---
title: "Library Subscription Service"
ocid: "ocds-kuma6s-117892"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-117892"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-117892.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-117892.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "WELSH GOVERNMENT"
published: "2022-05-12"
---

# Library Subscription Service

Buyer: WELSH GOVERNMENT  
Current stage: Award  
OCID: ocds-kuma6s-117892

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-117892)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-117892.json)

## Summary

The Welsh Government is conducting an open procurement process for a Library Subscription Service, aimed at providing managed Subscription Agent Services. The tender, initiated on 26th January 2022, is currently in the award stage following its successful completion. Interested parties can find further details on the eTenderWales portal, with the deadline for submissions having closed on 25th February 2022. The total value of the contract is £500,000, and services are primarily based in Cardiff, although the Welsh Government operates across various locations in Wales.

This tender presents substantial opportunities for businesses, particularly those specialising in subscription management services, publication sourcing, and administrative support. Companies that can offer competitive pricing structures combined with strong customer service capabilities would be well-suited to compete for this contract. Given the nature of the service, SMEs with expertise in managing library subscriptions and a track record of delivering value for money assessments could find themselves at a significant advantage in this procurement process.

## Notice

The Customer requires Subscription Agent Services to provide: * a centralised and fully managed service, dealing with all day-to-day administration of managing Publications & Subscriptions; * visibility and control in these Publications & Subscriptions; * control of costs and maximise savings and efficiencies; * consolidation and reduction of Supplier invoices and payments; * access to meaningful MI Reporting for the spend, usage and resources; * 24hr response to queries with updates on progress; * A dedicated account manager; * A System to manage subscriptions, retrieve MI, monitor claims 24/7 access; * ability to invoice different business areas separately; and * all current print and electronic subscriptions.

### Lot Information

Lot 1

This is an Open procurement aimed at appointing a single supplier to provide management of the Welsh Government Library Services subscriptions for periodicals and journals, and including the purchase of books. The successful supplier will be required to manage the current subscriptions, as well as meeting future requirements. The supplier is required to submit a Mark-up on the price of purchasing publications, covering the cost of providing the services detailed in the specification. For avoidance of doubt the estimated value includes the price of the publications, together with the service costs.. The tender process will be conducted using the eTenderWales portal: https://etenderwales.bravosolution.co.uk/web/login.shtml. eTenderWales is free for suppliers. Once registered you will be able to locate the tender under reference: itt_92279 (Welsh Government Library Subscription Management Service).

Renewal: There will be an option to extend for periods up to 24 months.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=117892 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 May 2022 |
| Submission deadline | 25 Feb 2022 |
| Future notice date | Not specified |
| Award date | 25 Apr 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £500,000 |
| Lots value | £500,000 |
| Awards value | Not specified |
| Contracts value | £500,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WELSH GOVERNMENT |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF10 3NQ |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Cardiff |
| Electoral ward | Cathays |
| Westminster constituency | Cardiff South and Penarth |
| Delivery location | TLL Wales |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PRENAX |

## CPV Codes

### Divisions

- 22 - Printed matter and related products
- 48 - Software package and information systems
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 92 - Recreational, cultural and sporting services

### Codes

- 22113000 - Library books
- 48160000 - Library software package
- 79995000 - Library management services
- 92500000 - Library, archives, museums and other cultural services

## Release History

- 12 May 2022 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=117892
- 26 Jan 2022 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=117892

## Documents

- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JAN386334
  Library Subscription Service - The Customer requires Subscription Agent Services to provide: * a centralised and fully managed service, dealing with all day-to-day administration of managing Publications & Subscriptions; * visibility and control in these Publications & Subscriptions; * control of costs and maximise savings and efficiencies; * consolidation and reduction of Supplier invoices and payments; * access to meaningful MI Reporting for the spend, usage and resources; * 24hr response to queries with updates on progress; * A dedicated account manager; * A System to manage subscriptions, retrieve MI, monitor claims 24/7 access; * ability to invoice different business areas separately; and * all current print and electronic subscriptions.
- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAY397664
  Library Subscription Service - The Customer requires Subscription Agent Services to provide: * a centralised and fully managed service, dealing with all day-to-day administration of managing Publications & Subscriptions; * visibility and control in these Publications & Subscriptions; * control of costs and maximise savings and efficiencies; * consolidation and reduction of Supplier invoices and payments; * access to meaningful MI Reporting for the spend, usage and resources; * 24hr response to queries with updates on progress; * A dedicated account manager; * A System to manage subscriptions, retrieve MI, monitor claims 24/7 access; * ability to invoice different business areas separately; and * all current print and electronic subscriptions.

## Notice URLs

- http://wales.gov
- https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-117892
- https://etenderwales.bravosolution.co.uk/web/login.shtml
- https://gov.wales/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-117892. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-117892.json.