---
title: "Educated Other Than At School"
ocid: "ocds-kuma6s-141386"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-141386"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-141386.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-141386.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "CAERPHILLY COUNTY BOROUGH COUNCIL"
published: "2024-11-05"
---

# Educated Other Than At School

Buyer: CAERPHILLY COUNTY BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-kuma6s-141386

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## Summary

Caerphilly County Borough Council has awarded a framework agreement under the Light Touch Regime for the provision of education services for students educated other than at school (EOTAS). The framework, set to run from 1 October 2024 to 30 September 2027 with an optional 12-month extension, covers the delivery of educational services within the Caerphilly County Borough region (UKL16). This procurement stage is at the 'Award' stage, following an open procurement process that started in May 2024 and was signed on 1 October 2024. The awarded suppliers include HIT Education Limited, Equity Foundation Ltd, and Sgiliau Cyf. The procurement method was an open procedure, and the total contract value is GBP 4,500,000.

This tender offers significant opportunities for SMEs, especially those specialising in educational services, to contribute to the EOTAS framework. Businesses that focus on providing tailored educational programmes that meet diverse learner needs, including social and skill-based interventions, are well-suited for this framework. Providers need to ensure compliance with statutory responsibilities and bring specialised curriculum skills, particularly for Key Stage 4 education, including English and Mathematics. With the possibility of refresh periods allowing new providers to join annually, this framework provides a flexible and growing market opportunity for educational service providers.

## Notice

Caerphilly CBC has awarded a framework agreement for the provision of Educated Other than At School, under the Public Contracts Regulation 2015, schedule 3, falling within Regulation 74-77, otherwise known as the Light Touch Regime. This notice is to inform the market that the tender process has now been awarded to HIT Education, Equity Foundation Ltd and Sgiliau Cyf. The framework term for this arrangement is 01 October 2024 to 30 September 2027, with the option to extend for a further period of 12 months. Refresh Periods - New Providers shall be permitted to apply to join the framework at set times/intervals as advertised by the Council, on a twelve (12) month basis. This period may be shortened or extended, during the validity period of the framework, for example at times where there is poor capacity within the marketplace. The Council shall reserve the right to re-open the framework. A Contract Notice shall be issued via sell2wales to inform the market of the opportunity

### Lot Information

Lot 1

Caerphilly Educated Other at School Service (EOTAS) aims are to: Ensure early identification and intervention. Minimise as far as possible the interruption to a learner's normal schooling. Provide a continuity and progression as far as circumstances will allow. Raise achievement and attainment by removing barriers to learning. Achieve reintegration to mainstream schooling for as many pupils as possible, as soon as possible. Secure the best educational outcomes within the context of the learner's social, emotional and health needs. Promote appropriate vocational and academic education across EOTAS provisions. Reduce the number of young people not in education, employment, or training (NEET) within the LA. Ensure that the rights and entitlements of vulnerable children and young people are safeguarded. Ensure qualifications offered to learners must meet the Welsh requirements as set out in the Approved Qualifications in Wales database. Provide best value in terms of learner outcomes and value for money. Providers offering this service will need to :- Provide a management structure, necessary infrastructure and capacity to ensure the provision meets learner need and operates safely, effectively and efficiently. Provide a curriculum that meets the individual needs of all learners. At Key Stage 4 the minimum aspiration for learners should be Level 1 Threshold, including English and Mathematics. All curriculum issues will be discussed half termly with an EOTAS Service Team member. Provide curriculum and social skill interventions to meet leaner needs. Be compliant with Child Protection procedures and able to demonstrate a working knowledge and compliance with the All-Wales Child Protection procedures. Demonstrate effective behaviour management in relation to learner need. Be compliant with all statutory responsibilities where learners are single or dual registered, including developing Individual Development Plans (IDPs), and the arrangement and conducting of Person-Centred Reviews for those pupils who have identified ALN. Provide all Post 14 learners with access to Careers Wales interviews and where appropriate provide a work-related placement. Ensure all teaching staff have the relevant teaching qualifications specific to those specialist areas of the curriculum in English and Mathematics. Ensure there is no discrimination directly or indirectly on the grounds of gender, marital status, race, disability, colour, ethnic and national origin in any terms of employment of the service delivery. Ensure all staff involved in the provision undergo and maintain a successful Disclosure and Barring Service (DBS) check in accordance with the conditions of this Framework throughout the lifetime of the agreement period. Attend Provider Network meetings on a termly basis. Attend the LA Child Protection training. Comply with health and safety requirements. Please note the framework agreement is from the 01 October 2024 - 30 September 2027 with the option to extend for up to a further period of twelve (12) months. The estimated spend includes the option to extend The estimated spend may increase or decrease depending on the needs of individuals. This provision is supporting the Councils provision for EOTAS

