---
title: "Lease & Associated Services of Franking Machines"
ocid: "ocds-kuma6s-119844"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-119844"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-119844.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-119844.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)"
published: "2022-03-22"
---

# Lease & Associated Services of Franking Machines

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)  
Current stage: Award  
OCID: ocds-kuma6s-119844

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-119844)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-119844.json)

## Summary

The NHS Wales Shared Services Partnership, hosted by Velindre University NHS Trust, is awarding a contract for the Lease and Associated Services of Franking Machines on behalf of Cardiff and Vale University Health Board. The procurement method used for this process is limited, with the contract set for an eight-month duration starting from 22nd March 2022. The total contract value is £800,000 and is categorised under health services. This process falls within the services industry in the UK, with the contract being initiated due to an increase in workload related to franking charges, particularly after the Covid pandemic.

This procurement presents significant opportunities for businesses specialising in mailing and franking machine services. Companies that provide innovative postage solutions, particularly those capable of adapting to digital enhancements, would be well-positioned to compete for future contracts as the NHS explores alternative solutions for their mailing needs. The expedited nature of this interim contract reflects a pressing demand for continuity in service, making it a crucial time for interested suppliers to establish their capabilities and offerings in order to engage with the NHS health board more effectively.

## Notice

NHS Wales Shared Service Partnership on behalf Cardiff and Vale University Health Board wish to inform the market they wish to award a contract for the Lease and Associated Services of Franking machines for an eight month period.

### Lot Information

Lot 1

NHS Wales Shared Service Partnership on behalf Cardiff and Vale University Health Board wish to inform the market they wish to award a contract for the Lease and Associated Services of Franking machines for an eight-month period. The Cardiff and Vale University Health Board, IT department are in the process of going Digital, however, and unfortunately they are not in a position to spend the time originally planned to undertake a tender exercise, due to the unexpected COVID Pandemic and other priorities within the Clinical Board having to change to respond appropriately to the situation.

### Procurement Information

The NHS Wales Shared Services Procurement department on behalf of the Cardiff and Vale University Health Board has significant expenditure relating to franking charges for the lease of their franking machines for the provision of posting services across the health board. Engaging with the market, it is determined that whilst there are some third party suppliers who could potentially provide this service, the Clinical Board currently has a lease agreement with their incumbent supplier Quadient for the lease and associated services of their franking machines. Due to the volume of increased workload since the Covid pandemic, we wish to put an interim eight month contract in situ to ensure continuity of service to ensure patient care not compromised not receiving their appointment letters, thus enabling the Health Board to undertake a scoping exercise looking at alternative postage digital solutions and undertake a formal tender exercise.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=119844 |
| Notice type | OJEU - F15 - Voluntary Ex Ante Transparency Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Mar 2022 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 22 Mar 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £800,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF14 4HH |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Cardiff |
| Electoral ward | Heath |
| Westminster constituency | Cardiff North |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | QUADIENT |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 64 - Postal and telecommunications services

### Codes

- 30144100 - Postage-franking machines
- 64112000 - Postal services related to letters

## Release History

- 22 Mar 2022 at 00:00 - Award - OJEU - F15 - Voluntary Ex Ante Transparency Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=119844

## Documents

- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAR392560
  Lease & Associated Services of Franking Machines - NHS Wales Shared Service Partnership on behalf Cardiff and Vale University Health Board wish to inform the market they wish to award a contract for the Lease and Associated Services of Franking machines for an eight month period.

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=119844
- https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-119844

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-119844. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-119844.json.