---
title: "Legal Case Management Sysem"
ocid: "ocds-kuma6s-125957"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-125957"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-125957.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-125957.json"
source: "Sell2Wales"
current_stage: "Planning"
buyer: "FLINTSHIRE COUNTY COUNCIL"
published: "2022-10-26"
---

# Legal Case Management Sysem

Buyer: FLINTSHIRE COUNTY COUNCIL  
Current stage: Planning  
OCID: ocds-kuma6s-125957

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-125957)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-125957.json)

## Summary

The Flintshire County Council has published a tender for a Legal Case Management System. The procurement process is at the planning stage, with a future notice date of 13th March 2023. The system will be hosted externally but based in the UK, requiring compliance with Welsh language legislation and accessibility standards. The opportunity is suitable for businesses offering cloud-based legal case management solutions, with a deadline for expressing interest set for 25th November 2022.

This tender from Flintshire County Council presents an opportunity for businesses in the legal tech industry to provide a cloud-based case management system. The system must be capable of meeting modern working practices, including mobile functionality and integration with Microsoft Office products. Businesses with expertise in legal software development and integration services are well-suited to compete for this contract, offering tailored solutions to meet the specific needs of public sector clients in Wales.

## Notice

The Authorities named in this Notice require a cloud-based legal case management system/solution hosted externally to the Council but based in the UK.

### Lot Information

Lot 1

The Authorities require a cloud-based legal case management system/solution hosted externally to the Council but based in the UK. The system will need to meet Welsh Language legislation, accessibility requirements and be able to function in a bilingual working environment. The need to modernise working practices is a high priority therefore the system would need to accommodate mobile working and provide the ability to access work remotely across a range of desktop and mobile device types. It is a requirement to be able to tailor the system to meet the needs of all parties (Flintshire and Denbighshire County Council, Gwynedd Council, Wrexham and Conwy County Borough Council) which will inevitably change over the duration of the contract. This includes the ability to create and customise user profiles with differing levels of access. The system will need to manage and monitor all aspects of client information and case management easily, without the requirement for the operator to depend on the use of any computer-based coding language. The system is required to enable Legal Services to manage all areas of case and performance management, including tasks and PIs, across a range of Legal Practice Areas. The system will facilitate core legal case management activities, such as time recording, court bundling, precedents and workflows, billing/invoicing, with automation and integration to streamline communication and processes. The system must have the capability to integrate with M365 including core and current Microsoft Office products, to enable the centralisation, capture and linkage of contact from multiple stakeholders including email, documents, videos, images etc. Emails, documents and files need to be able to be imported and/or attached to cases quickly, and with minimal effort. The system must facilitate a multi-tenant environment with the ability for users to share and collaborate on chosen cases across tenants. Where APIs are required, these would be designed by the contractor at the commencement of the contract and as necessary during the lifetime of contract, as an essential part of the product support expected from the contractor. The system must be able to report on all the information contained within it. Any reporting function must have the ability to easily manipulate data and information, including narrative text on performance, without the dependency of needing any computer-based coding language to extract it by the operator. Reports and dashboards will need to be easily built by users using the system; they should be fully customisable with an interface that is simple to use; and flexible enough to be presented to any of the Authority's stakeholders (internal or external). Reporting functions will be easily configured to include system and cloud/web dashboards and scorecards as well as reports that can be shared and communicated in a range of formats (e.g. PDF, Excel, presentation, HTML) and accessed from a range of devices (e.g. iPad, mobile, laptop). The system must have the capability to be integrate with, or easily transfer data to and from HMCTS systems.. To express an interest please e-mail a short overview of your solution to procurement@denbighshire.gov.uk by no later than 25/11/2022. Please ensure you only submit information that is relevant to the detail requested in the description above.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=125957 |
| Notice type | OJEU - F1 - Prior Information Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Oct 2022 |
| Submission deadline | Not specified |
| Future notice date | 13 Mar 2023 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FLINTSHIRE COUNTY COUNCIL |
| Additional buyers | CONWY COUNTY BOROUGH COUNCIL; CYNGOR GWYNEDD COUNCIL; DENBIGHSHIRE COUNTY COUNCIL; WREXHAM COUNTY BOROUGH COUNCIL |
| Locality | FLINTSHIRE |
| Post town | Chester |
| Postcode | CH7 6NA |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL3 North Wales |
| ITL 3 | TLL34 Flintshire and Wrexham |
| Local authority | Wrexham |
| Electoral ward | Grosvenor |
| Westminster constituency | Wrexham |
| Delivery location | TLL23 Flintshire and Wrexham |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 26 Oct 2022 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=125957

## Documents

- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=OCT416057
  Legal Case Management Sysem - The Authorities named in this Notice require a cloud-based legal case management system/solution hosted externally to the Council but based in the UK.

## Notice URLs

- https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-125957
- https://www.flintshire.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-125957. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-125957.json.