---
title: "TfWRL Facilities Management"
ocid: "ocds-kuma6s-120731"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-120731"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-120731.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-120731.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "TRANSPORT FOR WALES RAIL LIMITED (UTILITY BUYER)"
published: "2023-10-31"
---

# TfWRL Facilities Management

Buyer: TRANSPORT FOR WALES RAIL LIMITED (UTILITY BUYER)  
Current stage: Award  
OCID: ocds-kuma6s-120731

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## Summary

The TfWRL Facilities Management tender, issued by Transport for Wales Rail Limited (Utility Buyer), is currently in the active stage. The procurement involves the provision of facilities management services for their network of 248 stations and ancillary properties across Wales and the border regions. The deadline for tender submissions is 24th October 2022, and the award period starts on 4th November 2022. The procurement falls under the services category and follows an open procedure method. The buying organisation can be contacted at 3 Llys Cadwyn, Pontypridd, Rhondda Cynon Taf, UKL, CF37 4TH.

This tender for TfWRL Facilities Management presents a significant business opportunity for companies specializing in maintenance and facilities management services. Businesses with experience in providing Computer Aided Facilities Management (CAFM) systems and managing asset faults and breakdowns in facilities would be well-suited to compete. The scope of service includes preventative and reactive maintenance, complemented by ancillary services, for multiple sites across Wales. Companies interested in bidding should ensure compliance with relevant legislation and be prepared for a dynamic scope of work over a 5-year period.

## Notice

TfW operate a diverse estate of 248 stations and ancillary properties across Wales and the border regions. These stations are the gateway to our network and invariably the heartbeat of the local communities which they serve. The next iteration of our Facilities Management (FM) arrangements will commence in early 2023 and need to reflect the importance of these facilities as well as current and future customer aspirations.

### Lot Information

Lot 1

Hard FM Procurement will be sourced in accordance with an Open Procedure of the Utilities Contracts Regulations 2015 The proposed contract covers the provision of preventative (PPM) maintenance and reactive maintenance along with ancillary services for sites across the Wales and borders network. The station estate (248 locations) and ancillary buildings are outlined in Appendix 1 to this document and have been divided into 3 lots due to their geographical locations. You may choose to tender for all lots or select certain lots: Lot 1 - North Lot 2 - South Lot 3 - Core Valley Lines (CVL) Lot 4 - All stations (ie Lot 1 + Lot 2 + Lot 3) The following scope will apply to this tender: The Supplier must provide a Computer Aided Facilities Management (CAFM) system to request and have recorded works and/or faults relating to the property and its assets 365 days per year, 7 days per week and 24 hours a day. The Supplier must have the capability to manage and implement remedies to address asset faults and breakdowns requiring multiple trades. The Supplier will be accountable for the quality of service from its own supply chain and subcontractors The Supplier must be fully conversant with all relevant current and pending legislation. As our expert partner, the Service provider must advise of the requirements to achieve compliance, its risks from areas of non-compliance and relevant mitigation techniques. Please refer to Volume 5 - Scope of Work and all relevant attachments, included in the tender documentation, for the full scope of work. Please Note: The scope of service will fluctuate over time, both up and down, to potentially include new work packages, new locations such as stations, depots or ancillary buildings, and additional subsidiaries of Transport for Wales.. Access to supplementary detail required to prepare a bid are stored on a SharePoint site which is password protected - to obtain access, an NDA will need to be signed. Please follow the instructions outlined in Volume 5 - Scope

Options: The scope of service will fluctuate over time, both up and down, to potentially include new work packages, new locations such as stations, depots or ancillary buildings, and additional subsidiaries of Transport for Wales.

Renewal: 3 year contract with an option to extend for a further 2 years

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=120731 |
| Notice type | OJEU - F6 - Contract Award Notice (Utilities) |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 31 Oct 2023 |
| Submission deadline | 24 Oct 2022 |
| Future notice date | 1 Jun 2022 |
| Award date | 31 Mar 2023 |
| Contract period | Not specified |
| Recurrence | 5 years from contract start date |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | TRANSPORT FOR WALES RAIL LIMITED (UTILITY BUYER) |
| Locality | RHONDDA CYNON TAF |
| Post town | Cardiff |
| Postcode | CF37 4TH |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL51 Central Valleys and Bridgend |
| Local authority | Rhondda Cynon Taf |
| Electoral ward | Pontypridd Town |
| Westminster constituency | Pontypridd |
| Delivery location | TLL Wales |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | VINCI FACILITIES |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79993000 - Building and facilities management services

## Release History

- 31 Oct 2023 at 00:00 - Award - OJEU - F6 - Contract Award Notice (Utilities) - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=120731
- 27 Oct 2022 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=120731
- 28 Sep 2022 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=120731
- 23 Sep 2022 at 00:00 - Tender - OJEU - F5 - Contract Notice (Utilities) - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=120731
- 25 Apr 2022 at 00:00 - Planning - OJEU - F4 - Prior Information Notice (Utilities) - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=120731

## Documents

- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=SEP412334&idx=10
  25th October 2022 - Contract Data
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=SEP412334&idx=9
  25th October 2022 - NEC4 FM Terms
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=SEP412334&idx=4
  18th October 2022 - ITT Volume 4 - Pricing Schedule
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=SEP412334&idx=8
  18th October 2022 - ITT Volume 4 - Pricing Schedule
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=SEP412334&idx=2
  13th October 2022 - ITT Volume 2 - Selection Questionnaire
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=SEP412334&idx=7
  13th October 2022 - ITT Volume 2 - Selection Questionnaire
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=SEP412334&idx=1
  13th October 2022 - ITT Volume 1 - Instructions and Response Requirements
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=SEP412334&idx=6
  13th October 2022 - ITT Volume 1 - Instructions and Response Requirements
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=SEP412334&idx=5
  23rd September 2022 - ITT Volume 5 - Scope of Work
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=SEP412334&idx=3
  23rd September 2022 - ITT Volume 3- Tender Questionnaire
- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=APR395680
  TfWRL Facilities Management - TfW operate a diverse estate of 248 stations and ancillary properties across Wales and the border regions. These stations are the gateway to our network and invariably the heartbeat of the local communities which they serve. The next iteration of our Facilities Management (FM) arrangements will commence in early 2023 and need to reflect the importance of these facilities as well as current and future customer aspirations.
- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=SEP412334
  TfWRL Facilities Management - TfW operate a diverse estate of 248 stations and ancillary properties across Wales and the border regions. These stations are the gateway to our network and invariably the heartbeat of the local communities which they serve. The next iteration of our Facilities Management (FM) arrangements will commence in early 2023 and need to reflect the importance of these facilities as well as current and future customer aspirations.
- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=OCT455572
  TfWRL Facilities Management - TfW operate a diverse estate of 248 stations and ancillary properties across Wales and the border regions. These stations are the gateway to our network and invariably the heartbeat of the local communities which they serve. The next iteration of our Facilities Management (FM) arrangements will commence in early 2023 and need to reflect the importance of these facilities as well as current and future customer aspirations.

## Notice URLs

- http://www.tfwrail.wales
- https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-120731
- https://www.sell2wales.gov.wales

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-120731. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-120731.json.