---
title: "NEQAS External Quality Assessment IT System"
ocid: "ocds-kuma6s-140492"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-140492"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-140492.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-140492.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "NWSSP"
published: "2025-12-29"
---

# NEQAS External Quality Assessment IT System

Buyer: NWSSP  
Current stage: Award  
OCID: ocds-kuma6s-140492

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## Summary

The procuring authority, NWSSP, based in Cardiff, has awarded a contract titled "NEQAS External Quality Assessment IT System" under the Health industry category. The procurement, focused on goods, relates to the supply and management of a system that supports the NEQAS service, allowing registration for schemes, test result submissions, and viewing of results via an online system. This procurement has reached the award stage, with the contract signed on 1st April 2024, and an extension effective from 1st March 2025 to 28th February 2026. The contract, following a limited procurement method without a prior call for competition, involves a transaction valued at £135,300 and services to be delivered in the UK region, specifically covering areas in Wales (UKL).

This tender offers opportunities for businesses within the IT services sector, particularly those with expertise in health-focused assessment systems. Companies aligned with service continuity and system implementation would find this contract particularly advantageous given the ongoing management requirements of the NEQAS system. The procurement method adopted indicates a tighter selection process, suggesting that SMEs like Naqoda Systems Limited, an already involved supplier, may have an edge due to the niche nature of the services. The focus on extending rather than replacing the existing system reflects a strategic decision to leverage current investments, providing opportunities for businesses specialised in system support and enhancement to compete effectively.

## Notice

The EQAITS controls all aspects of WBS' NEQAS service provision. It allows customers to register for schemes, to submit test results as well as to view results, summaries and reports via an online entry system. The system also allows NEQAS to manage participant information, schemes and the distribution of samples, assess and report results as well as manage annual registration and fees/invoicing.

### Lot Information

Lot 1

Continued contract provision is required whilst a replacement system is procured. The incumbent supplier is withdrawing support for the product following the expiry of this contract.

### Procurement Information

1 With effect from 01/03/2025 the Original Agreement shall be amended as set out as follows; - The termination date shall now be extended to 28/02/2026. That is, a further 12-month extension period above the provision contained within the original contract. - The service charges for the annual period shall be 35,000.00GBP (Exc. VAT) 2 Save the amendments stated above, all other terms and conditions of the Original Agreement shall remain in full force and effect. NWSSP Procurement Services are satisfied that compliance is maintained with Reg. 72 of the Public Contract Regulations (2015) against criteria 72.1.b.i and 72.1.b.ii as: - The proposed extension and costs do not exceed 50% of the original contract value. - Indicative procurement activity has raised question marks on the affordability of procuring a new solution currently. - The procuring of a new solution would duplicate costs already incurred as a result of building/implementing the current system. Compliance is also maintained with 72.8.b as: - The result of the original procurement would not have been altered by this contract change.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=140492 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 Dec 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 1 Apr 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £135,300 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NWSSP |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF15 7QZ |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL51 Central Valleys and Bridgend |
| Local authority | Rhondda Cynon Taf |
| Electoral ward | Taff's Well |
| Westminster constituency | Cardiff North |
| Delivery location | TLL Wales |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | NAQODA SYSTEMS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 29 Dec 2025 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=140492
- 5 Apr 2024 at 00:00 - Award - OJEU - F15 - Voluntary Ex Ante Transparency Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=140492

## Documents

- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=APR473540
  NEQAS External Quality Assessment IT System - The EQAITS controls all aspects of WBS' NEQAS service provision. It allows customers to register for schemes, to submit test results as well as to view results, summaries and reports via an online entry system. The system also allows NEQAS to manage participant information, schemes and the distribution of samples, assess and report results as well as manage annual registration and fees/invoicing.
- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=DEC574843
  NEQAS External Quality Assessment IT System - The EQAITS controls all aspects of WBS' NEQAS service provision. It allows customers to register for schemes, to submit test results as well as to view results, summaries and reports via an online entry system. The system also allows NEQAS to manage participant information, schemes and the distribution of samples, assess and report results as well as manage annual registration and fees/invoicing.

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-140492

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-140492. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-140492.json.