--- title: "Graduation Attire and Photography" ocid: "ocds-kuma6s-128272" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-128272" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-128272.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-128272.json" source: "Sell2Wales" current_stage: "Award" buyer: "CARDIFF UNIVERSITY" published: "2023-04-07" --- # Graduation Attire and Photography Buyer: CARDIFF UNIVERSITY Current stage: Award OCID: ocds-kuma6s-128272 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-128272) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-128272.json) ## Summary Cardiff University has recently completed a procurement process for the provision of Academic Dress and photography services for their graduation events. The tender, titled "Graduation Attire and Photography", was conducted under an Award procedure with prior publication of a call for competition. The procurement stage is now in the Award stage, with contracts signed on 6th April 2023. The services fall under the 'services' main procurement category. The location of the procurement is Cardiff, UK, and the industry category is Education. For more information, you can visit Cardiff University's procurement page at http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers. This tender by Cardiff University for Graduation Attire and Photography creates opportunities for businesses providing Academic Dress and photography services targeted at the education sector. Small and medium-sized enterprises specialising in event photography and academic attire supply may find this tender particularly relevant. The procurement method used was an Award procedure with the prior publication of a call for competition, providing a fair chance for eligible businesses to participate in the process and potentially secure contracts. The deadline for the tender submissions was on 13th February 2023. ## Notice The aim of this procurement process is to establish a contract for the provision of Academic Dress and photography services for Cardiff University graduation events This Contract/Framework is separated into Lots: Lot 1: Academic Dress Lot 2: Photography ### Lot Information Academic Dress Lot 1 Academic Dress Academic Dress for Graduation events (to include Gowns and appropriate headwear) service for all awards offered at Cardiff University in City Hall or the university's Centre for Student Life (CSL) from 7am to 10pm each graduation day, with set up on the Sunday preceding the week, with sufficient staff are available to ensure that graduates and their families and friends are dealt with smoothly and efficiently Option for students to collect their gowns on the evening before their ceremony at City Hall or CSL (usually arranged between 6pm and 10pm). This will include the Sunday evening prior to graduation week. Service to provide complimentary senior officer robes including a cleaning and full maintenance service of the officer robes A full gowning service for staff attending the platform party at St David's Hall for each graduation day. This is usually between 400 and 600 gowns/ headwear per Graduation week. Please provide details of sizes, prices, any extras included, packaging charges, as well as ordering and delivery details. A reorder service in various sizes and styles must be provided (please provide details including over what time-period re-ordering applies.) Please provide details of online ordering. Graduate Photography Lot 2 Photography Student graduation photography service from 7am to 9pm each graduation day, with set up on the Sunday preceding the week, with sufficient staff to ensure that graduates and their families and friends are dealt with smoothly and efficiently. Please describe the portrait service you would provide and how it would be managed and details of post-graduation customer service Portrait photographs of honorary fellows and selected individuals, will also be required at St David's Hall, and copyright to use these will transfer to the University. There are usually between twelve and twenty honorary fellows each year. We currently have a provision to have a photographer at the ceremony to capture the award being received, which we would like to continue to offer. All photographs taken must be posted to graduates within 28 days, ideally within a much shorter timescale (please supply details for UK, EU and overseas). Please provide details of sizes, prices, any extras included, packaging charges, as well as ordering and delivery details. Please also provide details of any framing service available. A reorder service in various sizes and styles must be provided (please provide details including over what time period re-ordering applies.) Please provide details of online ordering. Option to take candid photographs at Graduation Gardens (receptions) which are to be sold on site on the Graduation Days. ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=128272 | | Notice type | OJEU - F25 - Concession Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Award procedure with prior publication of a call for competition | | Tender suitability | Not specified | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 7 Apr 2023 | | Submission deadline | 13 Feb 2023 | | Future notice date | Not specified | | Award date | 6 Apr 2023 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £225,000 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | CARDIFF UNIVERSITY | | Locality | CARDIFF | | Post town | Cardiff | | Postcode | CF24 0DE | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Cardiff | | Electoral ward | Adamsdown | | Westminster constituency | Cardiff East | | Delivery location | TLL22 Cardiff and Vale of Glamorgan | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 2 | | Supplier names | H TEMPEST; MARSTON EVENTS | ## CPV Codes ### Divisions - 18 - Clothing, footwear, luggage articles and accessories - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 18400000 - Special clothing and accessories - 79961300 - Specialised photography services ## Release History - 7 Apr 2023 at 00:00 - Award - OJEU - F25 - Concession Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=128272 - 18 Jan 2023 at 00:00 - Tender - OJEU - F24 - Concession Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=128272 ## Documents - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JAN424617 Graduation Attire and Photography - The aim of this procurement process is to establish a contract for the provision of Academic Dress and photography services for Cardiff University graduation events This Contract/Framework is separated into Lots: Lot 1: Academic Dress Lot 2: Photography - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=APR433682 Graduation Attire and Photography - The aim of this procurement process is to establish a contract for the provision of Academic Dress and photography services for Cardiff University graduation events This Contract/Framework is separated into Lots: Lot 1: Academic Dress Lot 2: Photography ## Notice URLs - http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers - https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-128272 - https://in-tendhost.co.uk/cardiffuniversity/aspx/Home ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-128272. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-128272.json.