--- title: "Provision of Finance Management System" ocid: "ocds-kuma6s-136661" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-136661" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-136661.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-136661.json" source: "Sell2Wales" current_stage: "Award" buyer: "HAFOD HOUSING ASSOCIATION" published: "2024-08-07" --- # Provision of Finance Management System Buyer: HAFOD HOUSING ASSOCIATION Current stage: Award OCID: ocds-kuma6s-136661 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-136661) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-136661.json) ## Summary Hafod Housing Association, based in Cardiff, has initiated a procurement process entitled "Provision of Finance Management System" in the goods category, specifically targeting the implementation and integration of a new financial management solution. With the procurement method identified as an open procedure, the most recent dates of the award phase were on 25 July 2024, with the tender initially active as of 21 November 2023. The primary focus is on integrating the new system with existing housing systems and improving overall reporting and automation processes. The location for delivery is specified within the UKL22 region, underpinning the digital strategy of Hafod Housing Association through a Software as a Service (SaaS) model. This procurement tender opens substantial growth opportunities for businesses specialising in financial management systems, particularly those experienced in cloud-based solutions and capable of integrating seamlessly with other housing systems. Companies that can offer improved reporting capabilities, automation features, and enhanced purchase-to-pay processes stand to benefit. Hafod Housing's emphasis on streamlined systems landscapes makes this tender particularly suitable for medium to large enterprises specialising in comprehensive digital financial solutions and automation technologies. ## Notice The scope of this tender is to review proposals for the Provision and implementation of a Finance Management System. ### Lot Information Lot 1 Hafod are seeking a more streamlined systems landscape, where we rely less on point solutions and multiple integrations between various systems which prove to be cumbersome for colleagues. We require a new Finance Management System to better support our care and support colleagues, as well as housing. Hafod has adopted a cloud first approach to our technology platforms and as such as seeking a Software as a Service (SaaS) finance system as part of our tender. This approach is clearly outlined in our Digital Strategy. The key deliverables for this project are: -Implementation of a financial management system. -Seamless/improved integration with our new Housing System to support the flow of data between systems. -Improved reporting capabilities for better insight on our data. -A system that will better support our Care and Support teams. -An improved Purchase to Pay (P2P) experience for colleagues. -Increased opportunities for automation to reduce manual, repetitive tasks. -Improved processes, supported by a new system. Renewal: 3 x up to 2 year periods ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=136661 | | Notice type | OJEU - F3 - Contract Award Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 7 Aug 2024 | | Submission deadline | 12 Jan 2024 | | Future notice date | Not specified | | Award date | 25 Jul 2024 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £820,916 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | HAFOD HOUSING ASSOCIATION | | Locality | CARDIFF | | Post town | Cardiff | | Postcode | N/A | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Vale of Glamorgan | | Electoral ward | Wenvoe | | Westminster constituency | Vale of Glamorgan | | Delivery location | TLL22 Cardiff and Vale of Glamorgan | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | CIVICA | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48442000 - Financial systems software package - 48610000 - Database systems - 48625000 - Open systems operating systems - 48627000 - Real-time operating system software package - 48780000 - System, storage and content management software package - 48781000 - System management software package - 48810000 - Information systems - 72250000 - System and support services - 72253200 - Systems support services ## Release History - 7 Aug 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=136661 - 21 Nov 2023 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=136661 ## Documents - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=NOV458010 Provision of Finance Management System - The scope of this tender is to review proposals for the Provision and implementation of a Finance Management System. - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=AUG486974 Provision of Finance Management System - The scope of this tender is to review proposals for the Provision and implementation of a Finance Management System. ## Notice URLs - https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-136661 - https://etenderwales.bravosolution.co.uk/ - https://etenderwales.bravosolution.co.uk/web/login.shtml - https://www.hafod.org.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-136661. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-136661.json.