--- title: "Integrated HR and Payroll System" ocid: "ocds-kuma6s-127716" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-127716" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-127716.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-127716.json" source: "Sell2Wales" current_stage: "Planning" buyer: "CONWY COUNTY BOROUGH COUNCIL" published: "2022-12-22" --- # Integrated HR and Payroll System Buyer: CONWY COUNTY BOROUGH COUNCIL Current stage: Planning OCID: ocds-kuma6s-127716 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-127716) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-127716.json) ## Summary The Conwy County Borough Council is planning to procure an Integrated HR and Payroll System. The council provides these services to approximately 7000 employees and external companies. The system is Authority-wide and aims to maintain the current strong culture. The contract is expected to end by May 2024, and interested parties must contact Karen.roberts12@conwy.gov.uk by 31/01/2023. The procurement falls under the goods category, with planned status and a future notice date of 01/04/2023. This tender by the Conwy County Borough Council offers opportunities for businesses specializing in HR and payroll services, software development, and information technology. Companies capable of meeting the outlined requirements, including online recruitment and employee portals in English and Welsh, tailored reporting, and compliance with data protection and audit standards, are well-suited to compete. The council expects a contractor to provide a solution that can adapt to their evolving needs over a minimum 5-year period, subject to potential tender changes. ## Notice Conwy County Borough Council provides HR & Payroll Services to approximately 7000 employees and employees of external companies. We are looking to procure an Integrated HR and Payroll System to be used Authority wide. We currently have a system in place where our current contract is due to end at the end of May 2024. We have embedded a strong culture over the years and it is vital that this is maintained. ### Lot Information Lot 1 Conwy County Borough Council provides HR & Payroll Services to approximately 7000 employees and employees of external companies. We are looking to procure an Integrated HR and Payroll System to be used Authority wide. We currently have a system in place where our current contract is due to end at the end of May 2024. We have embedded a strong culture over the years and it is vital that this is maintained. We therefore require an Integrated HR and payroll System to be implemented for all areas of workforce information, recruitment, training and development, and payroll. It must meet the following requirements: -All absence recording and calculation -Analytics/Management Information -Complex organisational hierarchy -Comprehensive HR & Payroll functionality -Data Protection & Audit compliance -Employee & Manager Self Service -Learning & Development -Multiple Pension Scheme administration and statutory reporting -P11D's -People Development -Report writing software -Travel, expenses and timesheet management -Web recruitment It is a requirement to be able to tailor the system to meet the needs of Conwy County Borough Council which will inevitably change over time. We expect to manage and monitor all aspects of workforce information easily and be able to report on the information we require in different formats, tailored to our desired audience through a variety of formal reports and dashboards. To comply with our Welsh Language standards, we require the system to have online recruitment and employee portal available in both English and Welsh. The length of contract we are looking for will be a minimum of 5 years which will consist of either of the following: 5 years + 1 + 1 or 3 years + 2 + 2 however, please note this is subject to change if / when we go out to tender.. Please get in touch with Karen.roberts12@conwy.gov.uk by latest 31/01/2023 if you can offer all of the above. ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=127716 | | Notice type | OJEU - F1 - Prior Information Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 22 Dec 2022 | | Submission deadline | Not specified | | Future notice date | 1 Apr 2023 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CONWY COUNTY BOROUGH COUNCIL | | Locality | CONWY | | Post town | Llandudno | | Postcode | LL32 8DU | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL3 North Wales | | ITL 3 | TLL33 Conwy and Denbighshire | | Local authority | Conwy | | Electoral ward | Conwy | | Westminster constituency | Bangor Aberconwy | | Delivery location | TLL13 Conwy and Denbighshire | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48100000 - Industry specific software package - 48450000 - Time accounting or human resources software package ## Release History - 22 Dec 2022 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=127716 ## Documents - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=DEC422414 Integrated HR and Payroll System - Conwy County Borough Council provides HR & Payroll Services to approximately 7000 employees and employees of external companies. We are looking to procure an Integrated HR and Payroll System to be used Authority wide. We currently have a system in place where our current contract is due to end at the end of May 2024. We have embedded a strong culture over the years and it is vital that this is maintained. ## Notice URLs - http://www.conwy.gov.uk - http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=127716 - https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-127716 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-127716. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-127716.json.