---
title: "Supply and Delivery of Postal Vote Mailers and Poll Cards"
ocid: "ocds-kuma6s-132429"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-132429"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-132429.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-132429.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "CAERPHILLY COUNTY BOROUGH COUNCIL"
published: "2024-03-20"
---

# Supply and Delivery of Postal Vote Mailers and Poll Cards

Buyer: CAERPHILLY COUNTY BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-kuma6s-132429

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## Summary

The Caerphilly County Borough Council has awarded a contract to Latcham Direct Ltd and Print Image Network Ltd for the Supply and Delivery of Postal Vote Mailers and Poll Cards. The contract term is from 15 November 2023 to 14 November 2025, with the possibility of extending for a further 24 months. The requirement is divided into three lots - Postal vote mailers, Poll Cards (Senedd and Local Government), and Poll Cards (Parliamentary and Police and Crime Commissioner), within the boundaries of Caerphilly County Borough Council.

This tender presents opportunities for businesses to provide postal vote mailers and poll cards. Businesses in the printing and delivery industry, especially those experienced in supplying election materials to local authorities, would be well-suited to compete. The procurement method used is an open procedure, with an emphasis on the quality of tender responses vs. pricing. The tender deadline for submission was on August 25, 2023, and electronic submission was required. Potential bidders must ensure compliance with the specified criteria to secure contracts for the respective lots.

## Notice

This is not a call for competition, it is to notify the market of a contract award to Latcham Direct Ltd and Print Image Network Ltd for the Supply and Delivery of Postal Vote Mailers and Poll Cards. The contract term is 15 November 2023 - 14 November 2025, with the option to extend for a further period of twenty-four (24) months (renewable annually) The requirement is divided into three lots as follows; Lot 1 - Postal vote mailers Lot 2 - Poll Cards (Senedd and Local Government) Lot 3 - Poll Cards (Parliamentary and Police and Crime Commissioner)

### Lot Information

Postal Vote Mailers

This is not a call for competition, its to notify the market of a contract award to Latcham Direct Ltd for the Supply and Delivery of Postal Vote Mailers and Poll Cards - Lot 1 Postal Vote Mailers. The contract period will be from 15 November 2023 - 14 November 2025 with an option to extend for a further period of up to 24 months extended on an annual basis. The estimated contract value is including all extension options.. The estimated contract value is based on the Authority taking up the option of the full extension period for all three lots

Renewal: The arrangement has the option of contract extensions

Poll Cards (Senedd and Local Government)

This is not a call for competition, its to notify the market of a contract award to Latcham Direct Ltd for the Supply and Delivery of Postal Vote Mailers and Poll Cards - Lot 2 Poll Cards (Senedd and Local Government). The contract period will be from 15 November 2023 - 14 November 2025 with an option to extend for a further period of up to 24 months extended on an annual basis. The estimated contract value is including all extension options.. The estimated contract value is based on the Authority taking up the option of the full extension period for all three lots

Renewal: There is an option to extend for up to a further period of twenty four months

Poll Cards (Parliamentary and Police and Crime Commissioner)

This is not a call for competition, its to notify the market of a contract award to Print Image Network Ltd for the Supply and Delivery of Postal Vote Mailers and Poll Cards - Lot 3 Poll Cards (Parliamentary and Police and Crime Commissioner). The contract period will be from 15 November 2023 - 14 November 2025 with an option to extend for a further period of up to 24 months extended on an annual basis. The estimated contract value is including all extension options.. The estimated contract value is based on the Authority taking up the option of the full extension period for each lot

Renewal: There is an option to extend up to a further period of twenty four months

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=132429 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 Mar 2024 |
| Submission deadline | 25 Aug 2023 |
| Future notice date | Not specified |
| Award date | 16 Nov 2023 |
| Contract period | 20 Sep 2023 - 31 Aug 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £252,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £270,961 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CAERPHILLY COUNTY BOROUGH COUNCIL |
| Additional buyers | CAERPHILLY CBC |
| Locality | HENGOED |
| Post town | Cardiff |
| Postcode | CF82 7RG |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL53 Gwent Valleys |
| Local authority | Caerphilly |
| Electoral ward | Ystrad Mynach |
| Westminster constituency | Caerphilly |
| Delivery location | TLL16 Gwent Valleys |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | LATCHAM DIRECT; PRINT IMAGE NETWORK |

## CPV Codes

### Divisions

- 22 - Printed matter and related products
- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 42 - Industrial machinery
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 22000000 - Printed matter and related products
- 22821000 - Electoral forms
- 22900000 - Miscellaneous printed matter
- 30199710 - Printed envelopes
- 30199711 - Printed window envelopes
- 30199712 - Printed non-window envelopes
- 42962000 - Printing and graphics equipment
- 79800000 - Printing and related services
- 79810000 - Printing services
- 79811000 - Digital printing services
- 79820000 - Services related to printing
- 79823000 - Printing and delivery services

## Release History

- 20 Mar 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=132429
- 25 Jul 2023 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=132429

## Documents

- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=JUL444642&idx=2
  25th July 2023 - Raising a ticket on proactis Plaza
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=JUL444642&idx=1
  25th July 2023 - Supplier Registration
- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JUL444642
  Supply and Delivery of Postal Vote Mailers and Poll Cards - The Returning Officer for Caerphilly is seeking offers from suitable providers for the supply and delivery of Postal Vote Mailers and Poll Cards. Caerphilly County Borough Council wishes to establish a contract for the supply of postal vote mailers and poll cards as set out below:- The requirement is divided into three lots as follows; Lot 1 - Postal vote mailers Lot 2 - Poll Cards (Senedd and Local Government) Lot 3 - Poll Cards (Parliamentary and Police and Crime Commissioner) Providers can submit a bid for one or more lots. One provider will be awarded per lot. For the avoidance of doubt, tendering organisations can tender for all lots and, in the eventuality, they have the most economically advantageous tender for all three lots, be awarded all three lots. However, if one provider is awarded more than one lot they must have the capacity to deliver the service and meet the full requirements of the tender specification.
- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAR471569
  Supply and Delivery of Postal Vote Mailers and Poll Cards - This is not a call for competition, it is to notify the market of a contract award to Latcham Direct Ltd and Print Image Network Ltd for the Supply and Delivery of Postal Vote Mailers and Poll Cards. The contract term is 15 November 2023 - 14 November 2025, with the option to extend for a further period of twenty-four (24) months (renewable annually) The requirement is divided into three lots as follows; Lot 1 - Postal vote mailers Lot 2 - Poll Cards (Senedd and Local Government) Lot 3 - Poll Cards (Parliamentary and Police and Crime Commissioner)

## Notice URLs

- https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-132429
- https://supplierlive.proactisp2p.com/account/login
- https://www.caerphilly.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-132429. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-132429.json.