--- title: "WELSH TRANSLATION & SIMULTANEOUS INTERPRETATON SERVICES" ocid: "ocds-kuma6s-122017" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-122017" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-122017.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-122017.json" source: "Sell2Wales" current_stage: "Planning" buyer: "WELSH GOVERNMENT" published: "2022-07-28" --- # WELSH TRANSLATION & SIMULTANEOUS INTERPRETATON SERVICES Buyer: WELSH GOVERNMENT Current stage: Planning OCID: ocds-kuma6s-122017 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-122017) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-122017.json) ## Summary The Welsh Government is preparing a tender process to establish a new Framework Agreement for Welsh Translation and Simultaneous Interpretation Services. This initiative falls under the planning stage of procurement and aims to meet the translation requirements of the Welsh Government and its subsidiary organisations. The estimated total framework value ranges between £5,000,000 and £10,000,000 over a maximum period of four years. Key dates include the invitation to tender in October 2022, submission deadline in November 2022, evaluation in December 2022, and the contract award scheduled for February 2023. Interested parties are encouraged to reach out by 1 October 2022 to ensure adequate preparation. This tender presents significant opportunities for businesses specialising in translation and interpretation services, particularly those holding appropriate memberships with professional bodies such as Cymdeithas Cyfieithwyr Cymru and the Institute of Translation and Interpreting. Companies well-suited to compete will ideally possess expertise in translating documents between English and Welsh and providing interpretation services in various formats, including virtual meetings. The framework is expected to accommodate multiple suppliers across different lots, enabling a diverse range of businesses to engage in this lucrative opportunity in the public sector. ## Notice A tender process is being prepared to establish a new Framework Agreement for the translation of documents from English into Welsh; Welsh into English and for simultaneous interpretation from English into Welsh and also simultaneous interpretation from Welsh into English. The new framework will be in place to meet the Welsh Government translation requirements and will also be available for Welsh Government subsidiary organisations. In order to be able to successfully secure a place on the framework arrangement, bidders must have appropriate membership of a professional translation or interpretation body. This PIN notice is intended to allow potential bidders time to obtain appropriate membership of a professional translation or interpretation body prior to the contract notice and tender opportunity being issued. The professional translation/interpretation body must be one where examination/assessment is required to become a full member. The professional accreditation must be relevant to the Lot. Examples of professional translation/interpretation bodies, although not exhaustive, are Cymdeithas Cyfieithwyr Cymru and the Institute of Translation and Interpreting. As this new framework arrangement for Welsh Government is intended to replace previous NPS Welsh Translation and Simultaneous Interpretation Framework Agreement that has been operational since 01 November 2018, ref: NPS-PS-0078-17 that is currently being utilised by the Welsh Government, this notice provides information on the Welsh Government requirements which differ to previous arrangements and to allow potential bidders time to prepare for the tender. Please refer to the Lot details for further information on the future framework agreement requirements whereby call off contracts from the Framework will be open to the Welsh Government and the wholly owned subsidiary companies and sponsored bodies of the Welsh Government. ### Lot Information Translation from English into Welsh for call off contracts with a total contract value up to 50,000GBP - General Translation All Wales Lot 1 provides general translation of standard and specialised documentation regularly produced by WG, e.g. documents associated with legislation, consultation and policy documents, reports, information documents, communications and marketing material, finance and procurement documents, general administrative materials (papers and minutes). Many of these general documents will have technical content. Successful suppliers to Lot 1 will be ranked in order of the highest scoring bid based on the most economically advantageous tender according to the framework criteria. All suppliers who pass the Framework evaluation criteria will be awarded a place on the Framework. Any call off contract requirements with an estimated total contract value of up to 5,000GBP over the entire contract period will be awarded as a direct award to any supplier on the framework list. Any call off contract requirement with an estimated total contract value between 5,000GBP and 50,000GBP for the entire contract period, will be awarded a call off contract according to the rank order starting with the highest ranked provider on the Framework. Translation from English into Welsh for call off contracts with a total contract value of 50,000GBP and above - General Translation All Wales Lot 2 provides general and subject specific translation of standard and specialised documentation regularly produced by WG, e.g. documents associated with legislation, consultation and policy documents, reports, information documents, communications and marketing material, finance and procurement documents, general administrative materials (papers and minutes). Many of these general documents will have technical content. Lot 2 is for call off contracts with an estimated value of 50,000GBP and above for the entire contract period. Suppliers will be awarded contracts for subject areas under Lot 2. Successful suppliers to the Framework under Lot 2 will be ranked in order of the highest scoring bid based on the most economically advantageous tender according to the framework criteria for each subject area. The maximum number of successful suppliers for each of the subject areas under Lot 2 will be 7 suppliers. Call off contract requirements for each subject area will be awarded as a direct award to the highest ranked supplier on the Framework. Should the highest ranked supplier be unable to undertake the work for any given reason, the work will be offered as a direct award to the subsequent providers in turn starting with the supplier ranked as second highest. An exception to this is when a direct award with a lower ranked supplier is deemed appropriate to undertake a specific project in a subject area based on i) expertise in a specialised aspect of the subject area and/or ii) value for money whereby the requirement is a continuation of work in the specialised aspect of the subject area which will enable the supplier to take advantage of the data in their Translation Memory System and their understanding of the terminology.. Add the subject areas here Translation from Welsh into English - General Translation All Wales Lot 3 is for