---
title: "Aroma Cups and Accessories"
ocid: "ocds-kuma6s-140901"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-140901"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-140901.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-140901.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)"
published: "2025-01-31"
---

# Aroma Cups and Accessories

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)  
Current stage: Award  
OCID: ocds-kuma6s-140901

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## Summary

The NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, managed a public procurement process for the Cardiff and Vale University Health Board to secure a supplier for disposable coffee cups and accessories under the title "Aroma Cups and Accessories". This process, categorised under the health industry, took place in Cardiff, UK. The procurement method was an open procedure focusing on goods, with the key award date being 13 January 2025. The process has progressed through planning and tender stages, culminating in an awarded contract valued at £750,000 to Tri-Star Packaging Supplies Ltd.

This tender provides substantial opportunities for businesses specialising in eco-friendly packaging solutions. Businesses capable of delivering sustainable, high-quality disposable coffee cups that meet rigorous health and safety standards, and offering additional services such as customisation and environmentally responsible disposal, will find promising growth prospects. The contract's emphasis on sustainability and quality assures long-term partnership potential with a major health organisation, making it particularly attractive to SMEs keen on contributing to eco-friendly initiatives within the healthcare sector.

## Notice

The Cardiff and Vale University Health Board (the Health Board) require the provision of disposable coffee cups to be used across the facilities. The purpose of this tender is to work with the successful supplier to meet the Health Board's requirements for sustainable, high-quality disposable coffee cups. Scope: Provide disposable coffee cups of various sizes and designs suitable for use in the Health Board's coffee shops and other designated areas. The scope of work includes but is not limited to: - Supplying disposable coffee cups in bulk quantities as per the Health Board's requirements. - Ensuring that the coffee cups meet all relevant health and safety standards. - Providing options for eco-friendly and sustainable coffee cup materials. - Offering customisation options for branding or labeling on the coffee cups if required. - Assisting with the disposal or recycling of used coffee cups in an environmentally responsible manner. Technical Specification: The disposable coffee cups must be leak-proof and suitable for both hot and cold beverages. Cups should be made from sustainable materials such as biodegradable paper or compostable PLA (Polylactic Acid). Capacity options should range from small (6 oz) to large (16 oz) to accommodate different serving sizes. Designs should be aesthetically pleasing and consistent with the Health Board's branding guidelines of the outlet Aroma. Lids compatible with the cups should be provided to prevent spillage and maintain beverage temperature. Delivery and Distribution: The supplier should offer timely delivery of the disposable coffee cups to various locations within the Health Board's premises. Distribution logistics should be efficient to ensure adequate stock levels are maintained at all times. Quality Assurance: The supplier must guarantee the quality and integrity of the disposable coffee cups supplied. Regular quality checks should be conducted to ensure consistency in material, construction, and performance. Any defects or issues with the coffee cups should be promptly addressed and resolved by the supplier. Environmental Consideration: Preference will be given to suppliers who offer environmentally friendly options and demonstrate a commitment to sustainability. Suppliers provided information on the environmental impact of their products and any initiatives to reduce carbon footprint. Evaluation Criteria: Proposals were evaluation based on factors such as product quality, sustainability, pricing, delivery capabilities, and supplier reliability.

### Lot Information

Lot 1

Please note additional information on this procurement: 1. The Contracting Authority reserves the right to award the contract in whole, in part or annual the tendering process and not award any contract. 2. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms. 3. The Contracting Authority will not accept completed ITT's after the stated closing date. 4. All documents to be priced (where applicable) in sterling and all payments made in sterling. 5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders. 6. Prospective suppliers should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of Cardiff and Vale University Local Health Board.

Renewal: Two year extension option - 1st September 2027 to 31st August 2029

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=140901 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 31 Jan 2025 |
| Submission deadline | 24 Jun 2024 |
| Future notice date | 22 May 2024 |
| Award date | 13 Jan 2025 |
| Contract period | 1 Sep 2024 - 31 Aug 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £400,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £750,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF15 7QZ |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL3 North Wales |
| ITL 3 | TLL33 Conwy and Denbighshire |
| Local authority | Denbighshire |
| Electoral ward | Bodelwyddan |
| Westminster constituency | Clwyd North |
| Delivery location | TLL22 Cardiff and Vale of Glamorgan |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TRI-STAR PACKAGING SUPPLIES |

## CPV Codes

### Divisions

- 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 55 - Hotel, restaurant and retail trade services

### Codes

- 39220000 - Kitchen equipment, household and domestic items and catering supplies
- 39222000 - Catering supplies
- 39222100 - Disposable catering supplies
- 39310000 - Catering equipment
- 39311000 - Light catering equipment
- 55500000 - Canteen and catering services
- 55520000 - Catering services

## Release History

- 31 Jan 2025 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=140901
- 23 May 2024 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=140901
- 22 Apr 2024 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=140901

