--- title: "Staging, audio-visual, and lighting services for Accolades awards ceremony, 27 April 2023" ocid: "ocds-kuma6s-126476" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-126476" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-126476.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-126476.json" source: "Sell2Wales" current_stage: "Award" buyer: "SOCIAL CARE WALES" published: "2023-10-13" --- # Staging, audio-visual, and lighting services for Accolades awards ceremony, 27 April 2023 Buyer: SOCIAL CARE WALES Current stage: Award OCID: ocds-kuma6s-126476 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-126476) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-126476.json) ## Summary Social Care Wales is seeking services for staging, audio-visual, and lighting for the Accolades awards ceremony on 27th April 2023. The procurement process is in the award stage, with Production 78 Ltd being the awarded supplier. The ceremony will take place in Cardiff, with a detailed requirement for stage setup, lighting effects, visual equipment, sound system, technical support, and event management. The deadline for the event setup is the day before the ceremony, and the breakdown will occur immediately after the ceremony. This tender gives businesses the opportunity to provide comprehensive event services tailored to the Accolades awards ceremony. Companies specializing in lighting systems, audio-visual equipment, and event services would be well-suited to compete. The open procurement method allows for a competitive bidding process, creating potential growth opportunities for businesses in the services sector. Relevant businesses should ensure compliance with the detailed technical requirements and event schedule outlined in the tender documentation. ## Notice We are looking for a contractor who will be responsible for AV, lighting and staging requirements for the Accolades awards ceremony, including:StagingWe will need:- a stage with sync dual screens and suitable backboards for displaying the Accolades branding and that of any sponsors. The stage will need to be at right angles to City Hall's fixed stage (opposite the main entrance doors to the Assembly Hall). It needs to be a design that allows the screens to be clearly visible to all 200 guests in the main hall, without obstruction. It also needs to be large enough to accommodate up to six people at any one time, as well as all necessary equipment and fittings- a ramp, so that wheelchair users can easily access the stage- two lecterns (one at each end of the stage) for the hosts- a well-lit, high-quality plinth for the prominent display of up to eight trophies and 24 framed certificates- two easy chairs for hosts and presenters of awards to use.Prior knowledge and previous experience of stage and set design at Cardiff City Hall would be advantageous and desirable.LightingWe will need:- various lighting effects, including the use of gobos (we will supply them), backdrop lighting (up and/or downlighting), and possible light projection. Please provide details of the lighting effects you would use to create the right atmosphere for an awards event- specific lighting for a BSL (British sign language) interpreter, who will be standing alongside the hosts when they are speaking. We need to make sure they are visible to anyone in the audience who requires BSL interpretation.Visual equipmentWe will need:- suitable equipment to provide full screen projection visible to all guests. We usually use two large format sync screens, one at each end of the stage area. All screens will need to show slides, video (all supplied by us), and live foot-age. NB: there is no space in the hall for back projection. It has to be front projection- a camera to capture live footage in the main hall, which can be projected onto the screens when no video material is being shown- a camera specifically focused on the BSL interpreter, so they can be viewed picture-in-picture on the screens- equipment that will enable the whole ceremony to be recorded and loaded onto our YouTube channel- equipment that will enable the whole ceremony to be streamed live over the internet- two large TVs to be placed in areas of the hall that might be further away from the stage, so that all guests can see what is happening.SoundWe will need:- a suitable sound system for clear audio projection in the main hall. We will supply suitable music for different parts of the ceremony- fixed microphones on each of the two lecterns- two radio microphones, one for each of the hosts- a PA system for the area outside the main hall (Marble Hall), for use by musi-cians.Technical support and event managementYou should provide:- a suitable number of technicians and operatives on the day to ensure the smooth running of the ceremony You will need to co-ordinate and operate the complete stage set, including sound, lighting and audio-visual systems.Set-up- Set-up for the event will need to be the day before the Accolades ceremony - Wednesday 26 April, between 09:00 and 17:15. Everything will need to be set up and tested on that day, ready for rehearsals from 09:00 on the day of the ceremony.Breakdown- The event will start with a buffet at 12:30, with the awards ceremony itself starting at 13:15 and lasting until 16:00. You will need to dismantle the stage set and remove all equipment between 16:30 and 18:45. ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=126476 | | Notice type | S2W Notice - Website Contract Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 13 Oct 2023 | | Submission deadline | 30 Nov 2022 | | Future notice date | Not specified | | Award date | 17 Jan 2023 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Not specified | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | SOCIAL CARE WALES | | Locality | CARDIFF | | Post town | Cardiff | | Postcode | CF10 1EW | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Cardiff | | Electoral ward | Cathays | | Westminster constituency | Cardiff South and Penarth | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | PRODUCTION 78 | ## CPV Codes ### Divisions - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 32 - Radio, television, communication, telecommunication and related equipment - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 31527260 - Lighting systems - 32321200 - Audio-visual equipment - 79952000 - Event services ## Release History - 13 Oct 2023 at 16:26 - Award - S2W Notice - Website Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=126476 - 11 Nov 2022 at 08:51 - Tender - S2W Notice - Website Invitation to Tender Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=126476 ## Documents - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV418005&idx=11 11th November 2022 - Atodiad 5 - Canllawiau brandio Gofal Cymdeithasol Cymru - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV418005&idx=12 11th November 2022 - Appendix 5 - Social Care Wales's branding guidelines - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV418005&idx=13 11th November 2022 - Social Care Wales - Terms and Conditions - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV418005&idx=3 11th November 2022 - Atodiad 1 - Taflen Glawr - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV418005&idx=4 11th November 2022 - Appendix 1 - Cover Sheet - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV418005&idx=5 11th November 2022 - Atodiad 2 - Dogfen Ymateb Materion Technegol / Ansawdd - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV418005&idx=6 11th November 2022 - Appendix 2 - Technical / Quality Response Document - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV418005&idx=7 11th November 2022 - Atodiad 3 - Dogfen Ymateb Materion Ariannol / Prisio - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV418005&idx=8 11th November 2022 - Appendix 3 - Financial / Pricing Response Document - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV418005&idx=9 11th November 2022 - Atodiad 4 - Canllawiau ton llais Gofal Cymdeithasol Cymru - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV418005&idx=10 11th November 2022 - Appendix 4 - Social Care Wales's tone of voice guidelines - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV418005&idx=1 11th November 2022 - Cais am Ddyfynbris a Manyleb - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV418005&idx=2 11th November 2022 - Request for Quote and Specification ## Notice URLs - http://www.production78.co.uk - http://www.socialcare.wales - https://www.sell2wales.gov.wales ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-126476. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-126476.json.