--- title: "Occupational Lease including management and promotion of the William Aston Hall Building, Wrexham" ocid: "ocds-kuma6s-116177" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-116177" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-116177.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-116177.json" source: "Sell2Wales" current_stage: "Tender" buyer: "GLYNDWR UNIVERSITY" published: "2021-11-26" --- # Occupational Lease including management and promotion of the William Aston Hall Building, Wrexham Buyer: GLYNDWR UNIVERSITY Current stage: Tender OCID: ocds-kuma6s-116177 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-116177) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-116177.json) ## Summary Glyndwr University, located in Wrexham, is conducting an open tender process for the "Occupational Lease including management and promotion of the William Aston Hall Building". This venue, renowned as Wrexham's largest theatre, hosts live performances and events, accommodating up to 1,200 visitors. The tender is currently in the Planning stage, with a submission deadline set for 16th December 2021. The objective is to find an experienced partner for a five-year contract that includes responsibilities for event sourcing and venue management, appealing to a broad range of service providers in the entertainment and event management industry. This tender presents a significant opportunity for businesses specialising in arts and cultural event management, particularly those with established networks in the industry. Companies with expertise in venue promotion, event organisation, and those who can offer innovative programming are well-suited to compete for this contract. This partnership with the university not only aims to enhance the venue's offerings but also focuses on student engagement and community involvement, making it an attractive prospect for businesses seeking to expand their influence and reach within North East Wales. ## Notice The William Aston Hall is Wrexham's largest theatre and concert venue, ideal for hosting live music, comedy, theatre, dance and much more. Located in the University's main building on the Wrexham campus, the hall has raked seating in its main auditorium and balcony and is fully accessible with dedicated wheelchair spaces.As landlord of the venue, Wrexham Glyndwr University are now looking for a new tenant/partner to take over the occupational lease and operational management and promotion of the William Aston HallThe William Aston Hall has a capacity of 890 for a seated event or 1200 for a standing event. It also offers a bar facility and there are more than 1,000 free car parking spaces available. Typically, the venue hosts around 50- 60 shows per annum, with approximately 20,000 customers attending the venue each year (Pre pandemic).The University is seeking a suitable and experienced partner who can provide specialist services in event sourcing, promotion, and venue management. The duration of the contract is initially for a period of 5 years.ObjectivesTo bring artistic vision, innovation, and ambition to sustain and develop the William Aston Hall as a professional and community events venue for North East Wales.To offer a diverse and wide-ranging programme of entertainment that is inclusive and open to all.To provide different opportunities for students to get involved with, whether as a volunteer, work experience or paid employment.DeliverablesThe partner should have the ability to call on a bank of contacts and networks from across the industry to enhance and expand the events programme within the venue.The partner will work with the University to deliver a new and more modern programme that will help with the recruitment of students into the University and be an integral part of their social experience on campus.The partner will work with the University on ensuring that the branding of the venue and the programme of events supports the University's values and reputation.The partner will work with the University to provide work placement/volunteering opportunities for students and for them to benefit from the partners Industry knowledge.The partner will work with the University to agree an operating model that is operationally robust and financially sustainable.NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=116177.The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (WA Ref:116177)The buyer considers that this contract is suitable for consortia bidding. ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=116177 | | Notice type | S2W Notice - Website Invitation to Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 26 Nov 2021 | | Submission deadline | 16 Dec 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Not specified | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | GLYNDWR UNIVERSITY | | Locality | WREXHAM | | Post town | Llandudno | | Postcode | LL11 2AW | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL3 North Wales | | ITL 3 | TLL34 Flintshire and Wrexham | | Local authority | Wrexham | | Electoral ward | Grosvenor | | Westminster constituency | Wrexham | | Delivery location | Not specified | ## CPV Codes ### Divisions - 55 - Hotel, restaurant and retail trade services - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 92 - Recreational, cultural and sporting services ### Codes - 55120000 - Hotel meeting and conference services - 79950000 - Exhibition, fair and congress organisation services - 79952000 - Event services - 79952100 - Cultural event organisation services - 92320000 - Arts-facility operation services - 92340000 - Dance and performance entertainment services - 92621000 - Sports-event promotion services - 92622000 - Sports-event organisation services ## Release History - 26 Nov 2021 at 10:24 - Tender - S2W Notice - Website Invitation to Tender Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=116177 ## Documents - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV380537&idx=1 26th November 2021 - Invitation to Tender (ITT) - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV380537&idx=2 26th November 2021 - Appendix 1 - Contract Specification - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV380537&idx=3 26th November 2021 - Appendix 3 - WAH Asset Register - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV380537&idx=4 26th November 2021 - Appendix 4 Bookings Diary 2022 - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV380537&idx=5 26th November 2021 - Appendix 5 Sell2Wales Postbox guide - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV380537&idx=6 26th November 2021 - Appendix 2.1 Draft Occupational Lease Terms & Conditions - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV380537&idx=7 26th November 2021 - Appendix 2.2 Operational Agreement - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV380537&idx=8 26th November 2021 - Appendix 2.3 - Draft Usage Agreement Terms & Conditions - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV380537&idx=9 26th November 2021 - Appendix 2.4 WAH Occupational Lease Plans 1 to 5 ## Notice URLs - https://www.glyndwr.ac.uk - https://www.sell2wales.gov.wales - https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=116177.The - https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.Suppliers ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-116177. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-116177.json.