---
title: "Medical Workforce eSystems"
ocid: "ocds-kuma6s-128208"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-128208"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-128208.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-128208.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)"
published: "2023-12-13"
---

# Medical Workforce eSystems

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)  
Current stage: Award  
OCID: ocds-kuma6s-128208

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-128208)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-128208.json)

## Summary

The NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, has awarded the contract for the "Medical eSystems Lot 2 eRostering" to LocumTap Ltd, trading as Patchwork Health. The procurement process was related to the Medical Workforce eSystems project, aimed at improving workforce planning within the Aneurin Bevan University Health Board. The tender involved multiple sites within the Health Board boundaries, with a focus on job planning, eRostering, and locum/bank management. The contract, valued at £430,000 GBP, was signed on 1st September 2023.

Businesses in the healthcare technology sector specializing in eRostering and workforce planning software solutions would find opportunities for growth in responding to tenders like this. The Medical Workforce eSystems tender presents prospects for providers that can offer innovative tools to enhance workforce management efficiency and effectiveness within healthcare organizations. Companies with experience in delivering integrated solutions that support optimal staff allocation and rostering in a healthcare setting would be well-suited to compete in this procurement process.

## Notice

Aneurin Bevan University Health Board is looking for solutions that enable more effective management of workforce planning. Such solutions should deliver significant operational and strategic improvements in identifying and managing demand and capacity and drive resourcing to the most cost effective models, particularly in fulfilling staffing gaps in rosters. Solutions will deliver a single end to end process and experience for users at all levels of interest, whether that is through a single provider or through a number of suppliers and systems being implemented to work together seamlessly.

### Lot Information

Medical Workforce eSystems - Lot 1 Job Planning

The Health Board have adopted a lot based approach for the functional requirements that will see each distinct function appraised for both it's commercial (cost) offerings as well as the ability for each solution to deliver that function. The lots are set out below along with a brief synopsis of what each one means to the Health Board in terms of its function and its relationship with the other lots. - Lot 1 - Job Planning Applicable to Consultant and Specialist Doctor Grades, this function will help the Health Board to ensure that all appropriate Medical staff are subject to a current and compliant Job Plan. Each Job Plan will help identify the alignment of their activity to their contractual obligations as set out in the various Contracts for Wales. In turn, this will help workforce planners to identify the staffing capacities available to them for the purpose of rostering at the appropriate grades. - Lot 2 - eRostering The eRostering solution will enable demand planning and setting out of Rosters in line with demand needs. Substantive capacity can be mapped in to help identify gaps that exist in rosters due to shortfall in staffing. Adding to this, on a planned premise, will be the recording of planned absence such as leave. The function will also manage a more reactive need around instances of unplanned leave. Solutions will enable staffing co-ordinators to hand off appropriate shifts to Locum and Agency management solutions that are further downstream in the end-to-end process. - Lot 3 - Locum/Bank management The Locum Bank function relates only to the management of a bank of registered doctors, locally only to the Health Board. The Locum function does not include Agency resource. The locum bank may have doctors from outside the Health Board registered through internal recruitment and governance process. Gaps in rosters, both planned and unplanned can then be advertised through the Locum Bank solution for appropriate doctors registered on bank. As shifts are filled, the system will inform eRostering. If a shift is not filled, there should be an ability to push that shift on to the third part agency management solutions.

Renewal: The contract will operate for an initial term of 4 years with the option to extend for up to a further 3 years. After which point there will be the requirement to renew the contract should a system be required in the future.

Medical eSystems Lot 2 eRostering

e rostering

Medical eSystems Lot 3 Locum Bank

lot 3 locum bank

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=128208 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Dec 2023 |
| Submission deadline | 16 Feb 2023 |
| Future notice date | Not specified |
| Award date | 1 Sep 2023 |
| Contract period | Not specified |
| Recurrence | 6 months prior to contract expiry |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £943,870 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF14 3UZ |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL51 Central Valleys and Bridgend |
| Local authority | Rhondda Cynon Taf |
| Electoral ward | Taff's Well |
| Westminster constituency | Cardiff North |
| Delivery location | TLL Wales, TLL16 Gwent Valleys, TLL21 Monmouthshire and Newport |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | BOXXE; LOCUMTAP LTD, TRADING AS PATCHWORK HEALTH |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48180000 - Medical software package
- 48330000 - Scheduling and productivity software package
- 48332000 - Scheduling software package

## Release History

- 13 Dec 2023 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=128208
- 17 Jan 2023 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=128208

## Documents

- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JAN424461
  Medical Workforce eSystems - Aneurin Bevan University Health Board is looking for solutions that enable more effective management of workforce planning. Such solutions should deliver significant operational and strategic improvements in identifying and managing demand and capacity and drive resourcing to the most cost effective models, particularly in fulfilling staffing gaps in rosters. Solutions will deliver a single end to end process and experience for users at all levels of interest, whether that is through a single provider or through a number of suppliers and systems being implemented to work together seamlessly.
- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=DEC460277
  Medical Workforce eSystems - Aneurin Bevan University Health Board is looking for solutions that enable more effective management of workforce planning. Such solutions should deliver significant operational and strategic improvements in identifying and managing demand and capacity and drive resourcing to the most cost effective models, particularly in fulfilling staffing gaps in rosters. Solutions will deliver a single end to end process and experience for users at all levels of interest, whether that is through a single provider or through a number of suppliers and systems being implemented to work together seamlessly.

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-128208
- https://etenderwales.bravosolution.co.uk/home.html

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-128208. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-128208.json.