--- title: "Communication Plan for Global Tourism Marketing & Product Distribution 2022 - 2025: Lot 4 - South Wales" ocid: "ocds-kuma6s-119828" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-119828" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-119828.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-119828.json" source: "Sell2Wales" current_stage: "Planning" buyer: "WELSH GOVERNMENT" published: "2022-03-22" --- # Communication Plan for Global Tourism Marketing & Product Distribution 2022 - 2025: Lot 4 - South Wales Buyer: WELSH GOVERNMENT Current stage: Planning OCID: ocds-kuma6s-119828 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-119828) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-119828.json) ## Summary The Welsh Government is initiating a tender for the development and delivery of regional tourism communication plans aimed at promoting Wales globally to both B2B and B2C markets. This project, titled "Communication Plan for Global Tourism Marketing & Product Distribution 2022 – 2025: Lot 4 - South Wales," is currently in the planning stage, with a planned contract duration of three years and an estimated budget of GBP 240,000 excluding VAT, divided into four lots of GBP 60,000 each. Interested parties must register their interest by 1st April 2022. The procurement is classified under services and is subject to the GPA regulations, with communication for potential bidders handled through the eTenderWales platform. This tender presents significant opportunities for businesses in the tourism and marketing sectors, particularly those experienced in developing regional communications strategies and engaging with local stakeholders. Companies that have the capability to foster relationships within the tourism industry, including suppliers, distributors, and destination marketing organisations, will be well-suited to compete. Successful bidders will need a thorough understanding of the Welsh tourism landscape and be able to design effective communication plans that align with the objectives of the Welsh Government and the local tourism authorities. ## Notice Welsh Government requires the development and delivery of regional tourism communication plans, to support Welsh Government's efforts to promote Wales globally to influential B2B (Business-to-Business) and B2C (B2C) markets. Successful communications rely, in part, on relationships built with trusted partners and stakeholders within destinations and regions. Visit Wales recognises that this work can be undertaken as supplementary to the mainstream communications, online and offline, that the proposed contractors already have in place e.g. industry news, training facilitation, events, webinars, etc. With the above at its heart, the successful contractors will be required to research, prepare, present and deliver an effective, deliverable regional communications plan for 2022-2025 focussed on addressing the needs of their respective area and its make-up of businesses. Detail is required within the plan for year 1 (financial year 2022/23) and a broader delivery approach outlined for years 2 and 3. The contract will be for 3 years with an annual review break included to assess performance and outputs. There is a 3 year proposed budget of approx. GBP 240,000 excluding VAT for the overall contract, which will be broken down into 4 lots of GBP 60,000 excluding VAT: Lot 1 - North Wales Lot 2 - Mid Wales Lot 3 - West Wales Lot 4 - South Wales Please respond to this PIN notice to register interest to bid for Lot 4 - South Wales. Please only respond to the lots you intend to bid for. The deadline for registering interest is the 1st April 2022. ### Lot Information Lot 1 Welsh Government requires the development and delivery of regional tourism communication plans, to support Welsh Government's efforts to promote Wales globally to influential B2B (Business-to-Business) and B2C (B2C) markets. Successful communications rely, in part, on relationships built with trusted partners and stakeholders within destinations and regions. Visit Wales recognises that this work can be undertaken as supplementary to the mainstream communications, online and offline, that the proposed contractors already have in place e.g. industry news, training facilitation, events, webinars, etc. The stakeholders to benefit from the communication plan are described below: - Suppliers, including accommodation, attractions, tours, experiences and events need a way to connect their product seamlessly with a diverse range of channels. - Distributors, for example, Online Travel Agencies such as Expedia and offline international tour operators such as Authentic Vacations. They need access to real-time pricing and availability, alongside content generated by local experts and supported by data. - Destination Marketing Organisations, who need a platform that will support their efforts to digitally enable local businesses to reach new audiences and gain a clear view of market insights. - Consumers, in particular, both domestic and international travellers interested in visiting Wales. They need to simply discover and pre-book great travel ideas and itineraries across Wales resulting from a more effective business-to-business platform offering improved product distribution. The solution will require: - A good understanding / experience of the tourism industry, the different regions of Wales and the Destination Management Organisations and other membership organisations within those regions, which support tourism across Wales. - A good understanding / experience of delivering tourism destination plans. A good understanding / experience of negotiating different priorities to meet regional objectives across Wales. - A good understanding / experience of collaborating with both Private and Public sectors including each of the local authorities' priorities for tourism and ability to effectively engage stakeholders. - A good understanding /experience of the existing tourism industry marketing opportunities available through Welsh Government's Visit Wales team to improve economic benefits to the regions. The project deliverables would include: - A one-off communication delivery plan; - A suite of deliverable and measurable KPIs for engagement and education of available platforms/opportunities through Welsh Government; - Regular reporting mechanisms available for the client. The successful contractor should also take into account; - How existing regional plans can form part of a wider pan Wales communication plan. - Identify skills needs required as a "train the trainer" approach to delivery of the plan. - The suite of bilingual assets required for educational purposes with methods to implement Whereas successful suppliers will need to develop the most appropriate bank of educational assets required for their region, there will be a suite of training and educational materials made available at a national level on award, including virtual educational content from leading experts of the platforms, desk instructions and best practice case studies, as part of the educational toolkits. ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=119828 | | Notice type | OJEU - F1 - Prior Information Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 22 Mar 2022 | | Submission deadline | Not specified | | Future notice date | 4 Apr 2022 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £60,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WELSH GOVERNMENT | | Locality | CARDIFF | | Post town | Cardiff | | Postcode | CF10 3NQ | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Cardiff | | Electoral ward | Cathays | | Westminster constituency | Cardiff South and Penarth | | Delivery location | TLL Wales | ## CPV Codes ### Divisions - 75 - Administration, defence and social security services ### Codes - 75125000 - Administrative services related to tourism affairs ## Release History - 22 Mar 2022 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=119828 ## Documents - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAR392527 Communication Plan for Global Tourism Marketing & Product Distribution 2022 - 2025: Lot 4 - South Wales - Welsh Government requires the development and delivery of regional tourism communication plans, to support Welsh Government's efforts to promote Wales globally to influential B2B (Business-to-Business) and B2C (B2C) markets. Successful communications rely, in part, on relationships built with trusted partners and stakeholders within destinations and regions. Visit Wales recognises that this work can be undertaken as supplementary to the mainstream communications, online and offline, that the proposed contractors already have in place e.g. industry news, training facilitation, events, webinars, etc. With the above at its heart, the successful contractors will be required to research, prepare, present and deliver an effective, deliverable regional communications plan for 2022-2025 focussed on addressing the needs of their respective area and its make-up of businesses. Detail is required within the plan for year 1 (financial year 2022/23) and a broader delivery approach outlined for years 2 and 3. The contract will be for 3 years with an annual review break included to assess performance and outputs. There is a 3 year proposed budget of approx. GBP 240,000 excluding VAT for the overall contract, which will be broken down into 4 lots of GBP 60,000 excluding VAT: Lot 1 - North Wales Lot 2 - Mid Wales Lot 3 - West Wales Lot 4 - South Wales Please respond to this PIN notice to register interest to bid for Lot 4 - South Wales. Please only respond to the lots you intend to bid for. The deadline for registering interest is the 1st April 2022. ## Notice URLs - https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-119828 - https://etenderwales.bravosolution.co.uk/web/login.shtml - https://gov.wales/public-sector-procurement ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-119828. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-119828.json.