---
title: "Provision of Health Record Scanning and Digitisation Services"
ocid: "ocds-kuma6s-130491"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-130491"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-130491.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-130491.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "HYWEL DDA UNIVERSITY LOCAL HEALTH BOARD"
published: "2023-04-03"
---

# Provision of Health Record Scanning and Digitisation Services

Buyer: HYWEL DDA UNIVERSITY LOCAL HEALTH BOARD  
Current stage: Award  
OCID: ocds-kuma6s-130491

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-130491.json)

## Summary

The Hywel Dda University Local Health Board has awarded a contract for the Provision of Health Record Scanning and Digitisation Services. This procurement falls under the services industry category. The contracting authority is located in Carmarthen, with key contact Lewis Wells reachable via email Lewis.wells2@wales.nhs.uk or phone +44 1267229774. The contract, worth £499,870.00 GBP, was signed on 30th March 2023.

This tender for Health Record Scanning and Digitisation Services presents growth opportunities for businesses offering scanning services, especially those with expertise in digital document solutions. Companies with experience in digitising patient records and implementing Electronic Document and Records Management Systems are well-suited to compete in this procurement stage. The contract aims to support the Health Board's transition towards digital maturity and enhancing data accessibility across clinical systems, aligning with the organisation's overall digital strategy.

## Notice

Hywel Dda University Health board has awarded a contract for the provision of health record scanning and digitisation services.HDUHB faces the ongoing challenge of demands for space to deliver services and an overall transition towards a paperless or paper-light organisation, is an integral element of the Health Board's Digital Response, and the advancement of the Board towards digital maturity. It is also a key enabler to many other elements of the Digital Response, and also the Health & Care Strategy. Embracing digital will see HDUHB remove digital friction, implement enabling technologies, ensure technology is aligned to roles, and enable high quality data at the point of care. Additionally, describing the digitisation of patient interactions and the automation of related processes, enabling the sharing of data across the clinical systems.As such, HDUHB is moving to a Digital Health Record, rather than physical paper patient record. Therefore, require the block scanning of a number of historic recent non-active records, These digitally scanned records need to be easily retrievable and compatible with HDUHB's Electronic Document and Records Management System ("EDRMS").The NHS London Procurement Partnership ("LPP") 'Digital Document Solutions' ("DDS") (NHS LPP Ref: DDS) framework provides a compliant route to source digital document solutions. The preferred contract structure proposed is one that will allow the Health Board to utilise services from one (1) provider.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=130491 |
| Notice type | S2W Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Apr 2023 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 30 Mar 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £499,870 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Not specified |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HYWEL DDA UNIVERSITY LOCAL HEALTH BOARD |
| Locality | CARMARTHEN |
| Post town | Swansea |
| Postcode | SA31 2AF |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL4 Mid and South West Wales |
| ITL 3 | TLL42 South West Wales |
| Local authority | Carmarthenshire |
| Electoral ward | Carmarthen Town North and South |
| Westminster constituency | Caerfyrddin |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | RESTORE DIGITAL |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79999100 - Scanning services

## Release History

- 3 Apr 2023 at 10:15 - Award - S2W Notice - Website Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=130491

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-130491. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-130491.json.