--- title: "Library Evening and Weekend Staffing" ocid: "ocds-kuma6s-133670" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-133670" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-133670.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-133670.json" source: "Sell2Wales" current_stage: "Award" buyer: "UNIVERSITY OF WALES TRINITY SAINT DAVID" published: "2023-10-11" --- # Library Evening and Weekend Staffing Buyer: UNIVERSITY OF WALES TRINITY SAINT DAVID Current stage: Award OCID: ocds-kuma6s-133670 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-133670) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-133670.json) ## Summary The University of Wales Trinity Saint David is inviting tenders for the provision of Library Evening and Weekend Staffing services. The procurement is in the award stage, with the contract already signed on 1st September 2023. The services cover evening, weekend, Bank Holiday, Open Days/Events, and vacation periods for 2 years, with a possible 1-year extension. The service locations include Swansea, Carmarthen, and Lampeter. The procurement method is open, and the submission deadline for bids was on 29th August 2023. This tender presents an opportunity for companies in the services sector, particularly those offering personnel supply services including temporary staff. Businesses with experience in providing staffing solutions for varied schedules and locations would be well-suited to compete. The contract has been awarded to Diogel Events Ltd, offering growth opportunities for similar service providers looking to expand their client base in the region covered by the University of Wales Trinity Saint David. ## Notice Following on from the success of the 2022 Library Security project, the Library and Learning Resource (LLR) has been providing evening and weekend opening hours using a combination of fixed term casual staff and agency provided security staff.For the academic years 23-24 and 24-25 the Library and Learning Resources service seeks to appoint an external agency to provide appropriate individuals to undertake the required duties to cover evening, weekend, designated Bank Holiday, Open Days/Events and vacation period opening hours.This tender is to provide appropriate staffing cover for two years, with a further optional extension for 1 year (3 years total). These services would need to commence for September 2023, with an agreed induction programme beforehand.Currently, the service provision is managed through a rota system, which will remain in place. This system requires employees to work as needed within the service, necessitating some flexibility regarding working hours. Presently, 12 individuals, distributed across Swansea, Carmarthen, and Lampeter, cover the current hours based on their availability. They handle unexpected absences, sickness, and may travel to other campuses when required. However, the service is not confined to only 12 people; additional individuals could be included based on the contracted supplier's approach to covering the hours for each position. ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=133670 | | Notice type | S2W Notice - Website Contract Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 11 Oct 2023 | | Submission deadline | 29 Aug 2023 | | Future notice date | Not specified | | Award date | 1 Sep 2023 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Not specified | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF WALES TRINITY SAINT DAVID | | Locality | CARMARTHEN | | Post town | Swansea | | Postcode | SA31 3EP | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL4 Mid and South West Wales | | ITL 3 | TLL42 South West Wales | | Local authority | Carmarthenshire | | Electoral ward | Carmarthen Town West | | Westminster constituency | Caerfyrddin | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | DIOGEL EVENTS | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79620000 - Supply services of personnel including temporary staff ## Release History - 11 Oct 2023 at 11:22 - Award - S2W Notice - Website Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=133670 - 2 Oct 2023 at 15:02 - Award - S2W Notice - Website Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=133670 - 31 Jul 2023 at 15:29 - Tender - S2W Notice - Website Invitation to Tender Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=133670 ## Documents - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=JUL445383&idx=6 21st August 2023 - UWTSD2223.197. Pricing Schedule - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=JUL445383&idx=2 7th August 2023 - Document 2 Specification - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=JUL445383&idx=5 7th August 2023 - Document 2 Specification v2 - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=JUL445383&idx=4 7th August 2023 - Document 2 Specification v2 - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=JUL445383&idx=3 31st July 2023 - Document 3 T&c's - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=JUL445383&idx=1 31st July 2023 - Document 1 Instructions ## Notice URLs - http://www.tsd.ac.uk - https://diogelevents.weebly.com/ - https://www.sell2wales.gov.wales/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-133670. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-133670.json.