---
title: "Pen-y-Fai Grounds and Playing Field Maintenance Contract"
ocid: "ocds-kuma6s-138284"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-138284"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-138284.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-138284.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "CYNGOR CYMUNED CASTELLNEWYDD UWCH / NEWCASTLE HIGHER COMMUNITY COUNCIL"
published: "2024-06-04"
---

# Pen-y-Fai Grounds and Playing Field Maintenance Contract

Buyer: CYNGOR CYMUNED CASTELLNEWYDD UWCH / NEWCASTLE HIGHER COMMUNITY COUNCIL  
Current stage: Award  
OCID: ocds-kuma6s-138284

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## Summary

The Newcastle Higher Community Council has issued a tender for the Pen-y-Fai Grounds and Playing Field Maintenance Contract in Bridgend County Borough. The procurement involves providing grounds maintenance services for a community space, including grass cutting, litter picking, and hedge maintenance. The submission deadline for proposals is 7th February 2023, with the contract awarded by 14th February 2024. The first cut is scheduled for the week commencing 1st April, and the contract is expected to end on 31st March 2026.

This tender provides business growth opportunities for companies specializing in grounds maintenance services within the recreational, cultural, and sporting services category. Businesses with experience in horticultural practices, equipment ownership, and park maintenance schedules are well-suited to compete. Interested businesses should submit detailed proposals addressing qualifications, work examples, and compliance requirements to the Newcastle Higher Community Council before the submission deadline.

## Notice

Request for quotationNHCC (Newcastle Higher Community Council) is a small Community Council covering the villages of Aberkenfig and Pen-y-fai in Bridgend County Borough.The Council has taken on the lease of the green spaces within Pen y Fai, locally known as 'The Pheasant Field', which is the green community space surrounded by hedgerow and trees. It is used regularly by the community for dog walking, and during the spring and summer months, young people's soccer sessions are run on the field.The field also hosts a number of village events throughout the year.LocationChurch Rd, Pen-y-fai, Bridgend CF31 4LYGrounds MaintenanceThe overall purpose is to provide a clean, tidy and well-maintained grounds that reflects good horticultural and environmental practices. All work shall consequently be carried out and timed in such a way as to leave the site in a well maintained, safe and tidy condition at all times.The council require that there be up to 22 cuts per annum, likely to be during the months March - November.March, April, May, September & October would require 1 cut per fortnightJune, July, August would require 1 cut per week.There will also be a need to cut hedges surrounding the inside of the Field at least once per annum.Request for quote (RFQ)You are asked to submit a quote with itemized costings for the necessary work to be undertaken to deliver the contract. Your proposal should include:* Details of qualifications and experience* Examples of previous /similar work and/or references* Note equipment owned and/or available* Detail any Licenses you hold for equipment / machinery usage and any product licenses* Confirmation you undertake and will provide risk assessments and method statements* Detail of what your suggested parks and woodland maintenance schedule will cover.1. PHEASANT FIELDPlease provide :* Detail of what your suggested maintenance schedule.* Cost for annual contract of up to 22 grass cuts and litter picking simultaneously for an area of 1.8 acres.* 1 internal hedgerow maintenance per annum* Cost per grass cut and litter picking (if we need additional)* Cost per hedgerow maintenance (if we need additional)2.Penalties for unsatisfactory workThe Council reserves the right to deduct a penalty of 10% to 25% of the overall costs if work is not to the satisfaction of the Council.Timeline / Deadlines:Submission of proposal by the: 7th February 2023Contract Awarded for Pheasant Field Soon After the 14th February 2024First Cut to be completed on Pheasant Field Week commencing 1st AprilContract to end 31st March 2026Please provide the following information with your response:* Company name and Registration number where applicable* Contact name, email, phone number and address* VAT registration Number if applicable* Confirmation of Public liability insuranceSubmission of proposalFor any queries, please contact Harris Ston, Clerk & RFOAll quotations should be received by the 7th February 2024 and submitted via Sell2Wales or where not possible, directly with the Clerk: clerknewcastlehighercc@gmail.comAny queries should be directed to the Clerk on the information provided above.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=138284 |
| Notice type | S2W Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Jun 2024 |
| Submission deadline | 9 Feb 2024 |
| Future notice date | Not specified |
| Award date | 27 Feb 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Not specified |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CYNGOR CYMUNED CASTELLNEWYDD UWCH / NEWCASTLE HIGHER COMMUNITY COUNCIL |
| Locality | BRIDGEND |
| Post town | Cardiff |
| Postcode | CF31 4WB |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL51 Central Valleys and Bridgend |
| Local authority | Bridgend |
| Electoral ward | Bridgend Central |
| Westminster constituency | Bridgend |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | BRIDGESIDE LANDSCAPES |

## CPV Codes

### Divisions

- 92 - Recreational, cultural and sporting services

### Codes

- 92000000 - Recreational, cultural and sporting services

## Release History

- 4 Jun 2024 at 08:49 - Award - S2W Notice - Website Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=138284
- 23 Jan 2024 at 16:48 - Tender - S2W Notice - Website Invitation to Tender Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=138284

## Notice URLs

- http://sell2wales.gov.wales
- http://www.bridgesidelandscapes.co.uk
- https://www.newcastlehighercc.wales/NHCC/contact-us

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-138284. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-138284.json.