--- title: "Estates Minor Works Framework (Maintenance Framework)" ocid: "ocds-kuma6s-134877" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-134877" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-134877.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-134877.json" source: "Sell2Wales" current_stage: "Tender" buyer: "CARDIFF UNIVERSITY" published: "2023-11-15" --- # Estates Minor Works Framework (Maintenance Framework) Buyer: CARDIFF UNIVERSITY Current stage: Tender OCID: ocds-kuma6s-134877 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-134877) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-134877.json) ## Summary In Cardiff, UK, Cardiff University is currently initiating a tender for their "Estates Minor Works Framework (Maintenance Framework)" in the education industry category. This procurement process involves setting up multiple Contractor Frameworks for projects and minor works, covering various trade disciplines such as Mechanical, Electrical, and Fabric. The University is organising a supplier engagement day on Monday 16 October 2023 to provide clarity on the requirements and gauge interest. The deadline for registering attendance at the event is Thursday 12 October 2023 at 1700h (5pm). The "Estates Minor Works Framework" tender by Cardiff University presents an opportunity for contractors specialising in Mechanical, Electrical, Fabric, and multi-trade works to participate in planned maintenance packages within designated value ranges. By engaging with Cardiff University's procurement process, businesses can potentially secure contracts for maintenance works on the University's diverse premises. Suppliers interested in the supplier engagement day should register their attendance promptly via the Cardiff University e-tendering portal In-Tend. ## Notice Cardiff University is looking to establish multiple Contractors Frameworks covering Projects and Minor Works. These will be multi Lot, multiple supplier frameworks for both 'Estates Contractors' and 'Estates Minor Works'. This notice refers to the Estates Minor Works Framework. The University has a diverse property portfolio ranging in age with a mixture of in-house and external contractors currently undertaking reactive and minor works maintenance activities across the Fabric, Mechanical & Electrical trade disciplines. The University is looking to rationalise the workload by setting up a Minor Works Framework to supplement their in-house team to undertake this work. Suppliers will be commissioned to undertake planned "Minor Work" packages on behalf of the Estates & Campus Facilities Teams and the lotting structure is expected to be: Lot 1 - Mechanical GBP10,000 - GBP200,000 3 Contractors (1 reserve) Lot 2 - Electrical GBP10,000 - GBP200,000 3 Contractors (1 reserve) Lot 3 - Fabric GBP10,000 - GBP200,000 3 Contractors (1 reserve) Lot 4 - Combined Works (all disciplines above) GBP10,000 - GBP200,000 3 Contractors (1 reserve) Where multi-trade (Combined) works are delivered the contractor will assume the role of Principle Designer & Principle Contractor under the CDM Regulations. The University reserves the right to award work to other contractors should specialist trade circumstances so dictate or should performance of the selected contractor not meet the required standards. In addition, the maintenance services required may fall within a "specialist area", where the University retains the right to award works outside of the Contractors Framework. The works may be in any location in around Cardiff University premises. See link below. https://intranet.cardiff.ac.uk/staff/about-us/finding-your-way-around/map The University are hosting an in-person only, supplier and sector engagement day on Monday 16 October 2023, (09:30 - 11:00). The objectives for the day are; a. Allow the University to provide clarity on the requirements of each Framework and Lots within it as well as how it aligns to the Estates future strategy. b. Gauge and generate interest around the contract opportunities and assess the suppliers ability to support the indicative timelines c. Obtain feedback and answer any questions on the requirement as currently defined. d. Provide an opportunity for suppliers to raise and concerns they may have. In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend https://in-tendhost.co.uk/cardiffuniversity/ Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system. Suppliers will be limited to 2 attendees per Lot. The deadline for registering attendance at the event is Thursday 12 October 2023 at 1700h (5pm). The University reserves the right to reject an application to attend sent after this time. All presentation documentation, questions and answers will be published against the opportunity on the Portal following the event. This PIN is not a call for competition. ### Lot Information Mechanical Lot 1 - Mechanical Works valued between GBP10,000.00 - GBP200,000.00 The maintenance and work packages may include, but are not limited to: Mechanical - Air Conditioning Systems - Fire Safety Systems - Gas Systems - LEVs (Local Exhaust Ventilation systems) - Lifts, Lifting and Access Equipment - Oil Storage or Petroleum (POL) Systems - PSSR (Pressure Systems) - Water Hygiene Systems In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend https://in-tendhost.co.uk/cardiffuniversity/ Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system. Suppliers will be limited to 2 attendees per Lot. The deadline for registering attendance at the event is Thursday 12 October 2023 at 1700h (5pm). The University reserves the right to reject an application to attend sent after this time. Renewal: 1 x Calendar year Electrical Lot 2 - Electrical Works valued between GBP10,000.00 - GBP200,000.00 The maintenance and work packages may include, but are not limited to: Electrical - Automatic Doors (sliding, revolving and overhead) - Automatic