---
title: "E-Rostering System"
ocid: "ocds-kuma6s-120363"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-120363"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-120363.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-120363.json"
source: "Sell2Wales"
current_stage: "Planning"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)"
published: "2022-04-07"
---

# E-Rostering System

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)  
Current stage: Planning  
OCID: ocds-kuma6s-120363

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-120363)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-120363.json)

## Summary

The NHS Wales Shared Services Partnership, hosted by Velindre University NHS Trust, is initiating a procurement process for an E-Rostering System aimed at enhancing workforce management for Cardiff and Vale University Local Health Board in the health sector. This Prior Information Notice (PIN) has been issued as part of the planning stage, with the future notice anticipated to be released by 1st June 2022. The procurement is classified under the services category and is set to support live staff data management, ensuring a coordinated medical workforce. The buying organisation is located in St Asaph, UK, at Alder House, Alder Court, postal code LL170JL.

This tender presents significant opportunities for businesses specialising in healthcare technology and workforce management solutions. Companies that offer innovative e-rostering systems with capabilities such as real-time coordination, cloud access, and integration with existing health board systems would be particularly well-positioned to compete. The requirements outlined suggest a demand for advanced system functionalities, including the potential use of AI for automated rostering, making this an attractive prospect for tech firms committed to healthcare improvements.

## Notice

NHS Wales Shared Services Partnership (NWSSP), hosted by Velindre NHS Trust are acting on behalf of Cardiff and Vale University Local Health Board in issuing this Prior Information Notice (PIN). The Health Board's Workforce team have a vision of an aligned medical and dental workforce to the right place, at right time to deliver the best quality service for the patients in the most cost effective manner. In order to achieve this vision, there is an aim to support capacity and demand planning of medical workforce through live staff level data which will provide a transparent picture of the Health Board's real time medical capacity.

### Lot Information

Lot 1

The Health Board require a Medical and Dental Workforce E-Rostering System that can sustain the size of the Health Board and provides the following key criteria/functions; - allows live Health Board wide coordination of the workforce and real time changes to rota - roster for both junior and senior clinicians - allows rota of all on-calls, post on-call, ward cover and hot weeks - flexible system that can include outpatients, theatres and other elective activity - simple to complete - allows for record swaps (either via a coordinator or directly by clinicians) - direct click through to contact details for the clinicians so that they can be called on their mobile and other devices - able to book all types of leave and able to highlight potential clashes or lack of cover in advance - incorporates rules including WTD, excessive hours, shifts patterns etc. - links with entire workforce which includes substantive to bank workforce - dedicated app - Links to internal system for example, Electronic Staff Record (ESR) interacts with job plans on external systems that are utilised by the Health Board - interacts with claim forms for extra shifts - capacity to access hospital pathways or interoperability with a hospital pathways app - access to Health Board wide rota - cloud based system accessible on both PC as well as ipad - reports are included or configurable to extract data to provide KPI's. - ability to configure different user accounts/profiles and and levels of access/roles - potential ability for the rostering system to use AI and current algorithmic technology to 'auto design' rotas based on pre-set departmental or organisations principles with minimal human intervention or manipulation with the ability for automated rostering requests and swap processing." - Open source format API for example, the ability to link in with existing and future IT interfaces particularly the NDR (National Data Resource) which would enable future workforce and healthcare research and digital improvement. It should also be noted that the Health Board must maintain full control over all data inputted into any rostering system in light of GDPR considerations and restrictions will be required on the ability of any provider to use rota and personal data or the sharing of such data with third parties.. Any interested parties should email Emma Lane, Senior Procurement Business Manager with their contact details and a short description of their system model. Further details on the project will then follow.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=120363 |
| Notice type | OJEU - F1 - Prior Information Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 Apr 2022 |
| Submission deadline | Not specified |
| Future notice date | 1 Jun 2022 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Locality | ST ASAPH |
| Post town | Llandudno |
| Postcode | LL17 0JL |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL3 North Wales |
| ITL 3 | TLL33 Conwy and Denbighshire |
| Local authority | Denbighshire |
| Electoral ward | Bodelwyddan |
| Westminster constituency | Clwyd North |
| Delivery location | TLL22 Cardiff and Vale of Glamorgan |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72222200 - Information systems or technology planning services

## Release History

- 7 Apr 2022 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=120363

## Documents

- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=APR394264
  E-Rostering System - NHS Wales Shared Services Partnership (NWSSP), hosted by Velindre NHS Trust are acting on behalf of Cardiff and Vale University Local Health Board in issuing this Prior Information Notice (PIN). The Health Board's Workforce team have a vision of an aligned medical and dental workforce to the right place, at right time to deliver the best quality service for the patients in the most cost effective manner. In order to achieve this vision, there is an aim to support capacity and demand planning of medical workforce through live staff level data which will provide a transparent picture of the Health Board's real time medical capacity.

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-120363

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-120363. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-120363.json.