---
title: "Provision of a Cashless Catering System"
ocid: "ocds-kuma6s-140983"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-140983"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-140983.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-140983.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "PEMBROKESHIRE COUNTY COUNCIL"
published: "2025-07-08"
---

# Provision of a Cashless Catering System

Buyer: PEMBROKESHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-kuma6s-140983

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## Summary

Pembrokeshire County Council has completed the procurement process for the Provision of a Cashless Catering System, targeting the education industry. This contract involves the installation and supply of a centralised cashless catering system across diverse educational settings and mobile units within Pembrokeshire. The procurement was conducted using an open procedure under the goods category and is now in the award stage, with the contract being signed on 26th June 2025. Pembrokeshire County Council, acting as the buyer, facilitated this process, which is administered at their County Hall in Haverfordwest. The awarded contract to Haven Systems Ltd amounts to £398,379 GBP, with the system's complete installation deadline set for 1st September 2025.

This contract represents significant opportunities for businesses specialising in technology solutions, particularly those focused on cashless payment systems and educational services. Organisations that provide integrated digital solutions for schools, including interfaces with existing account management systems, are well-suited to gain from participating in similar tenders. The opportunity to serve a large number of schools, including primary, middle, secondary, and special schools, alongside mobile catering units, can spur business growth, especially for SMEs that provide innovative and adaptable technological infrastructures. In addition, businesses offering nutritional analysis and online ordering capabilities that connect to a centralised system would find such procurement processes highly beneficial in expanding their service offerings.

## Notice

Pembrokeshire County Council operates a centrally managed catering service. This service currently provides catering arrangements for 52 primary schools, 3 middle schools, 5 secondary schools, 1 special school and 1 pupil learning centre. In addition to its school settings the Council also has 2 mobile units which provide catering for outdoor events. Initially the Council is seeking tenders for the supply and installation of a centralised Cashless Catering system in all education settings and mobile units.

### Lot Information

Lot 1

Initially the Council is seeking tenders for the supply and installation of a centralised Cashless Catering system in all education settings and mobile units. The new system must improve the management information in relation to the following: - Improved uptake of school meals in secondary schools. - A reduced risk of errors in ordering in each establishment. - A more stable and reliable system within schools, which will reduce queuing and improve the overall dining experience. - Improved monitoring by service management to drive down waste and costs. The successful supplier will be responsible for migrating Pembrokeshire County Council's existing data for pupils into the new system by no later than 1st September 2025

Options: Option to purchase Nutritional Analysis Software and Secondary and Middle School pre-order Software.

Renewal: up to 24 months

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=140983 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Jul 2025 |
| Submission deadline | 13 Mar 2025 |
| Future notice date | 10 Jun 2024 |
| Award date | 26 Jun 2025 |
| Contract period | 1 Sep 2025 - 31 Aug 2030 |
| Recurrence | At the end of the 5 years initial contract period or after 5 years if the extension option is utilised |

## Values

| Field | Value |
| --- | --- |
| Tender value | £500,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £398,379 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | PEMBROKESHIRE COUNTY COUNCIL |
| Locality | PEMBROKESHIRE |
| Post town | Swansea |
| Postcode | SA61 1TP |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL4 Mid and South West Wales |
| ITL 3 | TLL42 South West Wales |
| Local authority | Pembrokeshire |
| Electoral ward | Haverfordwest: Castle |
| Westminster constituency | Mid and South Pembrokeshire |
| Delivery location | TLL14 South West Wales |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | HAVEN SYSTEMS |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 48 - Software package and information systems
- 55 - Hotel, restaurant and retail trade services
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 30142000 - Accounting machines and cash registers
- 48000000 - Software package and information systems
- 48110000 - Point of sale (POS) software package
- 48444000 - Accounting system
- 55512000 - Canteen management services
- 55520000 - Catering services
- 55524000 - School catering services
- 72514000 - Computer facilities management services

## Release History

- 8 Jul 2025 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=140983
- 27 Jan 2025 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=140983
- 25 Apr 2024 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=140983

## Documents

- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=APR475936
  Provision of a Cashless Catering System - Initially, the Council is seeking tenders for the supply and installation of a centralised cashless catering and nutritional analysis system in all schools and mobile units
- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JAN497314
  Provision of a Cashless Catering System - Pembrokeshire County Council operates a centrally managed catering service. This service currently provides catering arrangements for 52 primary schools, 3 middle schools, 5 secondary schools, 1 special school and 1 pupil learning centre. In addition to its school settings the Council also has 2 mobile units which provide catering for outdoor events. Initially the Council is seeking tenders for the supply and installation of a centralised Cashless Catering system in all education settings and mobile units.
- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JUL525370
  Provision of a Cashless Catering System - Pembrokeshire County Council operates a centrally managed catering service. This service currently provides catering arrangements for 52 primary schools, 3 middle schools, 5 secondary schools, 1 special school and 1 pupil learning centre. In addition to its school settings the Council also has 2 mobile units which provide catering for outdoor events. Initially the Council is seeking tenders for the supply and installation of a centralised Cashless Catering system in all education settings and mobile units.

## Notice URLs

- https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-140983
- https://etenderwales.bravosolution.co.uk/home.html
- https://www.pembrokeshire.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-140983. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-140983.json.