--- title: "Homeless Management Information System" ocid: "ocds-kuma6s-135519" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-135519" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-135519.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-135519.json" source: "Sell2Wales" current_stage: "Planning" buyer: "WREXHAM COUNTY BOROUGH COUNCIL" published: "2023-10-12" --- # Homeless Management Information System Buyer: WREXHAM COUNTY BOROUGH COUNCIL Current stage: Planning OCID: ocds-kuma6s-135519 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-135519) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-135519.json) ## Summary The Wrexham County Borough Council is initiating a tender process for a Homeless Management Information System. The system will need to be GDPR compliant and provide comprehensive reporting functionality, including WHO12 statutory homelessness data reporting required by the Welsh Government. The council is seeking a system that can process homelessness applications, provide case management and temporary accommodation placements management without the use of excel spreadsheets. The deadline for submitting an overview of a solution is Thursday 9th November. This tender from Wrexham County Borough Council presents an opportunity for businesses offering database systems and information systems and servers to compete. Companies specialising in software development for public sector services, housing management, and Welsh language support are well-suited to bid for this contract. Businesses capable of meeting the latest web content accessibility guidelines and browser compatibility requirements will have an advantage in securing this procurement opportunity. ## Notice BACKGROUNDWrexham County Borough Council are conducting market engagement for a GDPR compliant system to manage their Homelessness reporting records.The system must also provide comprehensive reporting functionality, including but not limited to, reporting for WHO12 statutory homelessness data required to be submitted to Welsh Government.REQUIREMENTS- Processing of Homeless and housing applications- Homelessness investigation, advice and case management with signposting to relevant bodies- Ability to record all Temporary accommodation placements in B&B, WCB and LLA accommodation to eliminate the use of excel spreadsheets- Ability to have a waiting list for Temporary accommodation and a facility to note what type of accommodation required- To be able to store contracts for all Temporary Accommodation placements to enable us to continue working digitally- Ability for person to fill in online/email homeless application- Must be fully compliant with the reforms to the Housing (Wales) Act 2014- Welsh language standards require that all aspects of the customer facing side of the product must be available in Welsh and English. This includes all messages, on screen (including any error messages), text and emails- Ideally there will be separate Welsh and English versions. If bilingual, it must be Welsh first- The ability to report to Welsh Government (WG) WHO12 data returns on homelessness stats with the option to update/ add/remove Data accordingly which is dictated to by WG- We are committed to the operation of browsers that are capable of supporting the latest security updates as well as support for HTML 5. Your application must be compliant with the latest version of the Web Content Accessibility Guidelines (WCAG) [currently v2.1 but v2.2 expected in Autumn 2023], to a minimum Level AA standard- Any documents produced directly from the application, for external publication (client/website) must be made accessible. The application must have the ability to either use an accessible template(s) designed by the Authority or have the capability of the system template(s) being amended by specialist staff within the Authority, to make necessary updates to ensure the templates are accessible- Browser access from within the Organisation must explicitly support Microsoft Edge (Chromium). To cater for external users a full range of browsers must also be supported with a commitment to maintain ongoing compatibility with all later browser releasesNOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=135519. ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=135519 | | Notice type | S2W Notice - Website Prior Information Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 12 Oct 2023 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Not specified | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WREXHAM COUNTY BOROUGH COUNCIL | | Locality | WREXHAM | | Post town | Llandudno | | Postcode | LL11 1AR | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL3 North Wales | | ITL 3 | TLL34 Flintshire and Wrexham | | Local authority | Wrexham | | Electoral ward | Grosvenor | | Westminster constituency | Wrexham | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48610000 - Database systems - 48800000 - Information systems and servers ## Release History - 12 Oct 2023 at 12:15 - Planning - S2W Notice - Website Prior Information Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=135519 ## Notice URLs - https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=135519 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-135519. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-135519.json.