--- title: "Supply of a Housing Management System & Finance Management System" ocid: "ocds-kuma6s-121361" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-121361" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-121361.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-121361.json" source: "Sell2Wales" current_stage: "Tender" buyer: "NORTH WALES HOUSING" published: "2022-05-17" --- # Supply of a Housing Management System & Finance Management System Buyer: NORTH WALES HOUSING Current stage: Tender OCID: ocds-kuma6s-121361 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-121361) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-121361.json) ## Summary The procurement process involves North Wales Housing, based in Llandudno Junction, which is seeking to contract a comprehensive Housing Management System and Finance Management System. This tender is at the active stage, with submissions due by 20 June 2022. The procurement method employed is a selective process under a competitive procedure with negotiation, with a total contract value of £1,200,000. Interested businesses must submit their proposals electronically via the specified submission platform. This tender presents an opportunity for software companies specialising in housing and finance solutions to enhance their business portfolio. Particularly, firms that offer commercial off-the-shelf software with implementation and ongoing support services will find this tender suitable. Those with experience in systems that facilitate housing operations, financial management, and compliance, as well as a robust support infrastructure, are well-positioned to compete effectively for this contract. ## Notice NWH wish to procure comprehensive 'commercial off-the-shelf' software to support its housing and finance operations. The Contract scope includes software supply, implementation support / consultancy to achieve maximum effectiveness of the solution, and ongoing maintenance and support. ### Lot Information Supply of a Housing Management System Supply and implementation of software covering all aspects of housing operations, for example; o lettings and allocations o tenancy management, including CRM / Contact Management o case and workload management o revenue and debt management, including service charges o asset management, including strategic, compliance, repairs, servicing, planned maintenance and voids o workforce mobility o digital and self-service capabilities including customer portal / app o automation and end-to-end workflow o dashboards and management information. Renewal: Annual renewals up to a further five years Supply of a Finance Management System Supply, implementation and support of software covering all aspects of financial operations, for example; o Case management and workflow for approvals, queries, or issue resolution o Expenses management (workflows, approvals, payment) o Purchase to Pay with automated links to budgets, with GRN, invoice matching, and payment o A portal for suppliers to be registered, maintain up to date details, and ac-cess capabilities including raising queries, submitting invoices and automatic updates on payment status o Project Accounting for capital spend and other investments o Management accounts for report distribution o Making Tax Digital including the ability to manage partial exemptions o Chart of Accounts o Accounts Payable / Receivable o Cash management o General Ledger o Journals o Creditor Management o Bank Reconciliation Renewal: Annual renewals up to a further five years ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=121361 | | Notice type | OJEU - F2 - Contract Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Competitive procedure with negotiation | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 17 May 2022 | | Submission deadline | 20 Jun 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,200,000 | | Lots value | £1,440,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NORTH WALES HOUSING | | Locality | LLANDUDNO JUNCTION | | Post town | Not specified | | Postcode | LL15 9HL | | Country | Not specified | | ITL 1 | Not specified | | ITL 2 | Not specified | | ITL 3 | Not specified | | Local authority | Not specified | | Electoral ward | Not specified | | Westminster constituency | Not specified | | Delivery location | TLL13 Conwy and Denbighshire | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 17 May 2022 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=121361 ## Documents - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=MAY398068&idx=1 17th May 2022 - Lot 1 - Part 1 (HMS) - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=MAY398068&idx=2 17th May 2022 - Lot 1 - Part 2 (HMS) - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=MAY398068&idx=3 17th May 2022 - Lot 1 - Part 3 (HMS) - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=MAY398068&idx=4 17th May 2022 - Lot 1 - Part 4 (HMS) - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=MAY398068&idx=5 17th May 2022 - Lot 2 - Part 1 (FMS) - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=MAY398068&idx=6 17th May 2022 - Lot 2 - Part 2 (FMS) - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=MAY398068&idx=7 17th May 2022 - Lot 2 - Part 3 (FMS) - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=MAY398068&idx=8 17th May 2022 - Lot 2 - Part 4 (FMS) - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=MAY398068&idx=9 17th May 2022 - Instructions to Tenderers - Lot 1 & 2 - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=MAY398068&idx=10 17th May 2022 - Selection Questionnaire - Lot 1 & 2 - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAY398068 Supply of a Housing Management System & Finance Management System - NWH wish to procure comprehensive 'commercial off-the-shelf' software to support its housing and finance operations. The Contract scope includes software supply, implementation support / consultancy to achieve maximum effectiveness of the solution, and ongoing maintenance and support. ## Notice URLs - http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=121361 - http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx - https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-121361 - https://www.nwha.org.uk - https://www.sell2wales.gov.wales/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-121361. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-121361.json.