fuel shut off systems - Battery Installations (Central Batteries / UPS) - Electrical Systems - High Voltage - Electrical Systems - Low Voltage Electrical systems - Emergency lighting - Fire Safety Systems - Gates & Barriers - Generators - Lightning protection - Microwave Emissions Testing - Security Systems In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend https://in-tendhost.co.uk/cardiffuniversity/ Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system. Suppliers will be limited to 2 attendees per Lot. The deadline for registering attendance at the event is Thursday 12 October 2023 at 1700h (5pm). The University reserves the right to reject an application to attend sent after this time. Renewal: 1 x Calendar year Fabric Lot 3 - Fabric Works valued between GBP10,000.00 - GBP200,000.00 The maintenance and work packages may include, but are not limited to: - General Building repairs, to include brickwork, paving, fencing, plastering, painting and decorating, gutters and rain water pipes - Internal elements, partitions, finishes and repairs - Internal redecoration and small refurbishments - Internal repairs and associated works to lecture theatres, offices, residential accommodation and laboratories, some of which may be of historic in nature and require listed building consents - External redecoration - Passive fire safety works packages such as fire door replacement and LPS1531 fire stopping - Door furniture replacement including locks and keys - Roof and gutter clearance - Roof repairs to flat and pitched roof coverings and structures, roof access, walkways, fixed ladders and roof equipment such as aerials, masts, clocks and other such features - Assistance with flood in buildings and any subsequent repair works packages - External roadways, pavements, and car park areas - External drainage works and clearances, above and below ground - External wall, brickwork, cladding materials, downpipes and similar repairs and redecoration - Soil pipes and waste pipes - Carpentry and joinery - Internal blinds - Glazing replacement - Provision of MEWP and working platforms In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend https://in-tendhost.co.uk/cardiffuniversity/ Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system. Suppliers will be limited to 2 attendees per Lot. The deadline for registering attendance at the event is Thursday 12 October 2023 at 1700h (5pm). The University reserves the right to reject an application to attend sent after this time. Renewal: 1 x Calendar year Multi-Trade (Combined) Lot 4 - Multi-Trade (Combined) Works valued between GBP10,000.00 - GBP200,000.00 The maintenance and work packages may include, but are not limited to: - Office refurbishments - Laboratory refurbishments - Mechanical, Electrical or Fabric projects where 25+% of the works required fall within a second or third trade discipline. Where multi-trade (Combined) works are delivered the contractor will assume the role of Principle Designer & Principle Contractor under the CDM Regulations. In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend https://in-tendhost.co.uk/cardiffuniversity/ Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system. Suppliers will be limited to 2 attendees per Lot. The deadline for registering attendance at the event is Thursday 12 October 2023 at 1700h (5pm). The University reserves the right to reject an application to attend sent after this time. Renewal: 1 x Calendar year ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=134877 | | Notice type | OJEU - F2 - Contract Notice | | Procurement type | Framework | | Procurement category | Works | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 15 Nov 2023 | | Submission deadline | 15 Dec 2023 | | Future notice date | 10 Nov 2023 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | 2026 or if option to extend is utilised 2027 | ## Values | Field | Value | | --- | --- | | Tender value | £6,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CARDIFF UNIVERSITY | | Locality | CARDIFF | | Post town | Cardiff | | Postcode | CF24 0DE | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Cardiff | | Electoral ward | Adamsdown | | Westminster constituency | Cardiff East | | Delivery location | TLL22 Cardiff and Vale of Glamorgan | ## CPV Codes ### Divisions - 42 - Industrial machinery - 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus) - 45 - Construction work ### Codes - 42416100 - Lifts - 44221200 - Doors - 45210000 - Building construction work - 45255120 - Platforms facilities construction work - 45300000 - Building installation work - 45310000 - Electrical installation work - 45331000 - Heating, ventilation and air-conditioning installation work - 45343000 - Fire-prevention installation works - 45400000 - Building completion work - 45453000 - Overhaul and refurbishment work ## Release History - 15 Nov 2023 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=134877 - 18 Sep 2023 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=134877 ## Documents - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=SEP450951 Estates Minor Works Framework - Cardiff University is looking to establish multiple Contractors Frameworks covering Projects and Minor Works. These will be multi Lot, multiple supplier frameworks for both 'Estates Contractors' and 'Estates Minor Works'. This notice refers to the Estates Minor Works Framework. The University has a diverse property portfolio ranging in age with a mixture of in-house and external contractors currently undertaking reactive and minor works maintenance activities across the Fabric, Mechanical & Electrical trade disciplines. The University is looking to rationalise the workload by setting up a Minor Works Framework to supplement their in-house team to undertake this work. Suppliers will be commissioned to undertake planned "Minor Work" packages on behalf of the