--- title: "Pre-Market Engagement for Hybrid Mail Solutions" ocid: "ocds-kuma6s-141331" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-141331" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-141331.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-141331.json" source: "Sell2Wales" current_stage: "Planning" buyer: "FLINTSHIRE COUNTY COUNCIL" published: "2024-05-09" --- # Pre-Market Engagement for Hybrid Mail Solutions Buyer: FLINTSHIRE COUNTY COUNCIL Current stage: Planning OCID: ocds-kuma6s-141331 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-141331) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-141331.json) ## Summary The Flintshire County Council and Denbighshire County Council are jointly planning a procurement process titled "Pre-Market Engagement for Hybrid Mail Solutions" within the services category. The process aims to engage with suppliers to provide hybrid mail services to support their printing, post, and delivery needs. The deadline for submitting a brief summary of functionality and additional services is Friday 17th May 2024. The authorities will invite selected suppliers to demonstrate their solutions at a later stage. This tender offers an opportunity for businesses that specialise in hybrid mail solutions, particularly those capable of catering to ad-hoc and bulk mail requirements. Suppliers with expertise in end-to-end data and print services, data matching technology, litho and digital printing, and email/sms delivery management are encouraged to participate. The procurement stage is currently in the planning phase, with the communication of future notices scheduled for 1st July 2024. ## Notice Denbighshire and Flintshire County Councils (The Authorities) are looking to engage with the market for their hybrid mail requirements. The Authorities current have contracts in place which end in 2025. ### Lot Information Lot 1 Denbighshire and Flintshire County Councils (The Authorities) are looking to engage with the market for their hybrid mail requirements. The Authorities current have contracts in place which end in 2025. The Authorities are already seeing the benefits of Hybrid Mail which allow them to print, post and deliver letters and correspondence. The current solutions also allow for bulk mailings i.e large print batches of post or mail items to a large number of different recipients. Some of the functionality that is currently used within the Authorities are: - end-to-end data and print services by handling data files in a variety of formats using secure file transfer protocols, writing print routines and overlays for fixed and variable data to fully automate data and print processing. - Providing data matching technology to handle personalised mailings and leaflet inserts. - Litho and digital printing capabilities - Ability to send text only data streams in differing formats - Ability to send adhoc emails/sms to customers without then signing up to the service permanently and ability to opt out completely from email/sms delivery - Ability to obtain management reports of success of email/sms delivery If you are able to provide hybrid mail solutions to cover ad-hoc and bulk mail please email a brief summary of your functionality and related additional services to procurement@denbighshire.gov.uk by Friday 17th May 2024. The Authorities will be looking to invite suppliers to demonstrate at a later date. Note: We are only seeking engagement with suppliers who can already provide Hybrid Mail including ad-hoc and bulk mailings. We are not looking to establish a development relationship with suppliers. ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=141331 | | Notice type | OJEU - F1 - Prior Information Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 9 May 2024 | | Submission deadline | Not specified | | Future notice date | 1 Jul 2024 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | FLINTSHIRE COUNTY COUNCIL | | Additional buyers | DENBIGHSHIRE COUNTY COUNCIL | | Locality | FLINTSHIRE | | Post town | Chester | | Postcode | CH7 6NA | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL3 North Wales | | ITL 3 | TLL33 Conwy and Denbighshire | | Local authority | Denbighshire | | Electoral ward | Ruthin | | Westminster constituency | Clwyd East | | Delivery location | TLL13 Conwy and Denbighshire, TLL23 Flintshire and Wrexham | ## CPV Codes ### Divisions - 48 - Software package and information systems - 64 - Postal and telecommunications services ### Codes - 48000000 - Software package and information systems - 64110000 - Postal services ## Release History - 9 May 2024 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=141331 ## Documents - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAY477371 Pre-Market Engagement for Hybrid Mail Solutions - Denbighshire and Flintshire County Councils (The Authorities) are looking to engage with the market for their hybrid mail requirements. The Authorities current have contracts in place which end in 2025. ## Notice URLs - http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=141331 - https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-141331 - https://www.flintshire.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-141331. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-141331.json.