--- title: "Education Management Information Solution (EMIS)" ocid: "ocds-kuma6s-138368" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-138368" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-138368.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-138368.json" source: "Sell2Wales" current_stage: "Planning" buyer: "CAERPHILLY CBC" published: "2024-02-16" --- # Education Management Information Solution (EMIS) Buyer: CAERPHILLY CBC Current stage: Planning OCID: ocds-kuma6s-138368 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-138368) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-138368.json) ## Summary The Caerphilly County Borough Council is planning a tender for an Education Management Information Solution (EMIS). The purpose is to engage with the market for a solution that integrates with existing council software, supports data import, has cloud hosting, and provides various portal facilities. Interested parties must submit expressions of interest by 1st March 2024. The tender can create business growth opportunities for companies specialising in educational technology and software development. The procurement stage is currently at the planning phase, with a future notice date set for 1st April 2024. The tender is specific to the education sector, with delivery locations within Caerphilly County Borough Council. The Caerphilly CBC is the buying organisation for this tender, and they are seeking a solution that meets a comprehensive list of requirements outlined in the tender description. Businesses adept in developing custom software solutions for educational purposes would be well-suited to compete for this tender. ## Notice The Purpose of the Prior Information Notice (PIN) is to advise and engage with the Market for an Education Management Information Solution for Caerphilly County Borough Council. ### Lot Information Lot 1 The Council is seeking to engage with and carry pre market engagement for an Education Management Information Solution to meet the following requirements:- Supports integration or import of data from existing council and LA software including IDP files, SIMS (and other school MIS systems) and inter-authority Admission files Is cloud hosted Ability to integrate securely with each individual authorities 'customer account' using Single Sign on Solution Integrates with Microsoft 365 applications The ability to automate archiving and deletion of records for data protection requirements Portal facility for parents/guardians to apply for school & early years' applications places, transport, FSM Portal facility with schools for sharing information and managing processes such as exclusions. GIS Functionality for Admissions processes Ability to design portals for seamless transition and branding from LA website to the application portals for Admissions, Transport and FSM - English and Welsh requirements. Portal for schools/childcare providers to view data relating to their pupils The facility to record multiple services providing support/interventions to young people. Link to an appropriate mapping solution to view locations and routes on maps Within the software the following functionality is also required: Fully bilingual (Welsh) Accessible from a range of devices Send alerts/emails to users Facility for users to generate reports Send emails/alerts to portal users Full auditing facility Import data in a range of formats Export data in a range of formats Automatically calculate distances using GIS Automatically rank pupils in order of eligibility criteria for school places Link seamlessly with other systems e.g. Social care systems if required Test and Live environments Automatically rank pupils by a range predetermined criteria Ability to customise/adapt portal to each Authorities own specification Ability to restrict grant access to data on a granular level Import bilingual address files and validate addresses The above requirements are only an outline of requirements and will be defined prior to going to market This notice is not a call for competition, its a Prior information notice for expression of interests from the market to commence market engagement ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=138368 | | Notice type | OJEU - F1 - Prior Information Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 16 Feb 2024 | | Submission deadline | Not specified | | Future notice date | 1 Apr 2024 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CAERPHILLY CBC | | Locality | HENGOED | | Post town | Cardiff | | Postcode | CF82 7RG | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL53 Gwent Valleys | | Local authority | Caerphilly | | Electoral ward | Maesycwmmer | | Westminster constituency | Caerphilly | | Delivery location | TLL16 Gwent Valleys | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 72212190 - Educational software development services ## Release History - 16 Feb 2024 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=138368 ## Documents - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=FEB467538 Education Management Information Solution (EMIS) - The Purpose of the Prior Information Notice (PIN) is to advise and engage with the Market for an Education Management Information Solution for Caerphilly County Borough Council. ## Notice URLs - http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=138368 - https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-138368 - https://supplierlive.proactisp2p.com/account/login - https://www.caerphilly.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-138368. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-138368.json.