--- title: "Integrated HR and Payroll Management Information System" ocid: "ocds-kuma6s-132898" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-132898" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-132898.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-132898.json" source: "Sell2Wales" current_stage: "Planning" buyer: "DENBIGHSHIRE COUNTY COUNCIL" published: "2023-07-04" --- # Integrated HR and Payroll Management Information System Buyer: DENBIGHSHIRE COUNTY COUNCIL Current stage: Planning OCID: ocds-kuma6s-132898 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-132898) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-132898.json) ## Summary The Denbighshire County Council, a regional or local authority based in Ruthin, LL15 1YN, is planning a tender for the procurement of an Integrated HR and Payroll Management Information System. This tender aims to source a solution that can effectively operate within a Welsh Local Government with specific functionality requirements for HR and Payroll services. The Council expects interested suppliers to register their interest by emailing procurement@denbighshire.gov.uk by 21st July 2023, with a demonstration planned via Teams for the selected suppliers in the week commencing 24th July 2023. This procurement process presents an opportunity for software companies specialising in Software package and information systems to compete for providing a comprehensive HR and Payroll solution to Denbighshire County Council. Businesses with experience in developing configurable and GDPR-compliant software solutions for local government organisations will be well-suited to participate in this tender. The Council is specifically seeking an 'out of the box', flexible, and scalable solution that can align with their GDPR, data protection, and ICT security standards, aiming for a quick and secure implementation process. ## Notice Denbighshire County Council provides HR and Payroll services to approximately 5000 employees and employees of external companies and are looking to engage the market for the supply of an integrated HR and Payroll Management Information system which can effectively operate within a Welsh Local Government with a complex organisation hierarchy.Additional informationIn brief, the functions and features of the integrated solution will include:HR- Workforce Management- Recruitment and staff on-boarding- Contract Management- Performance Management- People Development- Absence Management and Reporting- Time and Attendance Management and Reporting- Disciplinary Management and Reporting- Analytics/Management information- Employee self service- Learning and development management- Comprehensive management reporting and dashboards- Process Automation- Alerts and reminders- Comprehensive AuditingPayroll- HRMC compliance- Comprehensive Payroll Management (pay, multiple pensions, AVCs, spinal points, student loans, court orders, salary sacrifice schemes,)- Process weekly or monthly payroll, advances of pay- Timesheets- ePayslips- Comprehensive payroll reporting including statutory reporting- P11D, P45, P60 Issuance- Process Automation- Alerts and reminders- Comprehensive AuditingIn addition, the solution must comply with:- Denbighshire County Council's GDPR and Data Protection requirements including:Compliance with the Council's Corporate Data Retention schedule;Compliance with the Council's Data Protection procedures;- Compliance with Denbighshire County Council's ICT Technical and Security Standards.The Council is not seeking a development partnership, but rather looking for an established 'out of the box', flexible, configurable, and scalable solution that can be implemented quickly and securely.If you are able to provide the required solution, please email procurement@denbighshire.gov.uk to register your interest with a short description of your software by 21st July 2023. The Council will be looking to invite suppliers to demonstrate their solutions via Teams w/c 24th July 2023 ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=132898 | | Notice type | S2W Notice - Website Prior Information Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 4 Jul 2023 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Not specified | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DENBIGHSHIRE COUNTY COUNCIL | | Locality | RUTHIN | | Post town | Llandudno | | Postcode | LL15 1YN | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL3 North Wales | | ITL 3 | TLL33 Conwy and Denbighshire | | Local authority | Denbighshire | | Electoral ward | Ruthin | | Westminster constituency | Clwyd East | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 4 Jul 2023 at 15:12 - Planning - S2W Notice - Website Prior Information Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=132898 ## Notice URLs - https://www.denbighshire.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-132898. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-132898.json.