--- title: "Research Management System" ocid: "ocds-kuma6s-140789" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-140789" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-140789.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-140789.json" source: "Sell2Wales" current_stage: "Award" buyer: "CARDIFF UNIVERSITY" published: "2024-04-18" --- # Research Management System Buyer: CARDIFF UNIVERSITY Current stage: Award OCID: ocds-kuma6s-140789 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-140789) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-140789.json) ## Summary Cardiff University, a large educational institution in Cardiff, UK, has successfully completed the procurement process for a Research Management System. The system aims to facilitate the development and management of research grant applications, covering pre-awards, contracts, ethics, and post-awards management. The university identified Worktribe as the only eligible provider through a thorough pre-market engagement process. The procurement method used was an Award procedure without prior publication of a call for competition. This tender provides an opportunity for businesses specialising in IT systems development, particularly those offering integrated solutions for research management. Companies with experience in delivering modular systems, like the one offered by Worktribe, will find this opportunity well-suited for growth. Cardiff University's preference for an integrated system highlights the importance of simplicity, cost-effectiveness, and functionality in their procurement decisions, creating a clear pathway for businesses to align their offerings with the university's requirements. ## Notice Cardiff University seeks a central IT system to support the development and management of research grant applications within an end-to-end process. The system will be required to deliver pre-awards, contracts, ethics, post awards management and enable integration of data for regular reporting. ### Lot Information Lot 1 Cardiff University seeks a central IT system to support the development and management of research grant applications within an end-to-end process. The system will be required to deliver pre-awards, contracts, ethics, post awards management and enable integration of data for regular reporting. Options: Potential other module options included within the contract including: - Opportunities - Outputs - Profiles - Impact - REF ### Procurement Information Through a pre-market engagement of vendors and comparator universities, Cardiff University have identified Worktribe as the only eligible provider of the system functionalities required. A key benefit of Worktribe is a modular system: as Cardiff University can purchase and implement individual modules to provide the functionalities required whilst providing fully integrated workflows and capability. There were two stages of pre-market engagement. Initial Pre-market engagement identified various system vendors through UCISA reports and internet searches, and a selection of vendors were invited to deliver a pre-market demonstration of their systems for pre-awards and research contracts. Attendees from across Cardiff were invited to provide area expertise. Secondly, Cardiff University approached staff in universities using some of the systems invited for pre-market demonstrations to understand the end user's view of these products. Initial pre-market engagement indicated systems vary: some systems focus on one area of activity and some systems offer a variety of activities within their systems. Pre-market engagement was critical to explore the system architecture available. Notably some universities employ separate systems and manually integrate them into a workflow: the advantage is the choice of "best of breed" systems but this required additional planning and resource to implement and maintain. The alternative is the use of integrated systems that provide multiple functionalities within one platform and fewer resources to manage. Through feedback from attendees of pre-market engagement, and modelling cost scenarios between integrated and separate systems, we determined an integrated system would be advantageous for simplicity, cost, and functionality. After identifying an integrated solution is preferable, pre-market analysis indicated: - Worktribe has a considerable market share (56% of Russell Group and 25% of the sector), - Positive reviews from Cardiff University stakeholders viewing their pre-market demonstrations - Positive feedback and views from other institutions using Worktribe. Issues with alternative systems included: - Lack of customer base - Feedback from Cardiff University stakeholders on pre-market demonstrations noted difficulties with systems - Need for additional development to integrate with Cardiff University's existing systems for finance and HR - Lack of integrated solution ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=140789 | | Notice type | OJEU - F3 - Contract Award Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Limited | | Procurement method details | Award procedure without prior publication of a call for competition | | Tender suitability | Not specified | | Awardee scale | Large, SME | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Apr 2024 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | 13 Mar 2024 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £2,916,809 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | CARDIFF UNIVERSITY | | Locality | CARDIFF | | Post town | Cardiff | | Postcode | CF24 0DE | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Cardiff | | Electoral ward | Adamsdown | | Westminster constituency | Cardiff East | | Delivery location | TLL22 Cardiff and Vale of Glamorgan | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 2 | | Supplier names | CARDIFF UNIVERSITY; WORKTRIBE | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48100000 - Industry specific software package ## Release History - 18 Apr 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=140789 ## Documents - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=APR475033 Research Management System - Cardiff University seeks a central IT system to support the development and management of research grant applications within an end-to-end process. The system will be required to deliver pre-awards, contracts, ethics, post awards management and enable integration of data for regular reporting. ## Notice URLs - http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers - https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-140789 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-140789. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-140789.json.