---
title: "Fit-out of three community libraries in the county of Conwy"
ocid: "ocds-kuma6s-139887"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-139887"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-139887.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-139887.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "FRIENDS OF LLANFAIRFECHAN COMMUNITY LIBRARY"
published: "2024-04-16"
---

# Fit-out of three community libraries in the county of Conwy

Buyer: FRIENDS OF LLANFAIRFECHAN COMMUNITY LIBRARY  
Current stage: Award  
OCID: ocds-kuma6s-139887

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## Summary

The Friends of Llanfairfechan Community Library is seeking a supplier to undertake the fit-out of three community libraries in Conwy. This opportunity falls under the goods category and aims to create accessible library spaces featuring modern facilities and age-friendly environments. The procurement is currently in the award stage, with the contract signed on April 10, 2024. The project involves the design, manufacture, and fitting out of the libraries at Uwchaled, Llanfairfechan, and Kinmel Bay, with a focus on promoting reader engagement and community inclusion.

This tender for the fit-out of community libraries presents an opportunity for businesses in the furniture industry, specifically those involved in office furniture and furnishings. Suppliers capable of delivering innovative shelving solutions, furniture design, and ICT facilities aligned with DDA principles are well-suited to compete. The procurement method is open, and interested suppliers should submit bids by the tender period end date of April 5, 2024. The successful bid will be assessed based on project-specific information quality and tender price, offering a platform for businesses to showcase their expertise in creating modern, engaging library spaces.

## Notice

Friends of Llanfairfechan Community Library (the Group) wishes to appoint a suitable Supplier (the 'Supplier(s)') to design, manufacture and fit-out three community libraries as part of a UK Shared Prosperity Fund project, New Chapters.The three community libraries are located at Uwchaled (Cerrigydrudion), Llanfairfechan and Kinmel Bay.AimsThe aims of this project are to create accessible and inclusive community library spaces by using:New mobile shelving that promotes a reader-centred library experience;Dedicated public access computers and space to use free wifi wherecustomers can remotely connect to other council services and otheragencies;Contemporary, comfortable seating that promotes browsing, socialisingand relaxation; andAn age-friendly space that promotes intergenerational activity andsocial inclusion.RequirementsThe layout of shelving will need to ensure that there are good sightlines and will need to allow adequate congregation and circulation space for other building users and visitors. The libraries are multi-use spaces and all shelving must be light to move, mobile and easily reconfigured to allow for other events. Flexibility of use within these spaces is critical to the success of each scheme due to their multiple uses.The Design BriefThe brief is for a fresh, clean design that makes the most of natural light, and has a modern feel. The design scheme should achieve a relaxing and welcoming environment that promotes reader development and which is consistent with the principles and approach taken in other Conwy County libraries. The information below sets out the client's preferences for design elements, which are summarised in the table below.ShelvingShelving on the floor of the library should be low level and be easily moveable to maximise use of the space for activities.Shelving must be fit for purpose, to enable and maximise the potential for stock promotion and reader engagement. Flexible and moveable shelving is required suitable for the range and diversity of collections in terms of size, format and intended audience.Shelving that is of good quality, is durable, flexible, and allows face on display, and can accommodate a range of stock sizes and formats e.g. oversize books, MP3, CDs will be required. The contractor should cost for signage headers and acrylics for on-shelf display for all shelving. People flow should be smooth and intuitive.DDA principles should be integral to all aspects of design. The design and layout should maximise space to meet the challenges of facilitating the multitude of services delivered. Shelving should be designed to allow maximum potential for stock promotion and should include all necessary equipment/parts for adaptation and configuration and include shelf supports/book supports/shelf ends.Categorisation of stock, rather than Dewey order will be used to engage readers.Children and Young People's areaThe children's area should be as spacious as possible and include bright and welcoming furnishings with comfortable seating and floor areas. The design of the area should reference local stories and include a focus feature where possible. A strong emphasis should be placed on encouraging play using a range of engaging elements. There should be a low table included with seating for young children to use.ICTThe Community Libraries are accessed by multiple service users, external training providers and visitors and the client is committed to promoting digital inclusion. There will be WiFi throughout the building, so the design of the library should be for comfortable and relaxing seating to facilitate WiFi use.An allowance should be made for computer tables with seating for PCs / laptops, including cable management, as well as space and power sockets for bring your own devices. All ICT furniture should take account of DDA requirements, cabling requirements and user privacy and the supplier should liaise closely with Conwy CBC IT Service.A self-service desk-top kiosk will be supplied by the customer.Other library featuresThe supplier should cost for the following in all three libraries;One split-level counter allowing space for one work station and 2 PCs, one phone, storage cupboard.An infrared battery-operated People Counter at the libraries' entrance.Additional requirementsThe library will also contain* Comfortable seating and tables amongst the bookshelves.* To achieve maximum potential of the new design and layout, staff and volunteer training should be incorporated to embed Reader Development principles.QualityLibrary shelving should meet the following quality specification:-Innovative in design giving a modern, contemporary feel to the library and providing a very real wow factor.-Made in laminate and not metal to achieve the required shapes in the layout.-Strong and durable materials with at least 25mm MDF (not MFC) for bookcase structure and 18mm MDF for tops, ends and shelves.-Customised wedges and infills to join bookcases into specific shapes in the layout.-Fully adjustable shelves which offer flexibility in display of stock and can be changed quickly and easily as required.-Angled shelves so books are tipped towards the eyeline of the viewer standing in front.-Shelving units should have backs supplied to prevent stock falling behind units and for easy merchandising of stock.-Integral bottom shelf supports for all fiction areas, ensuring smaller books are brought to the front of the shelf.-Exposed edges must be edge-banded in matching ABS edging 2mm thick.-Available in a range of heights and widths with the ability to fit custom widths to maximise specific spaces.-Customisable for retail-style display walls with graphic lightboxes (including cable management), magazine and leaflet display.-Integrated guiding with holders for easily changeable graphic headers.-All shelving must be guaranteed for 10 years against manufacturing defects.A fully fitted and finished look is required. Shelves and desks must be safely attached to walls and all fixed unitary should be scribed to walls and floors, including scribing into corners and around obstacles. All voids and corners must be infilled, tops must be covered to the walls leaving no gaps which are unsightly and difficult to clean.All shelving should allow for adequate customer circulation that is DDA Compliant.To achieve maximum potential of the new design and layout, staff and volunteer training should be incorporated to embed Reader Development principles.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=139887 |
| Notice type | S2W Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 16 Apr 2024 |
| Submission deadline | 5 Apr 2024 |
| Future notice date | Not specified |
| Award date | 10 Apr 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Not specified |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FRIENDS OF LLANFAIRFECHAN COMMUNITY LIBRARY |
| Locality | LLANFAIRFECHAN |
| Post town | Llandudno |
| Postcode | LL33 0AA |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL3 North Wales |
| ITL 3 | TLL33 Conwy and Denbighshire |
| Local authority | Conwy |
| Electoral ward | Bryn |
| Westminster constituency | Bangor Aberconwy |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | OPENING THE BOOK |

## CPV Codes

### Divisions

- 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

### Codes

- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

## Release History

- 16 Apr 2024 at 11:05 - Award - S2W Notice - Website Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=139887
- 13 Mar 2024 at 08:43 - Tender - S2W Notice - Website Invitation to Tender Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=139887

## Documents

- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=MAR470357&idx=1
  13th March 2024 - Invitation to Tender

## Notice URLs

- https://www.openingthebook.com
- https://www.sell2wales.gov.wales

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-139887. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-139887.json.