## Documents

- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=APR475478
  Aroma Cups and Accessories - The Cardiff and Vale University Health Board (the Health Board) is seeking proposals from suppliers for the provision of disposable coffee cups to be used across its facilities. The purpose of this tender is to select a supplier who can meet the Health Board's requirements for sustainable, high-quality disposable coffee cups. Scope: The selected supplier shall provide disposable coffee cups of various sizes and designs suitable for use in the Health Board's coffee shops and other designated areas. The scope of work includes but is not limited to: Supplying disposable coffee cups in bulk quantities as per the Health Board's requirements. Ensuring that the coffee cups meet all relevant health and safety standards. Providing options for eco-friendly and sustainable coffee cup materials. Offering customisation options for branding or labeling on the coffee cups if required. Assisting with the disposal or recycling of used coffee cups in an environmentally responsible manner. Technical Specification: The disposable coffee cups must be leak-proof and suitable for both hot and cold beverages. Cups should be made from sustainable materials such as biodegradable paper or compostable PLA (Polylactic Acid). Capacity options should range from small (6 oz) to large (16 oz) to accommodate different serving sizes. Designs should be aesthetically pleasing and consistent with the Health Board's branding guidelines of the outlet Aroma. Lids compatible with the cups should be provided to prevent spillage and maintain beverage temperature. Delivery and Distribution: The supplier should offer timely delivery of the disposable coffee cups to various locations within the Health Board's premises. Distribution logistics should be efficient to ensure adequate stock levels are maintained at all times. Quality Assurance: The supplier must guarantee the quality and integrity of the disposable coffee cups supplied. Regular quality checks should be conducted to ensure consistency in material, construction, and performance. Any defects or issues with the coffee cups should be promptly addressed and resolved by the supplier. Environmental Consideration: Preference will be given to suppliers who offer environmentally friendly options and demonstrate a commitment to sustainability. Suppliers should provide information on the environmental impact of their products and any initiatives to reduce carbon footprint. Evaluation Criteria: Proposals will be evaluated based on factors such as product quality, sustainability, pricing, delivery capabilities, and supplier reliability. The Health Board reserves the right to conduct site visits, request samples, or seek clarification on any aspect of the proposals before making a final decision.
- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAY478929
  Aroma Cups and Accessories - The Cardiff and Vale University Health Board (the Health Board) is seeking proposals from suppliers for the provision of disposable coffee cups to be used across its facilities. The purpose of this tender is to select a supplier who can meet the Health Board's requirements for sustainable, high-quality disposable coffee cups. Scope: The selected supplier shall provide disposable coffee cups of various sizes and designs suitable for use in the Health Board's coffee shops and other designated areas. The scope of work includes but is not limited to: Supplying disposable coffee cups in bulk quantities as per the Health Board's requirements. Ensuring that the coffee cups meet all relevant health and safety standards. Providing options for eco-friendly and sustainable coffee cup materials. Offering customisation options for branding or labeling on the coffee cups if required. Assisting with the disposal or recycling of used coffee cups in an environmentally responsible manner. Technical Specification: The disposable coffee cups must be leak-proof and suitable for both hot and cold beverages. Cups should be made from sustainable materials such as biodegradable paper or compostable PLA (Polylactic Acid). Capacity options should range from small (6 oz) to large (16 oz) to accommodate different serving sizes. Designs should be aesthetically pleasing and consistent with the Health Board's branding guidelines of the outlet Aroma. Lids compatible with the cups should be provided to prevent spillage and maintain beverage temperature. Delivery and Distribution: The supplier should offer timely delivery of the disposable coffee cups to various locations within the Health Board's premises. Distribution logistics should be efficient to ensure adequate stock levels are maintained at all times. Quality Assurance: The supplier must guarantee the quality and integrity of the disposable coffee cups supplied. Regular quality checks should be conducted to ensure consistency in material, construction, and performance. Any defects or issues with the coffee cups should be promptly addressed and resolved by the supplier. Environmental Consideration: Preference will be given to suppliers who offer environmentally friendly options and demonstrate a commitment to sustainability. Suppliers should provide information on the environmental impact of their products and any initiatives to reduce carbon footprint. Evaluation Criteria: Proposals will be evaluated based on factors such as product quality, sustainability, pricing, delivery capabilities, and supplier reliability. The Health Board reserves the right to conduct site visits, request samples, or seek clarification on any aspect of the proposals before making a final decision.
- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JAN497419
  Aroma Cups and Accessories - The Cardiff and Vale University Health Board (the Health Board) require the provision of disposable coffee cups to be used across the facilities. The purpose of this tender is to work with the successful supplier to meet the Health Board's requirements for sustainable, high-quality disposable coffee cups. Scope: Provide disposable coffee cups of various sizes and designs suitable for use in the Health Board's coffee shops and other designated areas. The scope of work includes but is not limited to: - Supplying disposable coffee cups in bulk quantities as per the Health Board's requirements. - Ensuring that the coffee cups meet all relevant health and safety standards. - Providing options for eco-friendly and sustainable coffee cup materials. - Offering customisation options for branding or labeling on the coffee cups if required. - Assisting with the disposal or recycling of used coffee cups in an environmentally responsible manner. Technical Specification: The disposable coffee cups must be leak-proof and suitable for both hot and cold beverages. Cups should be made from sustainable materials such as biodegradable paper or compostable PLA (Polylactic Acid). Capacity options should range from small (6 oz) to large (16 oz) to accommodate different serving sizes. Designs should be aesthetically pleasing and consistent with the Health Board's branding guidelines of the outlet Aroma. Lids compatible with the cups should be provided to prevent spillage and maintain beverage temperature. Delivery and Distribution: The supplier should offer timely delivery of the disposable coffee cups to various locations within the Health Board's premises. Distribution logistics should be efficient to ensure adequate stock levels are maintained at all times. Quality Assurance: The supplier must guarantee the quality and integrity of the disposable coffee cups supplied. Regular quality checks should be conducted to ensure consistency in material, construction, and performance. Any defects or issues with the coffee cups should be promptly addressed and resolved by the supplier. Environmental Consideration: Preference will be given to suppliers who offer environmentally friendly options and demonstrate a commitment to sustainability. Suppliers provided information on the environmental impact of their products and any initiatives to reduce carbon footprint. Evaluation Criteria: Proposals were evaluation based on factors such as product quality, sustainability, pricing, delivery capabilities, and supplier reliability.

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-140901
- https://etenderwales.bravosolution.co.uk/go/68278492018FC97332F9
- https://etenderwales.bravosolution.co.uk/web/login.shtml

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-140901. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-140901.json.