--- title: "Payments Distribution Bank Reconciliation System" ocid: "ocds-kuma6s-137568" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-137568" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-137568.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-137568.json" source: "Sell2Wales" current_stage: "Planning" buyer: "WREXHAM COUNTY BOROUGH COUNCIL" published: "2023-12-22" --- # Payments Distribution Bank Reconciliation System Buyer: WREXHAM COUNTY BOROUGH COUNCIL Current stage: Planning OCID: ocds-kuma6s-137568 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-137568) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-137568.json) ## Summary The Wrexham County Borough Council has initiated a tender process for the provision of a Payments Distribution Bank Reconciliation System. The Council is seeking proposals from suppliers for a system compliant with PCI DSS standards and able to support various payment options, Welsh language integration, and automated reconciliation functionalities. The deadline for submitting an overview of solutions to the Category Manager is 31st January 2024. The tender aims to engage the market for future procurement decisions. This opportunity presents potential growth for businesses proficient in financial and insurance services, particularly those offering innovative payment solutions and back-office systems. Companies with expertise in system integration, compliance with payment regulations, and configurable reporting tools would be well-suited to compete in this procurement stage. The tender invites suppliers to propose solutions that align with the Council's requirements for a comprehensive payment and distribution system, providing opportunities for market engagement and potential future partnerships. ## Notice BackgroundThis Prior Information Notice (PIN) is to signal an intention to engage with the market.Wrexham council are seeking proposals from suitably qualified suppliers for the provision of a fully hosted, browser based, PCI DSS compliant payments and back office system including cash receipting, distribution and bank reconciliation, compatible with Microsoft Edge and able to interoperate with other IT systems working fully in accordance with applicable regulations, maintained as required by the supplier.The proposals submitted will be considered for market engagement purposes only and provide Wrexham County Borough Council with relevant information to enable an analysis of appropriate options available. This will be used to inform any future procurement process relating to this function.The supplier must include and be able to provide a system which is able to meet the following essential minimum requirements.SpecificationPayments must include:* Multiple payment options and channels. Minimum requirement to support cash and cheque processing and banking, major credit and debit cards, PayPal, with progression available for Apple Pay, Google Pay and Open Banking* Welsh language and WCAG compliant public facing payment portal with ability to integrate seamlessly with a variety of third party applications* WCAG complaint staff platform with pre-approved integrations to various telephony providers and PCI approved mid call solution as standard* Welsh language compliant Automated Telephone Payment line facilitating a number of council payments available 24/7Distribution requirements:* Flexible system build to allow for various import and export styles in multiple formats i.e. .csv and .txt to allow multiple interfaces with internal and external applications* Automated scheduler tailorable to suitBank reconciliation:* Fully integrated with the flexibility to allow for a range of different import and export formats* Customisable reporting tool* Bulk automatic reconciliation with the ability to enter manual adjustments.Other functionality:* General system maintenance to manage set up and configuration of system, users, templates, account types, payment methods* Innovative reporting functionality tailorable to deliver various system reports* E-returns tailorable to suitResponsesWrexham CBC is not bound to accept any proposals submitted by suppliers and is not liable for any costs incurred as a result of suppliers engaging with this process. This early market engagement exercise does not guarantee that a procurement will take place and Wrexham CBC reserves the right to defer from any procurement entirely.NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=137568. ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=137568 | | Notice type | S2W Notice - Website Prior Information Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 22 Dec 2023 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Not specified | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WREXHAM COUNTY BOROUGH COUNCIL | | Locality | WREXHAM | | Post town | Llandudno | | Postcode | LL11 1AR | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL3 North Wales | | ITL 3 | TLL34 Flintshire and Wrexham | | Local authority | Wrexham | | Electoral ward | Grosvenor | | Westminster constituency | Wrexham | | Delivery location | Not specified | ## CPV Codes ### Divisions - 66 - Financial and insurance services ### Codes - 66000000 - Financial and insurance services ## Release History - 22 Dec 2023 at 10:54 - Planning - S2W Notice - Website Prior Information Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=137568 ## Notice URLs - https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=137568 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-137568. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-137568.json.