--- title: "ABUHB Medical E-systems for Job Planning, E-rostering and Locum/Bank" ocid: "ocds-kuma6s-125095" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-125095" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-125095.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-125095.json" source: "Sell2Wales" current_stage: "Planning" buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)" published: "2022-09-27" --- # ABUHB Medical E-systems for Job Planning, E-rostering and Locum/Bank Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) Current stage: Planning OCID: ocds-kuma6s-125095 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-125095) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-125095.json) ## Summary The NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, is planning a tender for ABUHB Medical E-systems for Job Planning, E-rostering, and Locum/Bank. The procurement process falls under the health industry category and is based in Cardiff, UK. The tender is in the planning stage, with key dates including an expression of interest deadline on 07/10/2022, a supplier brief on 13/10/2022, and a contract award on 27/01/2023. This tender offers an opportunity for suppliers with expertise in electronic applications software for healthcare management to bid for three separate lots: Lot 1 - Job Planning, Lot 2 - eRostering, and Lot 3 - Locum/Bank. The procurement method is an open market tender exercise under the Public Contract Regulations 2015. Business entities capable of offering interoperable products and demonstrating compliance with the outlined requirements are well-suited to compete in this procurement process, with an emphasis on integration and open standards. ## Notice Aneurin Bevan University Health Board will shortly be issuing an open tender invitation to the market that will invite prospective suppliers to bid for the provision of electronic applications software specifically developed to aid digital management of: Job Planning The creation and on-going management of Job Plans for all Medical staff that are contractually obliged to record their intended breakdown of sessions across the contracted working week. eRostering The creation of electronic rosters that identify the required resourcing capacity to fill predicted demand, at any site and within any department across the Health Board. The mapping of the above Job Plans against the roster schedules in order to plan and utilise the available resources against the sessions that need to be filled To identify gaps in rosters that cannot be filled from job planning or where there is planned/unplanned absence and to publish such sessions to the Locum/Bank management solution Locum/Bank To enable a bank of available Locum clinicians to be collated and maintained and to ensure that such clinicians are appropriately qualified and vetted. To enable approved locum clinicians to see available shifts, pulled through from gaps in rostering and allow a clinician to take up a shift. To push that shift back into eRostering as filled ### Lot Information Lot 1 - Job Planning Suppliers are formally invited to express their interest in potentially bidding for the Aneurin Bevan University Health Board Medical eSystems tender. The outline for which is set out below. All expressions of interest will see suppliers invited to a supplier briefing session that will be held remotely via TEAMS on Thursday 13th October 2022. Expressions of interest must be sent by email to jemma.edwards@wales.nhs.uk The session agenda is described in the below information. The Purpose of the Tender Aneurin Bevan University Health Board will shortly be issuing an open tender invitation to the market that will invite prospective suppliers to bid for the provision of electronic applications software specifically developed to aid digital management of: Job Planning The creation and on-going management of Job Plans for all Medical staff that are contractually obliged to record their intended breakdown of sessions across the contracted working week. eRostering The creation of electronic rosters that identify the required resourcing capacity to fill predicted demand, at any site and within any department across the Health Board. The mapping of the above Job Plans against the roster schedules in order to plan and utilise the available resources against the sessions that need to be filled To identify gaps in rosters that cannot be filled from job planning or where there is planned/unplanned absence and to publish such sessions to the Locum/Bank management solution Locum/Bank To enable a bank of available Locum clinicians to be collated and maintained and to ensure that such clinicians are appropriately qualified and vetted. To enable approved locum clinicians to see available shifts, pulled through from gaps in rostering and allow a clinician to take up a shift. To push that shift back into eRostering as filled The Process The Health Board will be going to market under an open market tender exercise in line with the Public Contract Regulations 2015. The tender will be split into three separate LOTS, with suppliers invited to bid for one or more LOTS based on the products that they have to offer. There will be a strong emphasis on integration, where suppliers will be expected to demonstrate the ability of their own products to work together to offer such interoperability but also, how they operate an open standards approach that enables their product to be integrated with other third parties. There will be a supplier briefing day held remotely as a Teams session on Thursday 13th October 2022. That session will be by invite only to those who confirm their potential interest in bidding for this requirement. The session serves to allow the Health Board to describe the products that we are looking for and the approach to interoperability. This will be our express desire for what we are looking to get from this tender and is not in any way predicated on what suppliers can offer. This session will further be used to describe the lots based approach, along with our approach to tender and evaluation. There will be a Q&A session for suppliers to ask any questions they may have up front. The ITT will be issued to the open market. Suppliers will be invited to put forward bids through the completion of a number of documents, instructions for which will be set out in the ITT document. Those documents will then be evaluated with suppliers being invited to further demonstrate their products, subject to successfully passing the Compliance and SoR evaluations. Final decisions will be made by the Health Board based on the merits of submissions and associated scoring for the commercial envelope, functional requirements and the demonstrations.. The anticipated timeline is as follows: Expressions of Interest - 07/10/2022 Supplier Brief - Teams session 13/10/2022 ITT to Open Market - to be issued on 27/10/2022 Response Deadline - 28/11/2022 Evaluations - TBC by 09/12/2022 Demonstrations - W/C 12/12/2022 Contract Decision - 11/01/2023 Contract Award - 27/01/2023 Implementation Start Date - 06/02/2023 Lot 2 - eRostering As per lot 1. As per lot 1 Lot 3 - Locum/Bank As per lot 1. As per lot 1 ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=125095 | | Notice type | OJEU - F1 - Prior Information Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 27 Sep 2022 | | Submission deadline | Not specified | | Future notice date | 27 Oct 2022 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) | | Locality | CARDIFF | | Post town | Cardiff | | Postcode | CF15 7QZ | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL51 Central Valleys and Bridgend | | Local authority | Rhondda Cynon Taf | | Electoral ward | Taff's Well | | Westminster constituency | Cardiff North | | Delivery location | TLL16 Gwent Valleys, TLL21 Monmouthshire and Newport | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems - 48100000 - Industry specific software package - 48180000 - Medical software package - 48330000 - Scheduling and productivity software package - 48332000 - Scheduling software package ## Release History - 27 Sep 2022 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=125095 ## Documents - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=SEP412837 ABUHB Medical E-systems for Job Planning, E-rostering and Locum/Bank - Aneurin Bevan University Health Board will shortly be issuing an open tender invitation to the market that will invite prospective suppliers to bid for the provision of electronic applications software specifically developed to aid digital management of: Job Planning The creation and on-going management of Job Plans for all Medical staff that are contractually obliged to record their intended breakdown of sessions across the contracted working week. eRostering The creation of electronic rosters that identify the required resourcing capacity to fill predicted demand, at any site and within any department across the Health Board. The mapping of the above Job Plans against the roster schedules in order to plan and utilise the available resources against the sessions that need to be filled To identify gaps in rosters that cannot be filled from job planning or where there is planned/unplanned absence and to publish such sessions to the Locum/Bank management solution Locum/Bank To enable a bank of available Locum clinicians to be collated and maintained and to ensure that such clinicians are appropriately qualified and vetted. To enable approved locum clinicians to see available shifts, pulled through from gaps in rostering and allow a clinician to take up a shift. To push that shift back into eRostering as filled ## Notice URLs - http://nwssp.nhs.wales/ourservices/procurement-services/ - https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-125095 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-125095. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-125095.json.