---
title: "Student Database System"
ocid: "ocds-kuma6s-127990"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-127990"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-127990.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-127990.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)"
published: "2023-01-11"
---

# Student Database System

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)  
Current stage: Award  
OCID: ocds-kuma6s-127990

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-127990)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-127990.json)

## Summary

The procurement process for the provision and support of a Student Database System has been completed by NHS Wales Shared Services Partnership-Procurement Services. The procurement method used was a limited award procedure without prior publication of a call for competition. The process aimed to secure a solution to replace the current system, ensuring continuity of service amidst strategic changes. The contract with a value of £550,000 was awarded to Hicom Technology Limited on 28th December 2022 in Cardiff, UK under the main procurement category of goods.

This tender opportunity can benefit businesses capable of providing specialised technical solutions in the health industry. Companies experienced in developing core database systems and digital solutions for educational institutions may find this opportunity particularly suitable. The procurement process, initiated by NHS Wales, presents a chance for businesses to engage in providing critical services to support trainee experiences. The outlined timelines and conditions show a focused approach to securing a sustainable solution while adhering to procurement regulations.

## Notice

Continued provision and support of the current trainee information database system.

### Lot Information

Lot 1

Provision of a core national database for recording trainee training information across Wales.

### Procurement Information

HEIW have embarked on a programme to build/procure a new system or suite of systems that will replace the current Student Database, along with other digital functions/processes that support and enhance the trainee experience. To procure a further independent solution at this time would prevent the release of the necessary resource to support the delivery of the new strategic direction and risk two different solutions being introduced within a relatively short period. This would cause significant disruption to HEIW, the student and wider user community. To ensure contractual arrangements remain in place to maintain the continuity of this critical service, the Authority intends to use the negotiated procedure without prior publication in accordance with the use of Public Contract Regulations 2015 32 (2)(b)(ii) and (iii), competition is absent for technical reasons and (2)(b)(iii) - the protection of exclusive rights, including intellectual property rights.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=127990 |
| Notice type | OJEU - F15 - Voluntary Ex Ante Transparency Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Jan 2023 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 28 Dec 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £550,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF14 4HH |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Cardiff |
| Electoral ward | Heath |
| Westminster constituency | Cardiff North |
| Delivery location | TLL Wales |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | HICOM TECHNOLOGY |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48611000 - Database software package

## Release History

- 11 Jan 2023 at 00:00 - Award - OJEU - F15 - Voluntary Ex Ante Transparency Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=127990

## Documents

- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JAN423677
  Student Database System - Continued provision and support of the current trainee information database system.

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-127990

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-127990. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-127990.json.