translations from Welsh to English as required. Guidance on using the Framework stipulates the expectation that the same supplier is commissioned to translate all material relating to one task to both languages as required. This will ensure consistency across all documents and will ensure that official-sensitive documents are not shared widely. Successful suppliers to the Framework under Lot 3 will be ranked in order of the highest scoring bid based on the most economically advantageous tender according to the framework criteria. The maximum number of successful suppliers under Lot 3 will be 7 suppliers. Any call off contract requirements up to a total contract value of 5,000GBP will be awarded as a direct award to any supplier on the list. Any call off contract requirements estimated to be between 5,000GBP and 50,000GBP will be awarded according to the rank order starting with the highest ranked provider. Any call off contract requirement estimated to be above 50,000GBP will be awarded via a mini competition. Simultaneous Interpretation from English to Welsh - General Translation All Wales Lot 4 is for simultaneous interpretation from English to Welsh. This is an all Wales Lot to provide interpretation services in different situations including virtual meetings, face to face meetings and hybrid meetings (both virtual and face to face). Virtual meetings will usually be held over Microsoft Teams and the ability to use Teams is essential to be included on Lot 4. Successful suppliers to the Framework under Lot 4 will be ranked in order of the highest scoring bid based on the most economically advantageous tender according to the framework criteria set out above. The maximum number of successful suppliers under Lot 4 will be 8 suppliers. Should there be joint scoring suppliers for the 8th ranked space, then all suppliers scoring the same ranked score for the 8th place, will secure a place on the framework for Lot 4. Any call off contract requirements up to a total contract value of 5,000GBP will be awarded as a direct award to any supplier on the list. Any call off contract requirements estimated to be between 5,000GBP and 25,000GBP will be awarded according to the rank order starting with the highest ranked provider. Any call off contract requirement estimated to be above 25,000GBP will be awarded via a mini competition. Simultaneous Interpretation from Welsh to English - General Translation All Wales Lot 5 is for simultaneous interpretation from Welsh to English. This is an all Wales Lot to provide interpretation services in different situations including virtual meetings, face to face meetings and hybrid meetings (both virtual and face to face). Virtual meetings will usually be held over Microsoft Teams and the ability to use Teams is essential to be included on Lot 5. Successful suppliers to the Framework under Lot 5 will be ranked in order of the highest scoring bid based on the most economically advantageous tender according to the framework criteria set out above. The maximum number of successful suppliers under Lot 5 will be 15 suppliers. Should there be joint scoring suppliers for the 15th ranked space, then all suppliers scoring the same ranked score for the 15th place, will secure a place on the framework for Lot 5. Any call off contract requirements up to a total contract value of 5,000GBP will be awarded as a direct award to any supplier on the list. Any call off contract requirements estimated to be between 5,000GBP and 25,000GBP will be awarded according to the rank order starting with the highest ranked provider. Any call off contract requirement estimated to be above 25,000GBP will be awarded via a mini competition. ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=122017 | | Notice type | OJEU - F1 - Prior Information Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 28 Jul 2022 | | Submission deadline | Not specified | | Future notice date | 1 Oct 2022 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £10,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WELSH GOVERNMENT | | Locality | CARDIFF | | Post town | Cardiff | | Postcode | CF10 3NQ | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Cardiff | | Electoral ward | Cathays | | Westminster constituency | Cardiff South and Penarth | | Delivery location | TLL Wales | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79530000 - Translation services - 79540000 - Interpretation services ## Release History - 28 Jul 2022 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=122017 ## Documents - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=JUL406045&idx=1 28th July 2022 - Ordering Procedure - English - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=JUL406045&idx=2 28th July 2022 - Ordering Procedure - Cymraeg - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=JUL406045&idx=3 28th July 2022 - PIN - Cymraeg - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JUL406045 WELSH TRANSLATION & SIMULTANEOUS INTERPRETATON SERVICES - A tender process is being prepared to establish a new Framework Agreement for the translation of documents from English into Welsh; Welsh into English and for simultaneous interpretation from English into Welsh and also simultaneous interpretation from Welsh into English. The new framework will be in place to meet the Welsh Government translation requirements and will also be available for Welsh Government subsidiary organisations. In order to be able to successfully secure a place on the framework arrangement, bidders must have appropriate membership of a professional translation or interpretation body. This PIN notice is intended to allow potential bidders time to obtain appropriate membership of a professional translation or interpretation body prior to the contract notice and tender opportunity being issued. The professional translation/interpretation body must be one where examination/assessment is required to become a full member. The professional accreditation must be relevant to the Lot. Examples of professional translation/interpretation bodies, although not exhaustive, are Cymdeithas Cyfieithwyr Cymru and the Institute of Translation and Interpreting. As this new framework arrangement for Welsh Government is intended to replace previous NPS Welsh Translation and Simultaneous Interpretation Framework Agreement that has been operational since 01 November 2018, ref: NPS-PS-0078-17 that is currently being utilised by the Welsh Government, this notice provides information on the Welsh Government requirements which differ to previous arrangements and to allow potential bidders time to prepare for the tender. Please refer to the Lot details for further information on the future framework agreement requirements whereby call off contracts from the Framework will be open to the Welsh Government and the wholly owned subsidiary companies and sponsored bodies of the Welsh Government. ## Notice URLs - http://wales.gov.uk/?skip=1&lang=en - http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=122017 - https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-122017 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-122017. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-122017.json.