--- title: "Medical Workforce Electronic Systems" ocid: "ocds-kuma6s-138962" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-138962" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-138962.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-138962.json" source: "Sell2Wales" current_stage: "Award" buyer: "NHS WALES SHARED SERVICES PARTNERSHIP" published: "2024-12-11" --- # Medical Workforce Electronic Systems Buyer: NHS WALES SHARED SERVICES PARTNERSHIP Current stage: Award OCID: ocds-kuma6s-138962 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-138962) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-138962.json) ## Summary The NHS Wales Shared Services Partnership, acting on behalf of the Cardiff and Vale University Local Health Board, has launched a tender for a Medical Workforce Electronic System aimed at optimising medical and dental workforce management. This open procedure tender, classified under the health industry category (CPV code 72222200), is located in Cardiff, Wales. The procurement stage is active, with the tender period ending on 17 April 2024. The value of the contract is estimated at £900,000, and the system must support live staff level data, enhancing capacity and demand planning for the Health Board. The anticipated contract duration is 2520 days with an option to extend for up to 24 months at the Health Board's discretion. This tender presents significant growth opportunities for businesses experienced in developing comprehensive electronic workforce systems. Ideal candidates would be those that can provide solutions allowing real-time coordination, rostering for all clinician levels, leave booking, compliance with various regulations, and integration with existing internal and external systems such as the Electronic Staff Record (ESR). Companies with a background in cloud-based solutions, flexible system designs, and those capable of implementing AI-driven features for automated rostering will find this tender particularly suitable. Engaging in this project offers the chance to form strategic partnerships with the NHS and contribute to improving healthcare service delivery in Wales. ## Notice NHS Wales Shared Services Partnership (NWSSP), hosted by Velindre NHS Trust are acting on behalf of Cardiff and Vale University Local Health Board who require a Medical Workforce Electronic System. The Health Board's Workforce team have a vision of an aligned medical and dental workforce to the right place, at right time to deliver the best quality service for the patients in the most cost effective manner. In order to achieve this vision, there is an aim to support capacity and demand planning of medical workforce through live staff level data which will provide a transparent picture of the Health Board's real time medical capacity. ### Lot Information Lot 1 The Health Board require a Medical and Dental Workforce Electronic System that can sustain the size of the Health Board and provides some if not all (but not limited to) the following criteria/functions; a) allows live Health Board wide coordination of the workforce and real time changes to rota b) roster for both junior and senior clinicians c) allows rota of all on-calls, post on-call, ward cover and hot weeks d) flexible system that can include outpatients, theatres and other elective activity e) simple to complete f) allows for record swaps (either via a coordinator or directly by clinicians) g) direct click through to contact details for the clinicians so that they can be called on their mobile and other devices h) able to book all types of leave and able to highlight potential clashes or lack of cover in advance i) incorporates rules including WTD, excessive hours, shifts patterns etc. j) links with entire workforce which includes substantive to bank workforce k) dedicated app l) Links to internal system for example, Electronic Staff Record (ESR) m) interacts with job plans on external systems that are utilised by the Health Board n) interacts with claim forms for extra shifts o) capacity to access hospital pathways or interoperability with a hospital pathways app p) access to Health Board wide rota q) cloud based system accessible on both PC as well as ipad r) reports are included or configurable to extract data to provide KPI's. s) ability to configure different user accounts/profiles and and levels of access/roles t) potential ability for the rostering system to use AI and current algorithmic technology to 'auto design' rotas based on pre-set departmental or organisations principles with minimal human intervention or manipulation with the ability for automated rostering requests and swap processing." u) Open source format API for example, the ability to link in with existing and future IT interfaces particularly the NDR (National Data Resource) which would enable future workforce and healthcare research and digital improvement. It should also be noted that the Health Board must maintain full control over all data inputted into any rostering system in light of GDPR considerations and restrictions will be required on the ability of any provider to use rota and personal data or the sharing of such data with third parties. Renewal: Within the 84 months stated above, there is an option to extend for up to twenty four months at the Health Board's sole discretion. ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=138962 | | Notice type | OJEU - F3 - Contract Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 11 Dec 2024 | | Submission deadline | 17 Apr 2024 | | Future notice date | Not specified | | Award date | 11 Dec 2024 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £900,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Cancelled | | Lots status | Cancelled | | Awards status | Unsuccessful | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP | | Locality | CARDIFF | | Post town | Cardiff | | Postcode | CF14 4HH | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL4 Mid and South West Wales | | ITL 3 | TLL42 South West Wales | | Local authority | Carmarthenshire | | Electoral ward | Carmarthen Town West | | Westminster constituency | Caerfyrddin | | Delivery location | TLL22 Cardiff and Vale of Glamorgan | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72222200 - Information systems or technology planning services ## Release History - 11 Dec 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=138962 - 18 Mar 2024 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=138962 ## Documents - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAR471183 Medical Workforce Electronic Systems - NHS Wales Shared Services Partnership (NWSSP), hosted by Velindre NHS Trust are acting on behalf of Cardiff and Vale University Local Health Board who require a Medical Workforce Electronic System. The Health Board's Workforce team have a vision of an aligned medical and dental workforce to the right place, at right time to deliver the best quality service for the patients in the most cost effective manner. In order to achieve this vision, there is an aim to support capacity and demand planning of medical workforce through live staff level data which will provide a transparent picture of the Health Board's real time medical capacity. - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=DEC496100 Medical Workforce Electronic Systems - NHS Wales Shared Services Partnership (NWSSP), hosted by Velindre NHS Trust are acting on behalf of Cardiff and Vale University Local Health Board who require a Medical Workforce Electronic System. The Health Board's Workforce team have a vision of an aligned medical and dental workforce to the right place, at right time to deliver the best quality service for the patients in the most cost effective manner. In order to achieve this vision, there is an aim to support capacity and demand planning of medical workforce through live staff level data which will provide a transparent picture of the Health Board's real time medical capacity. ## Notice URLs - http://nwssp.nhs.wales/ourservices/procurement-services/ - https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-138962 - https://www.etenderwales.bravosolution.co.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-138962. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-138962.json.