--- title: "Collections review for nationally sponsored cultural organisations and independent and local museums" ocid: "ocds-kuma6s-126564" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-126564" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-126564.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-126564.json" source: "Sell2Wales" current_stage: "Award" buyer: "LLYWODRAETH CYMRU / WELSH GOVERNMENT" published: "2023-03-02" --- # Collections review for nationally sponsored cultural organisations and independent and local museums Buyer: LLYWODRAETH CYMRU / WELSH GOVERNMENT Current stage: Award OCID: ocds-kuma6s-126564 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-126564) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-126564.json) ## Summary The Welsh Government is seeking tenders for a contract titled "Collections review for nationally sponsored cultural organisations and independent and local museums" to improve collections management, reduce costs, support decarbonisation, and enhance access for researchers and the public. The estimated value of the contract is between GBP 180,000 to GBP 205,000. It involves planning a comprehensive review aiming to identify urgent priorities for investment in collections storage and exploring long-term strategies to safeguard collections. The procurement stage is now in the award phase with a contract value of GBP 178,140 signed on February 21, 2023. The procurement method was open, and the procurement category is services. This tender presents an opportunity for businesses involved in collection management, cultural conservation, and museum services to compete for a contract focusing on improving access, decarbonisation, and cost reduction within the cultural sector. Businesses with expertise in collections management, digital technologies, and sustainability practices would be well-suited to participate in this tender. The tender period ended on January 9, 2023, and the procurement is expected to benefit culturally relevant organisations like the National Library of Wales, Amgueddfa Cymru, and local museums accredited by the Welsh Government, offering potential growth opportunities for successful bidders. ## Notice The aim of the contract is to deliver a 12 month review to improve collections management, reduce costs for cultural organisations, support decarbonisation of collections storage, and improving access for researchers and the public. The estimated value for the contract is GBP 180,000 to GBP 205,000 exc. VAT (maximum contract value of GBP 246000 inc. VAT). This review will consider collections management (both digital and physical) across the sector, including identifying urgent priorities for capital investment to improve collections storage, plus longer term options that will safeguard collections for the future, maximise good practice and potentially reduce the cost burden. This work will also look at the feasibility for and options around shared, co-located or distributed models of storage, plus ways of making collections more accessible e.g. through open access stores or research centres. This activity would include the sponsored national cultural bodies (National Library of Wales, Amgueddfa Cymru and the Royal Commission of Ancient and Historical Monuments in Wales) Cadw (the Welsh Government's historic environment service), the four regional Welsh Archaeological Trusts and those who wish to participate from the c.100 Accredited and working towards Accreditation local and independent museums. ### Lot Information Lot 1 The procurement will be conducted via eTenderWales and the tender documentation can be found via the link provided. The documentation outlines the requirement to deliver a 12 month review to improve collections management, reduce costs for cultural organisations, support decarbonisation of collections storage, and improving access for researchers and the public. All bids must be submitted by 2pm on the 9th January 2023. E-Tender Information: https://etenderwales.bravosolution.co.uk - The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation. - Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration. - The User who performs the Registration becomes the Super User for the Organisation. - On registering on the Platform the Super User will select a Username and will receive a password. - The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page. - In order to log-in to the Platform please enter your Username and Password. - Note: If you forget your Password then visit the homepage and click "Forgot your password?" - Registration should only be performed once for each Organisation. - If you think that someone in your Organisation may have already registered on this Platform then you must not register again. - Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform. - Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation). - Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform. - Tenders must be uploaded to the BravoSolution portal by 2pm How To Find The ITT: - Once logged in you must click on 'ITT's Open to all Suppliers' - The e-tender references for this contract are: itt_99253. - Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the 'Express an Interest button'. This will move the ITT from the 'Open to all Suppliers' area to the 'My ITT's' on the home page. - You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the 'Attachments' area. - Should you have any questions on the ITT, please use the 'Messages' area to contact the buyer directly - Please do not contact the named person at the top of this notice. ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=126564 | | Notice type | OJEU - F3 - Contract Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 2 Mar 2023 | | Submission deadline | 9 Jan 2023 | | Future notice date | Not specified | | Award date | 21 Feb 2023 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £246,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £178,140 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | LLYWODRAETH CYMRU / WELSH GOVERNMENT | | Locality | CAERDYDD / CARDIFF | | Post town | Cardiff | | Postcode | CF44 8EG | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Cardiff | | Electoral ward | Cathays | | Westminster constituency | Cardiff South and Penarth | | Delivery location | TLL Wales | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | HEADLAND DESIGN ASSOCIATES | ## CPV Codes ### Divisions - 73 - Research and development services and related consultancy services - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 92 - Recreational, cultural and sporting services ### Codes - 73000000 - Research and development services and related consultancy services - 73100000 - Research and experimental development services - 73110000 - Research services - 73200000 - Research and development consultancy services - 73210000 - Research consultancy services - 79310000 - Market research services - 79311400 - Economic research services - 79315000 - Social research services - 92500000 - Library, archives, museums and other cultural services - 92520000 - Museum services and preservation services of historical sites and buildings - 92521000 - Museum services ## Release History - 2 Mar 2023 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=126564 - 14 Nov 2022 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=126564 ## Documents - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=NOV418378 Collections review for nationally sponsored cultural organisations and independent and local museums - The aim of the contract is to deliver a 12 month review to improve collections management, reduce costs for cultural organisations, support decarbonisation of collections storage, and improving access for researchers and the public. The estimated value for the contract is GBP 180,000 to GBP 205,000 exc. VAT (maximum contract value of GBP 246000 inc. VAT). This review will consider collections management (both digital and physical) across the sector, including identifying urgent priorities for capital investment to improve collections storage, plus longer term options that will safeguard collections for the future, maximise good practice and potentially reduce the cost burden. This work will also look at the feasibility for and options around shared, co-located or distributed models of storage, plus ways of making collections more accessible e.g. through open access stores or research centres. This activity would include the sponsored national cultural bodies (National Library of Wales, Amgueddfa Cymru and the Royal Commission of Ancient and Historical Monuments in Wales) Cadw (the Welsh Government's historic environment service), the four regional Welsh Archaeological Trusts and those who wish to participate from the c.100 Accredited and working towards Accreditation local and independent museums. - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAR429430 Collections review for nationally sponsored cultural organisations and independent and local museums - The aim of the contract is to deliver a 12 month review to improve collections management, reduce costs for cultural organisations, support decarbonisation of collections storage, and improving access for researchers and the public. The estimated value for the contract is GBP 180,000 to GBP 205,000 exc. VAT (maximum contract value of GBP 246000 inc. VAT). This review will consider collections management (both digital and physical) across the sector, including identifying urgent priorities for capital investment to improve collections storage, plus longer term options that will safeguard collections for the future, maximise good practice and potentially reduce the cost burden. This work will also look at the feasibility for and options around shared, co-located or distributed models of storage, plus ways of making collections more accessible e.g. through open access stores or research centres. This activity would include the sponsored national cultural bodies (National Library of Wales, Amgueddfa Cymru and the Royal Commission of Ancient and Historical Monuments in Wales) Cadw (the Welsh Government's historic environment service), the four regional Welsh Archaeological Trusts and those who wish to participate from the c.100 Accredited and working towards Accreditation local and independent museums. ## Notice URLs - http://gov.wales - https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-126564 - https://etenderwales.bravosolution.co.uk - https://etenderwales.bravosolution.co.uk/web/login.shtml ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-126564. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-126564.json.