---
title: "Schools Information Management System (SIMS)"
ocid: "ocds-kuma6s-120133"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-120133"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-120133.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-120133.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "WREXHAM COUNTY BOROUGH COUNCIL"
published: "2022-04-04"
---

# Schools Information Management System (SIMS)

Buyer: WREXHAM COUNTY BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-kuma6s-120133

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## Summary

The Wrexham County Borough Council has recently completed a procurement process for a Schools Information Management System (SIMS), which is designed to transition from a perpetual licence model to a software as a service model directly tailored for schools. This procurement falls within the public services sector, specifically related to educational services, and was held in Wrexham, UK. The procurement method was classified as limited, and it involved an award procedure without prior publication of a call for competition. The contract was signed on 18 February 2022, with the duration set for 36 months, providing individual schools a direct contracted service with Education Software Solutions Limited.

This procurement opportunity offers significant growth potential for businesses specialising in educational software solutions and support services. Companies equipped to manage and implement information management systems in a school environment would be particularly well-suited to compete, especially given the transition from traditional licensing models to more innovative service-based approaches. As the local authority intends to eventually conduct a competitive tender exercise for SIMS on an all-Wales basis, businesses in this field should prepare in advance for potential opportunities that may arise in the near future.

## Notice

Transition from existing contractual model of perpetual licence of SIMS to local authority with associated support services, to software as a service model contracting directly with individual schools to provide SIMS and associated support services.

### Lot Information

Lot 1

Prior to the award of these contracts, the current provider (ESS) had a contract with the local authority under which it provided a perpetual licence to the local authority for the purpose of providing SIMS to the schools in the local authority's area, with associated support services. ESS has now served notice to terminate that contract and requires that, in order to continue provision of SIMS, individual schools must enter into direct contracts with ESS to receive SIMS as software as a service. In order to bring about the transition, the local authority will enter into a Facilitation Agreement ("FA") with ESS under which nothing of value is received by ESS and no material services are provided to the local authority; it is purely an administrative arrangement to effect the transition. Each school in the local authority's area will enter into a School Contract ("SC") with ESS for the direct provision of SIMS as software as a service, at substantially the same cost as before. The highest value SC is 10957.44 and the lowest value SC is 200.64. The schools in the local authority's area whose governing bodies will enter into contracts with ESS are as follows: Acrefair Primary School Acton Park Primary School Alexandra Community Primary School All Saints School Barkers Lane Primary School Black Lane Primary School Borderbrook School Borras Park Community School Bronington V A Primary School Brynteg Primary School Bwlchgwyn Primary School Cefn Mawr Primary School Eyton Primary School Froncysyllte Primary School Garth CP School Gwenfro Community Primary School Gwersyllt Community Primary School Hafod y Wern Community Primary School Holt Primary School Llanarmon Dyffryn Ceiriog Prim Sch Madras V P Primary School Minera Primary School Park Community Primary School Pentre Controlled Primary School Penycae Community Primary School Penygelli CP School Rhosddu Primary School Rhostyllen Primary School Rhosymedre Community Primary School Rofft Primary School The St Annes RC Primary School St Chads Church in Wales Aid Sch St Christophers School St Giles VC Church in Wales Primary School St Marys Brymbo VA Primary School St Marys C In W Primary School St Marys C in W School St Marys Catholic Primary School St Pauls Church in Wales VA Primary School St Peters Primary School Victoria Junior School Wats Dyke Primary School Ysgol Cae'r Gwenyn Gorwelion Newydd Ysgol Bodhyfryd Ysgol Bro Alun Ysgol Bryn Tabor Ysgol Cynddelw Ysgol Gynradd Deiniol Ysgol Heulfan Ysgol Hooson Ysgol Maes Y Llan Ysgol Maes Y Mynydd Ysgol Min Y Ddol Ysgol Penrhyn New Broughton Primary School Ysgol Plas Coch Ysgol Sant Dunawd Ysgol Tanyfron Primary School Ysgol y Waun Ysgol Yr Hafod, Johnstown Ysgol Llan-y-pwll Darland High School Maelor School The St Josephs Catholic and Anglican High School Ysgol Bryn Alyn Ysgol Clywedog Ysgol Morgan Llwyd Ysgol Rhiwabon Ysgol Rhosnesni High Ysgol Y Grango The local authority publishes this notice on behalf of itself and the schools listed above but is not acting as a central purchasing body on behalf of the schools.. Contract duration: 36 months

### Procurement Information

This contract award notice is intended to be a relevant contract award notice pursuant to Reg. 93(2), (3) and (4) of the Public Contracts Regulations 2015. It is published on a wholly voluntary basis and without prejudice to the local authority's and the governing body of each individual school's position that no prior publication of a contract notice, and thus no competitive tender exercise, was required in respect of the Facilitation Agreement (FA) and/or the individual Schools Contracts (SC).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=120133 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Apr 2022 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 18 Feb 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WREXHAM COUNTY BOROUGH COUNCIL |
| Locality | WREXHAM |
| Post town | Llandudno |
| Postcode | LL11 1AR |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL3 North Wales |
| ITL 3 | TLL34 Flintshire and Wrexham |
| Local authority | Wrexham |
| Electoral ward | Grosvenor |
| Westminster constituency | Wrexham |
| Delivery location | TLL23 Flintshire and Wrexham |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EDUCATION SOFTWARE SOLUTIONS |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support
- 72260000 - Software-related services
- 72261000 - Software support services
- 72268000 - Software supply services
- 72300000 - Data services
- 72310000 - Data-processing services
- 72320000 - Database services

## Release History

- 4 Apr 2022 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=120133

## Documents

- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=APR393918
  Schools Information Management System (SIMS) - Transition from existing contractual model of perpetual licence of SIMS to local authority with associated support services, to software as a service model contracting directly with individual schools to provide SIMS and associated support services.

## Notice URLs

- https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-120133
- https://www.wrexham.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-120133. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-120133.json.