---
title: "Aberkenfig Square and Woodland Contract"
ocid: "ocds-kuma6s-138326"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-138326"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-138326.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-138326.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "CYNGOR CYMUNED CASTELLNEWYDD UWCH / NEWCASTLE HIGHER COMMUNITY COUNCIL"
published: "2024-06-04"
---

# Aberkenfig Square and Woodland Contract

Buyer: CYNGOR CYMUNED CASTELLNEWYDD UWCH / NEWCASTLE HIGHER COMMUNITY COUNCIL  
Current stage: Award  
OCID: ocds-kuma6s-138326

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## Summary

The public procurement contracting process involves the Cyngor Cymuned Castellnewydd Uwch / Newcastle Higher Community Council acting as the buyer, initiating a tender for the "Aberkenfig Square and Woodland Contract" in the repair and maintenance services category. This contract entails grounds maintenance for the Aberkenfig Woodland and Aberkenfig Square, requiring vendors to provide quotes by the 7th February 2024. The procurement method employed is limited, with the tender period ending on 9th February 2024.

This tender offers opportunities for businesses specializing in grounds maintenance services to compete for a contract with the Cyngor Cymuned Castellnewydd Uwch / Newcastle Higher Community Council. Suitable businesses should have experience in horticultural practices, grounds maintenance, and environmental care. Vendors must be prepared to undertake regular site visits, seasonal maintenance tasks, and uphold safety standards. Furthermore, businesses must ensure timely submission of detailed proposals outlining their qualifications, equipment, and pricing structures to be considered for this opportunity.

## Notice

NHCC (Newcastle Higher Community Council) is a small Community Council covering the villages of Aberkenfig and Pen-y-fai in Bridgend County Borough.Locally known as 'Aberkenfig Woodland', it is the community woodland space surrounded by hedgerow and trees. It is used regularly by the community for dog walking, and young adults for walks.The field and accompanying car park is leased from Bridgend County Borough CouncilGrounds MaintenanceThe overall purpose is to provide a clean, tidy and well-maintained grounds that reflects good horticultural and environmental practices. All work shall consequently be carried out and timed in such a way as to leave the site in a well maintained, safe and tidy condition at all times.We are expecting that there may be several visits per annum, likely to be during the months April - March. There will also be a need to cut hedges surrounding the main entrance to the woodland at least once per annum and .Request for quote (RFQ)You are asked to submit a quote with itemized costings for the necessary work to be undertaken to deliver the contract. Your proposal should include:* Details of qualifications and experience* Examples of previous /similar work and/or references* Note equipment owned and/or available.* Detail any Licenses you hold for equipment / machinery usage and any product licenses.* Confirmation you undertake and will provide risk assessments and method statements.* Detail of what your suggested parks and woodland maintenance schedule will cover.1. Aberkenfig Woodland 'One off' Clean upPlease provide:* Detail of what your suggested clean up schedule* Cost for a 'one off' clean up of the community garden and entrance, surrounding hedgerows, path toward the woodland walk and clearing of the woodland paths to ensure ease of access.* Cutting of a small patch of grassed area situated at the entrance to the woodland.* Removal of all waste, litter and cuttings in the area during work.* General clean up of the paths, to include cutting back of brambles, trees, weeds and foliage.* General tidy and maintenance of the community garden area.2. Aberkenfig Woodland Ongoing Maintenance ContractPlease provide:* Detail of what your suggested maintenance schedule.* Cost for annual contract with a number of visits to the woodland per year. Highlighting the summer months where more regular maintenance may be needed.* Cutting of a small patch of grassed area situated at the entrance to the woodland* Litter picking across the whole area of 2.14 acres.* Regular inspection during winter months to ensure pathways are kept clear and safe.* General maintenance of the paths, to include cutting back of brambles, trees, weeds and foliage.* General tidy and maintenance of the community garden area.* 1 hedgerow maintenance per annum* Cost per grass cut and litter picking (if we need additional to 13 per annum)* Cost per hedgerow maintenance (if we need additional to 1 per annum)3. Aberkenfig square 'one off clean up'Please provide:* One off tidy up of the square, to include the tree, fence row and around the monument, ensuring debris, weeds and overgrown foliage is all cut back and treated. Please provide itemized cost for this (One off tidy up to be completed by March 10th)4. Aberkenfig square Ongoing Maintenance ContractPlease provide:* Dig out of the raised bed at Aberkenfig Square and treatment of area. Replanting of the raised bed with fresh soil by April 1st: Please provide itemized cost for this* Planting of new bedding plants and greenery (Plants to be provided to contractor by the council) to be completed latest end of April. Please provide itemized cost for this* Regular visits (at least once per month) to carry out weeding, cleaning of debris, cutting back foliage and brambles.Please provide the following information with your response:* Company name and Registration number where applicable* Contact name, email, phone number and address* VAT registration Number if applicable* Confirmation of Public liability insuranceSubmission of proposalFor any queries, please contact Harris Ston, Clerk & RFOAll quotations should be received by the 7th February 2024 and submitted via Sell2Wales or where not possible, directly with the Clerk: clerknewcastlehighercc@gmail.comAny queries should be directed to the Clerk on the information provided above.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=138326 |
| Notice type | S2W Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Jun 2024 |
| Submission deadline | 9 Feb 2024 |
| Future notice date | Not specified |
| Award date | 27 Feb 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £1,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Not specified |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CYNGOR CYMUNED CASTELLNEWYDD UWCH / NEWCASTLE HIGHER COMMUNITY COUNCIL |
| Locality | BRIDGEND |
| Post town | Cardiff |
| Postcode | CF31 4WB |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL51 Central Valleys and Bridgend |
| Local authority | Bridgend |
| Electoral ward | Bridgend Central |
| Westminster constituency | Bridgend |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | JAMES BAYLISS PROPERTY AND AUTO CARE SERVICES |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50000000 - Repair and maintenance services

## Release History

- 4 Jun 2024 at 08:49 - Award - S2W Notice - Website Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=138326
- 4 Jun 2024 at 08:49 - Award - S2W Notice - Website Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=138326
- 23 Jan 2024 at 16:49 - Tender - S2W Notice - Website Invitation to Tender Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=138326

## Documents

- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=JAN464401&idx=1
  23rd January 2024 - Tender

## Notice URLs

- http://sell2wales.gov.wales
- http://www.jamesbayliss.cymru
- https://www.newcastlehighercc.wales/NHCC/contact-us

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-138326. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-138326.json.