---
title: "FOI, EIR and SAR Case Management System"
ocid: "ocds-kuma6s-118715"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-118715"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-118715.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-118715.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "DENBIGHSHIRE COUNTY COUNCIL"
published: "2022-06-07"
---

# FOI, EIR and SAR Case Management System

Buyer: DENBIGHSHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-kuma6s-118715

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-118715)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-118715.json)

## Summary

Denbighshire County Council is currently seeking suppliers for the "FOI, EIR and SAR Case Management System" tender. This contract aims to procure a new system to assist the council in managing Freedom of Information, Environmental Information Regulations, and Subject Access requests. It is categorized under the services industry and is located in Ruthin, LL15 1YN. The tender process is now at the award stage, following an open procurement method. The initial contract duration is three years, with an option for annual extensions over an additional seven years. The contract was signed on 17th May 2022, following a deadline for submissions that ended on 18th March 2022.

This procurement presents significant growth opportunities for businesses in the software and IT services sectors, particularly those with expertise in case management systems. Companies capable of delivering comprehensive software solutions that fulfil public sector requirements, particularly with a focus on compliance with information regulations, would be well-positioned to compete. Additionally, businesses that can demonstrate a commitment to community benefits in their service delivery will have an edge in securing this contract.

## Notice

This tender is for the Procurement of a new Freedom of Information, Environmental Information Regulations and Subject Access Case Management System, to assist the Council in the recording, processing and management of the requests it receives.This contract is for an initial period of 3 years with the option to extend for a further 7 years renewable annually

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=118715 |
| Notice type | S2W Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 Jun 2022 |
| Submission deadline | 18 Mar 2022 |
| Future notice date | Not specified |
| Award date | 17 May 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Not specified |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DENBIGHSHIRE COUNTY COUNCIL |
| Locality | RUTHIN |
| Post town | Llandudno |
| Postcode | LL15 1YN |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL3 North Wales |
| ITL 3 | TLL33 Conwy and Denbighshire |
| Local authority | Denbighshire |
| Electoral ward | Ruthin |
| Westminster constituency | Clwyd East |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | HOUSE ON THE HILL SOFTWARE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems
- 48517000 - IT software package

## Release History

- 7 Jun 2022 at 12:56 - Award - S2W Notice - Website Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=118715
- 18 Feb 2022 at 09:08 - Tender - S2W Notice - Website Invitation to Tender Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=118715

## Notice URLs

- https://supplierlive.proactisp2p.com/Account/Login
- https://www.denbighshire.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-118715. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-118715.json.