---
title: "Tender for Provision of AV Services for Event Series (March 23 - Feb 24)"
ocid: "ocds-kuma6s-128473"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-128473"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-128473.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-128473.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)"
published: "2023-05-18"
---

# Tender for Provision of AV Services for Event Series (March 23 - Feb 24)

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)  
Current stage: Award  
OCID: ocds-kuma6s-128473

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-128473.json)

## Summary

The NHS Wales Shared Services Partnership-Procurement Services is currently running a tender for the provision of AV services for an event series running from March 2023 to February 2024. The tender, located in Cardiff, falls under the services category and has been awarded to Cleartechlive, with a contract signed on 7th March 2023. The procurement stage is in the award phase, with a total value of £84,850 GBP.

This opportunity presents a chance for businesses specializing in event services to compete for contracts within the NHS Wales Shared Services Partnership. The procurement method is open, and the tender period ended on 8th February 2023, with the award period concluding on 20th February 2023. Businesses adept at providing AV services for large-scale events would be well-suited to bid for this contract, which aims to enhance events by providing sound, vision, lighting, and crew services at specified locations and dates.

## Notice

Improvement Cymru have launched a new programme of work - the Safe Care Collaborative. This programme of work with health boards across Wales is interspersed with a series of 2 day learning sessions.All events are currently scheduled to take place on the Holland House Hotel, Cardiff.We are expecting between 250-350 delegates at these events.The events incorporate using one main room (the Calon Suite) and 3 further rooms being used as breakout rooms.The baseline requirement is as follows:Fully co-branded stage set (Improvement Cymru and IHI) with one screen that will fit the dimensions of the Calon Suite, Holland House Hotel to allow an audience size of 250-350.The solution provided should be able to be reused at each event in the series.As a minimum we would require a lectern on stage.We would like you to quote for sound, vision, visual lighting and crew for each set of dates. We would like itemised quotes with an overall costing for each session.There will be 3 breakout spaces: - these will be basic and require minimal supervision.Pembroke Suite and Brecon Suite will require a laptop and large plasma screen to suit each space.Caernarfon Suite will require a laptop and large plasma screen, plus PA system with x2 lapel microphones and x1 handheld microphone.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=128473 |
| Notice type | S2W Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 May 2023 |
| Submission deadline | 8 Feb 2023 |
| Future notice date | Not specified |
| Award date | 7 Mar 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £84,850 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Not specified |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Locality | ST ASAPH |
| Post town | Llandudno |
| Postcode | LL17 0JL |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL51 Central Valleys and Bridgend |
| Local authority | Rhondda Cynon Taf |
| Electoral ward | Taff's Well |
| Westminster constituency | Cardiff North |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CLEARTECHLIVE |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79952000 - Event services

## Release History

- 18 May 2023 at 09:16 - Award - S2W Notice - Website Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=128473
- 25 Jan 2023 at 13:06 - Tender - S2W Notice - Website Invitation to Tender Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=128473

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- https://etenderwales.bravosolution.co.uk/home.html
- https://www.cleartechlive.co.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-128473. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-128473.json.