenses and previous event experiences as references. Engaging in this tender could lead to sustained working relationships within the local community, bolstering business growth through consistent event engagement over the contract's duration. ## Notice Rhyl Town Council is seeking a provider of events and publicity services. We anticipate the work requiring two days per week. The provider does not have to physically work in Rhyl with the exception of meetings and the actual delivery of events. We have a budget for the cost of the service provider (paid for on a day rate plus any extras, as agreed) and a further separate budget (agreed annually) to fund the actual costs of agreed events. The budget for the delivery of agreed events (excluding service provider costs) for 2020/21 was PS15,000. Our events are small, free to attend, and predominantly town centre based. A list of the events we have provided over the last three years can be provided on request or viewed on the town council's Facebook page. The successful provider will be appointed in January 2022 and will deliver services from 1st April 2022, including some events that will need to be held in April and May 2022. The initial appointment will be for two years, with an option to extend for a further year. An outline of our main requirements is available on request. ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=115729 | | Notice type | S2W Notice - Website Contract Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Feb 2022 | | Submission deadline | 8 Dec 2021 | | Future notice date | Not specified | | Award date | 17 Jan 2022 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | £20,000 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Not specified | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | RHYL TOWN COUNCIL | | Locality | RHYL | | Post town | Llandudno | | Postcode | LL18 1LE | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL3 North Wales | | ITL 3 | TLL33 Conwy and Denbighshire | | Local authority | Denbighshire | | Electoral ward | Rhyl West | | Westminster constituency | Clwyd North | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | GUNSMOKE COMMUNICATIONS | ## CPV Codes ### Divisions - 92 - Recreational, cultural and sporting services ### Codes - 92000000 - Recreational, cultural and sporting services ## Release History - 8 Feb 2022 at 10:49 - Award - S2W Notice - Website Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=115729 - 18 Nov 2021 at 11:53 - Tender - S2W Notice - Website Invitation to Tender Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=115729 ## Documents - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV379795&idx=1 18th November 2021 - Outline of Main Requirements - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV379795&idx=2 18th November 2021 - Events List - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV379795&idx=3 18th November 2021 - Quote for the Provision of Events & Publicity Services - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV379795&idx=4 18th November 2021 - References - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV379795&idx=5 18th November 2021 - Amlinelliad o'r Prif Ofynion - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV379795&idx=6 18th November 2021 - Rhestr o Ddigwyddiadan - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV379795&idx=7 18th November 2021 - Pris ar gyfer Darparu Gwasanaethau Digwyddiadan a Chyhoeddusrwydd - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV379795&idx=8 18th November 2021 - Geirda ## Notice URLs - https://Www.gunsmokecommunications.co.uk - https://www.rhyltowncouncil.org.uk - https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-115729. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-115729.json.