---
title: "Monmouthshire County Council Schools Information Management System (SIMS)"
ocid: "ocds-kuma6s-119981"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-119981"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-119981.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-119981.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "MONMOUTHSHIRE COUNTY COUNCIL"
published: "2022-03-28"
---

# Monmouthshire County Council Schools Information Management System (SIMS)

Buyer: MONMOUTHSHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-kuma6s-119981

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-119981)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-119981.json)

## Summary

Monmouthshire County Council has awarded a contract for the "Schools Information Management System (SIMS)" to Education Software Solutions Limited. This procurement process falls under the services category, specifically targeting general public services within education. The contract was awarded following a limited procurement method due to the urgent need for transitioning from a perpetual licence to a software as a service model for individual schools in Monmouthshire. The contract, signed on 25 March 2022, is active with a value of up to £29,359.16 and covers various schools in the region for a duration of 36 months.

This tender presents significant opportunities for businesses in the education technology and software services sectors, particularly those with the capability to provide comprehensive information management systems. Businesses that specialise in educational software development or have experience working with local authorities to deliver integrated systems would be well-placed to compete in future tenders, especially as Monmouthshire County Council intends to conduct a competitive tender exercise on an all-Wales basis for SIMS at the end of the current contract term.

## Notice

Transition from existing contractual model of perpetual licence of SIMS to local authority with associated support services, to software as a service model contracting directly with individual schools to provide SIMS and associated support services.

### Lot Information

Lot 1

Prior to the award of these contracts, the current provider -ESS- had a contract with the local authority under which it provided a perpetual licence to the local authority for the purpose of providing SIMS to the schools in the local authority's area, with associated support services. ESS has now served notice to terminate that contract and requires that, in order to continue provision of SIMS, individual schools must enter into direct contracts with ESS to receive SIMS as software as a service. In order to bring about the transition, the local authority will enter into a Facilitation Agreement "FA" with ESS under which nothing of value is received by ESS and no material services are provided to the local authority; it is purely an administrative arrangement to effect the transition. Each school in the local authority's area will enter into a School Contract "SC" with ESS for the direct provision of SIMS as software as a service, at substantially the same cost as before. The highest value SC is 29359.16GBP and the lowest value SC is 696.90GBP. The schools in the local authority's area whose governing bodies will enter into contracts with ESS are as follows: - Archbishop Rowan Williams CIW Primary - Castle Park Primary - Cantref Primary - Cross Ash Primary - Deri View Primary - Dewstow Primary - Durand Primary - Gilwern Primary - Goytre Fawr Primary - Kymin View Primary - Llandogo Primary - Llanfoist Fawr Primary - Llantilio Pertholey CIW Primary - Llanvihangel Crucorney Primary - Magor CIW Primary - Osbaston CIW Primary - Overmonnow Primary - Pembroke Primary - Raglan CIW VC Primary - Rogiet Primary - St Mary's RC Primary - The Dell Primary - Thornwell Primary - Trellech Primary - Undy Primary - Usk CIW Primary - Ysgol Gymraeg Y Fenni - Ysgol Gymraeg Y Ffin - Caldicot School - Chepstow School - King Henry VIII Comprehensive - Monmouth Comprehensive - Monmouthshire Pupil Referral Service The local authority publishes this notice on behalf of itself and the schools listed above but is not acting as a central purchasing body on behalf of the schools.. Contract duration: 36 months The FA has no value Individual SCs have a value between 696.90GBP and 29359.16GBP

### Procurement Information

This contract award notice is intended to be a relevant contract award notice pursuant to Reg. 93 - 2, 3 and 4 of the Public Contracts Regulations 2015. It is published on a wholly voluntary basis and without prejudice to the local authority's and the governing body of each individual school's position that no prior publication of a contract notice, and thus no competitive tender exercise, was required in respect of the Facilitation Agreement - FA and/or the individual Schools Contracts - SC.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=119981 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 Mar 2022 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 25 Mar 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £29,359 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | MONMOUTHSHIRE COUNTY COUNCIL |
| Locality | USK |
| Post town | Newport |
| Postcode | NP15 1GA |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL54 Monmouthshire and Newport |
| Local authority | Monmouthshire |
| Electoral ward | Llanbadoc and Usk |
| Westminster constituency | Monmouthshire |
| Delivery location | TLL21 Monmouthshire and Newport |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EDUCATION SOFTWARE SOLUTIONS |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support
- 72260000 - Software-related services
- 72261000 - Software support services
- 72268000 - Software supply services
- 72300000 - Data services
- 72310000 - Data-processing services
- 72320000 - Database services

## Release History

- 28 Mar 2022 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=119981

## Documents

- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAR393163
  Monmouthshire County Council Schools Information Management System (SIMS) - Transition from existing contractual model of perpetual licence of SIMS to local authority with associated support services, to software as a service model contracting directly with individual schools to provide SIMS and associated support services.

## Notice URLs

- https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-119981
- https://www.monmouthshire.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-119981. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-119981.json.