---
title: "Supply and Maintenance of Flood Warning Systems"
ocid: "ocds-kuma6s-126306"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-126306"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-126306.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-126306.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "CAERPHILLY COUNTY BOROUGH COUNCIL"
published: "2024-02-21"
---

# Supply and Maintenance of Flood Warning Systems

Buyer: CAERPHILLY COUNTY BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-kuma6s-126306

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## Summary

The Caerphilly County Borough Council has awarded a framework contract for the Supply and Maintenance of Flood Warning Systems. The contract involves replacing and installing flood warning systems across various sites within the council's jurisdiction. The initial phase includes the installation of telemetry systems at 6 sites, with potential expansion to an additional 40 sites. The contract also covers a maintenance agreement for all sites over a five-year period. The work must be completed by the end of the current financial year.

This tender opportunity presents a chance for businesses in the goods sector, particularly those specializing in flood warning systems and related maintenance services, to compete for contracts with the Caerphilly County Borough Council. Businesses that provide sensors, monitoring systems, data communication solutions, and water quality monitoring equipment would find this tender suitable. The contract offers potential growth opportunities and long-term engagement with the council, underlining a focus on service quality and longevity of the infrastructure implemented.

## Notice

Award of Framework for replacing and installing flood warning systems located across Caerphilly County Borough Council. The initial work will require new telemetry systems at 6 sites with the chance to go to an additional 40 sites subject to funding. Future requirements could extend to a total of 238 sites. The initial work will need to be completed by the end of this financial year. A maintenance contract is required for all sites. This will be for an initial five year period, renewed annually by written agreement thereafter until no longer required or end of life of the equipment.

### Lot Information

Lot 1

1.There are approximately 1,530 culvert inlets and other land drainage assets identified across Caerphilly County Borough Council area, of which approximately 238 are included on the Severe Weather Culvert (SWC) Register maintained by the Lead Local Flood Authority (LLFA). Approximately 46 of these have been identified as high priority assets. The first 6 sites will need to be completed by the end of this current financial year. 2.The majority of these high priority assets are in the form of culvert inlets with debris or security inlet screens of varying age, design and condition. A smaller number would be in the form of high capacity highway drainage inlets, gullies or similar. 3. The LLFA would like to implement a network of remote monitoring and telemetry systems, with an initial focus on the 46 high priority assets, such that monitoring can be carried out on a more regular basis and in a more timely manner whilst also enabling efficiency savings and reductions in carbon associated with officers travelling to multiple and often remote areas of the County. 4. The LLFA also carry out a number of improvement schemes on a continual basis, for which supporting evidence in relation to flood risk, frequency and severity of rainfall patterns and stream flow is required. 5. When flooding does occur, the LLFA has a statutory obligation to carry out Flood Investigation Reports (FIRs) under Section 19 of the Flood and Water Management Act (2010) for which data on the severity of individual or sequential storm events is also important. 6. The LLFA are therefore looking to include rain gauges and stream flow gauges at strategically important locations across the Borough in order to improve the data acquisition and evidence base for improvement schemes and FIRs. This may also include for temporary installations or relocation of systems as schemes are delivered and / or new scheme locations identified. 7. With an increasing focus and awareness on water quality, the LLFA have also identified a future need to monitor certain key outfalls in relation to water quality indicators, including but not necessarily limited to Suspended Solids and Turbidity, pH, Temperature, Heavy Metals, Nutrients (predominantly Phosphorus and Nitrogen) and Oil and Hydrocarbons. 8. The LLFA has previously had remote monitoring and telemetry equipment installed on 3 sites, which has now reached or is reaching the end of its life and will be replaced under this tender. 9. This tender is therefore intended to allow for: a)A progressive increase in sensors, including an allowance for CCTV where appropriate, across 46 sites with a potential to expand to further sites up to a maximum of 238 should resources and funding be available. b)Data logging and communication systems, including an allowance for data export and / or storage and early warning or alarm systems. c)Online system for monitoring of remote stations. d)Rain Gauges or weather stations, with an initial expectation of 3 sites, but potential to expand to a maximum of 10 locations e)Flow meters for streams, open channels and pipes, with an initial expectation for 3 sites, but with potential to expand to a maximum of 46 locations or to enable temporary systems that can be re-located and re-used according to particular needs. f)Water quality monitoring systems. Whilst no specific need has been identified at present, there is a potential need for up to a maximum of 46locations. g)Survey of site locations h)Installation and commissioning of systems. i)Ongoing support and maintenance provision.. Framework may be used for Welsh Government Funded projects that are granted to CCBC

Options: Bidders should provide discount off price list for other flood warning related systems or products upgrades as and when available that may be purchased under this framework.

Renewal: Any Maintenance packages associated with the installed equipment will be renewed annually after the first 5 year maintenance window until product replacement, removal or end of life.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=126306 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 21 Feb 2024 |
| Submission deadline | 10 Feb 2023 |
| Future notice date | Not specified |
| Award date | 21 Feb 2024 |
| Contract period | 1 Mar 2023 - 28 Feb 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £3,570,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £200,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CAERPHILLY COUNTY BOROUGH COUNCIL |
| Locality | HENGOED |
| Post town | Cardiff |
| Postcode | CF82 7PG |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL53 Gwent Valleys |
| Local authority | Caerphilly |
| Electoral ward | Ystrad Mynach |
| Westminster constituency | Caerphilly |
| Delivery location | TLL16 Gwent Valleys |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | AMBISENSE |

## CPV Codes

### Divisions

- 32 - Radio, television, communication, telecommunication and related equipment
- 38 - Laboratory, optical and precision equipments (excl. glasses)
- 45 - Construction work

### Codes

- 32440000 - Telemetry and terminal equipment
- 32441000 - Telemetry equipment
- 32441100 - Telemetry surveillance system
- 32441200 - Telemetry and control equipment
- 38291000 - Telemetry apparatus
- 45246400 - Flood-prevention works
- 45246410 - Flood-defences maintenance works

## Release History

- 21 Feb 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=126306
- 16 Jan 2023 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=126306
- 12 Jan 2023 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=126306

## Documents

- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=JAN424294&idx=1
  16th January 2023 - Supplier ETendering Guide
- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JAN424294
  Supply and Maintenance of Flood Warning Systems - Framework for replacing and installing flood warning systems located across Caerphilly County Borough Council. The initial work will require new telemetry systems at 6 sites with the chance to go to an additional 40 sites subject to funding. Future requirements could extend to a total of 238 sites. The initial work will need to be completed by the end of this financial year. A maintenance contract is required for all sites. This will be for an initial five year period, renewed annually by written agreement thereafter until no longer required or end of life of the equipment.
- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=FEB467855
  Supply and Maintenance of Flood Warning Systems - Award of Framework for replacing and installing flood warning systems located across Caerphilly County Borough Council. The initial work will require new telemetry systems at 6 sites with the chance to go to an additional 40 sites subject to funding. Future requirements could extend to a total of 238 sites. The initial work will need to be completed by the end of this financial year. A maintenance contract is required for all sites. This will be for an initial five year period, renewed annually by written agreement thereafter until no longer required or end of life of the equipment.

## Notice URLs

- https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-126306
- https://suppIierIive.proactisp2p.com/Account/Login
- https://www.caerphilly.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-126306. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-126306.json.