--- title: "BAF24018 - IBS Replacement" ocid: "ocds-kuma6s-140318" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-140318" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-140318.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-140318.json" source: "Sell2Wales" current_stage: "Planning" buyer: "BARCUD SHARED SERVICES" published: "2024-03-28" --- # BAF24018 - IBS Replacement Buyer: BARCUD SHARED SERVICES Current stage: Planning OCID: ocds-kuma6s-140318 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-140318) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-140318.json) ## Summary The Barcud Shared Services organisation based in Cardiff has initiated a tendering process for the procurement of a new cloud-based system to replace their existing on-premise housing management platform, known as BAF24018 - IBS Replacement. This system is designed to streamline property management, repairs, maintenance, asset management, compliance reporting, and data analysis for social housing properties. The procurement falls under the 'services' category and includes additional classifications related to software packages, facilities management, IT software, and accommodation management. This tender presents an opportunity for software companies specialising in housing management systems, IT software development services, and software development services to compete for the contract. Businesses with expertise in software packages, facilities management, and accommodation management can leverage their capabilities to provide solutions that align with Barcud Shared Services' requirements. The procurement process is currently in the planning stage and businesses interested in this opportunity should visit the Sell2Wales website for further details and registration. ## Notice We are looking to replace our existing on-premise housing management platform with a new cloud based system.The existing Capita system is designed to streamline and manage various aspects of housing management. Its primary purpose is to facilitate the management of social housing properties and their related services efficiently. The key functionalities and uses are:* Property Management: The system helps manage our property portfolio effectively. This includes tracking property details, maintenance schedules, and occupancy status.* Repairs and Maintenance: The system helps schedule and track repairs and maintenance tasks for properties, ensuring timely responses to tenant requests and compliance with regulations.* Repairs Financial Management: It assists in generating financial reports, repair costings, customer recharge information, monitoring financial performance, contractor invoicing and payments, and interfaces into a standalone finance system.* Asset Management: it aids in tracking and managing assets associated with our properties, such as fixtures, fittings, and appliances.* Compliance and Regulatory Reporting: It assists in ensuring compliance with relevant regulations and standards governing social housing. The system is used to generate reports required by regulatory bodies.* Data Analysis and Reporting: The system provides tools for data analysis and reporting, enabling housing providers to gain insights into their operations, identify trends, and make informed decisions.In addition to the above the system fully integrates with our scheduling and mobile working solutions although there is a desire to move from manual to dynamic scheduling.Overall, the existing Capita system is a comprehensive solution that enables management of our housing processes by centralising and automating various tasks. It helps us to better serve our customers and stakeholders while ensuring compliance with regulatory requirements.We have a full functioning cloud-based CRM system developed in-house in Microsoft Dynamics, any replacement system will need to be either Dynamics based or able to fully integrate with a Dynamics CRM to enable seamless functionality and a single holistic view of the of the customer and the associated property information. There is a future desire to explore additional functionality through the Microsoft Power Platform, IoT, ITTT, SMART appliances/devices etc.NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=140318. ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=140318 | | Notice type | S2W Notice - Website Prior Information Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 28 Mar 2024 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Not specified | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BARCUD SHARED SERVICES | | Locality | CARDIFF | | Post town | Cardiff | | Postcode | CF24 2SA | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Cardiff | | Electoral ward | Splott | | Westminster constituency | Cardiff South and Penarth | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support - 98 - Other community, social and personal services ### Codes - 48000000 - Software package and information systems - 48420000 - Facilities management software package and software package suite - 48421000 - Facilities management software package - 48422000 - Software package suites - 48517000 - IT software package - 72212517 - IT software development services - 72262000 - Software development services - 98341100 - Accommodation management services ## Release History - 28 Mar 2024 at 14:19 - Planning - S2W Notice - Website Prior Information Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=140318 ## Notice URLs - https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=140318 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-140318. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-140318.json.