Estates & Campus Facilities Teams and the lotting structure is expected to be: Lot 1 - Mechanical GBP10,000 - GBP200,000 3 Contractors (1 reserve) Lot 2 - Electrical GBP10,000 - GBP200,000 3 Contractors (1 reserve) Lot 3 - Fabric GBP10,000 - GBP200,000 3 Contractors (1 reserve) Lot 4 - Combined Works (all disciplines above) GBP10,000 - GBP200,000 3 Contractors (1 reserve) Where multi-trade (Combined) works are delivered the contractor will assume the role of Principle Designer & Principle Contractor under the CDM Regulations. The University reserves the right to award work to other contractors should specialist trade circumstances so dictate or should performance of the selected contractor not meet the required standards. In addition, the maintenance services required may fall within a "specialist area", where the University retains the right to award works outside of the Contractors Framework. The works may be in any location in around Cardiff University premises. See link below. https://intranet.cardiff.ac.uk/staff/about-us/finding-your-way-around/map The University are hosting an in-person only, supplier and sector engagement day on Monday 16 October 2023, (09:30 - 11:00). The objectives for the day are; a. Allow the University to provide clarity on the requirements of each Framework and Lots within it as well as how it aligns to the Estates future strategy. b. Gauge and generate interest around the contract opportunities and assess the suppliers ability to support the indicative timelines c. Obtain feedback and answer any questions on the requirement as currently defined. d. Provide an opportunity for suppliers to raise and concerns they may have. In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend https://in-tendhost.co.uk/cardiffuniversity/ Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system. Suppliers will be limited to 2 attendees per Lot. The deadline for registering attendance at the event is Thursday 12 October 2023 at 1700h (5pm). The University reserves the right to reject an application to attend sent after this time. All presentation documentation, questions and answers will be published against the opportunity on the Portal following the event. This PIN is not a call for competition. - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=NOV457502 Estates Minor Works Framework (Maintenance Framework) - Cardiff University is looking to establish multiple Contractors Frameworks covering Projects and Minor Works. These will be multi Lot, multiple supplier frameworks for both 'Estates Contractors' and 'Estates Minor Works'. This notice refers to the Estates Minor Works Framework. The University has a diverse property portfolio ranging in age with a mixture of in-house and external contractors currently undertaking reactive and minor works maintenance activities across the Fabric, Mechanical & Electrical trade disciplines. The University is looking to rationalise the workload by setting up a Minor Works Framework to supplement their in-house team to undertake this work. Suppliers will be commissioned to undertake planned "Minor Work" packages on behalf of the Estates & Campus Facilities Teams and the lotting structure is expected to be: Lot 1 - Mechanical GBP10,000 - GBP200,000 3 Contractors (1 reserve) Lot 2 - Electrical GBP10,000 - GBP200,000 3 Contractors (1 reserve) Lot 3 - Fabric GBP10,000 - GBP200,000 3 Contractors (1 reserve) Lot 4 - Combined Works (all disciplines above) GBP10,000 - GBP200,000 3 Contractors (1 reserve) Where multi-trade (Combined) works are delivered the contractor will assume the role of Principle Designer & Principle Contractor under the CDM Regulations. The University reserves the right to award work to other contractors should specialist trade circumstances so dictate or should performance of the selected contractor not meet the required standards. In addition, the maintenance services required may fall within a "specialist area", where the University retains the right to award works outside of the Contractors Framework. The works may be in any location in around Cardiff University premises. See link below. https://intranet.cardiff.ac.uk/staff/about-us/finding-your-way-around/map The University are hosting an in-person only, supplier and sector engagement day on Monday 16 October 2023, (09:30 - 11:00). The objectives for the day are; a. Allow the University to provide clarity on the requirements of each Framework and Lots within it as well as how it aligns to the Estates future strategy. b. Gauge and generate interest around the contract opportunities and assess the suppliers ability to support the indicative timelines c. Obtain feedback and answer any questions on the requirement as currently defined. d. Provide an opportunity for suppliers to raise and concerns they may have. In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend https://in-tendhost.co.uk/cardiffuniversity/ Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system. Suppliers will be limited to 2 attendees per Lot. The deadline for registering attendance at the event is Thursday 12 October 2023 at 1700h (5pm). The University reserves the right to reject an application to attend sent after this time. All presentation documentation, questions and answers will be published against the opportunity on the Portal following the event. This PIN is not a call for competition. ## Notice URLs - http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers - http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=136500 - https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-134877 - https://in-tendhost.co.uk/cardiffuniversity/ - https://in-tendhost.co.uk/cardiffuniversity/aspx/Home - https://intranet.cardiff.ac.uk/staff/about-us/finding-your-way-around/map ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-134877. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-134877.json.