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=141386 |
| Notice type | OJEU - F21 - Social And other Specific Services (Public Contracts) |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Nov 2024 |
| Submission deadline | 10 Jun 2024 |
| Future notice date | Not specified |
| Award date | 1 Oct 2024 |
| Contract period | 2 Sep 2024 - 31 Aug 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | £4,500,000 |
| Awards value | Not specified |
| Contracts value | £4,500,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CAERPHILLY COUNTY BOROUGH COUNCIL |
| Locality | HENGOED |
| Post town | Cardiff |
| Postcode | CF82 7PG |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL53 Gwent Valleys |
| Local authority | Caerphilly |
| Electoral ward | Ystrad Mynach |
| Westminster constituency | Caerphilly |
| Delivery location | TLL16 Gwent Valleys |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 3 |
| Supplier names | EQUITY FOUNDATION; HIT EDUCATION; SGILIAU CYF |

## CPV Codes

### Divisions

- 80 - Education and training services

### Codes

- 80200000 - Secondary education services
- 80210000 - Technical and vocational secondary education services
- 80212000 - Vocational secondary education services
- 80310000 - Youth education services
- 80340000 - Special education services

## Release History

- 5 Nov 2024 at 00:00 - Award - OJEU - F21 - Social And other Specific Services (Public Contracts) - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=141386
- 10 May 2024 at 00:00 - Tender - OJEU - F21 - Social And other Specific Services (Public Contracts) - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=141386

## Documents

- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=MAY477517&idx=1
  10th May 2024 - Raising a Case with Proactis
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=MAY477517&idx=2
  10th May 2024 - Supplier Guide
- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAY477517
  Educated Other Than At School - Caerphilly County Borough Council (the "Council") has established a Framework Agreement for the Provision of Educated Other than at School (EOTAS) that is due to expire on the 31 August 2024. This framework agreement is a new tender opportunity for suitable Providers to apply to join this framework arrangement which shall commence from the 02 September 2024. This Framework is being tendered under the Public Contract Regulations (PCR) 2015, Schedule 3, falling within Regulation 74-77, otherwise known as the Light Touch Regime. The Council wishes to establish a compliant framework agreement to meet the educational requirements for learners who are EOTAS. Refresh Periods - New Providers shall be permitted to apply to join the framework at set times/intervals as advertised by the Council, on a twelve (12) month basis. This period may be shortened or extended, during the validity period of the framework, for example at times where there is poor capacity within the marketplace. The Council shall reserve the right to re-open the framework. A Contract Notice shall be issued via sell2wales to inform the market of the opportunity
- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=NOV494330
  Educated Other Than At School - Caerphilly CBC has awarded a framework agreement for the provision of Educated Other than At School, under the Public Contracts Regulation 2015, schedule 3, falling within Regulation 74-77, otherwise known as the Light Touch Regime. This notice is to inform the market that the tender process has now been awarded to HIT Education, Equity Foundation Ltd and Sgiliau Cyf. The framework term for this arrangement is 01 October 2024 to 30 September 2027, with the option to extend for a further period of 12 months. Refresh Periods - New Providers shall be permitted to apply to join the framework at set times/intervals as advertised by the Council, on a twelve (12) month basis. This period may be shortened or extended, during the validity period of the framework, for example at times where there is poor capacity within the marketplace. The Council shall reserve the right to re-open the framework. A Contract Notice shall be issued via sell2wales to inform the market of the opportunity

## Notice URLs

- https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-141386
- https://supplierlive.proactisp2p.com/account/login
- https://www.caerphilly.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-141386. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-141386.json.