--- title: "Third Party Archive and Storage of Acute Medical Records" ocid: "ocds-kuma6s-133123" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-133123" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-133123.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-133123.json" source: "Sell2Wales" current_stage: "Award" buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES" published: "2024-02-08" --- # Third Party Archive and Storage of Acute Medical Records Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES Current stage: Award OCID: ocds-kuma6s-133123 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-133123) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-133123.json) ## Summary The NHS Wales Shared Services Partnership-Procurement Services has completed a tender for the provision of third-party archive storage of acute medical records in Cardiff, UK. The title of the tender is "Third Party Archive and Storage of Acute Medical Records" within the health industry category. The procurement process has reached the award stage, with Logic Document Archiving Ltd being awarded a contract worth £148,120 signed on 12th July 2023. The tender was a limited procurement method with an award procedure without prior publication, aiming to establish a temporary arrangement to handle large volumes of medical records. This tender offers opportunities for small and medium-sized enterprises (SMEs) in the archive and storage industry to compete. Businesses specializing in archive storage services and medical record management are well-suited to participate. The procurement process undertakes a competitive approach despite the temporary nature of the arrangement, aligning with the Cardiff & Vale University Health Board's digital strategy. The opportunity provides a key date of a 10-day standstill period before final contract signing, allowing potential suppliers to engage and ensure compliance with the requirements. ## Notice Third party archive storage of acute medical records to alleviate significant H&S risks and issues identified through workplace inspections of the Health Records department ### Lot Information Lot 1 Third party archive storage of acute medical records to alleviate significant H&S risks and issues identified through workplace inspections of the Health Records department Including flexible collection, delivery, transfer and destruction of large volumes of medical records ### Procurement Information Cardiff & Vale University Health Board wish to establish a temporary 9 month arrangement with the existing provider for the provision of flexible collection, delivery, transfer and destruction of large volumes of medical records. The existing provider has been used on smaller scale previously however an increase in demand means the Health Board will now seek to competitively tender this requirement. This is a service that cannot be discontinued until the Health Board fully delivers its Digital Strategy, this may be several years ahead hence the need to formalise this arrangement on a temporary basis whilst a competitive procurement exercise is undertaken. ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=133123 | | Notice type | OJEU - F3 - Contract Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Limited | | Procurement method details | Award procedure without prior publication of a call for competition | | Tender suitability | Not specified | | Awardee scale | SME | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Feb 2024 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | 12 Jul 2023 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £148,120 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES | | Locality | CARDIFF | | Post town | Cardiff | | Postcode | CF14 4HH | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Cardiff | | Electoral ward | Heath | | Westminster constituency | Cardiff North | | Delivery location | TLL22 Cardiff and Vale of Glamorgan | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | LOGIC DOCUMENT ARCHIVING | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79996100 - Records management ## Release History - 8 Feb 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=133123 - 12 Jul 2023 at 00:00 - Award - OJEU - F15 - Voluntary Ex Ante Transparency Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=133123 ## Documents - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JUL443506 Third Party Archive and Storage of Acute Medical Records - Third party archive storage of acute medical records to alleviate significant H&S risks and issues identified through workplace inspections of the Health Records department - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=FEB466285 Third Party Archive and Storage of Acute Medical Records - Third party archive storage of acute medical records to alleviate significant H&S risks and issues identified through workplace inspections of the Health Records department ## Notice URLs - http://nwssp.nhs.wales/ourservices/procurement-services/ - https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-133123 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-133123. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-133123.json.